Attachment B. MA Lottery Inventory Management Requirements~2.pdf

MA Lottery Inventory Management Requirements

Successful Vendors must satisfy the MA Lottery’s Inventory Management Requirements.

IF a potential Vendor’s equipment already enjoys a unique identifier or serial number – the MA Lottery is amenable to working with them to evaluate if their identifier system is an acceptable substitute to the requirements outlined below. IF they are not – they will be subject to the requirements below.

IF a potential Vendor’s equipment offering is not serialized – they will be subject to Individual Packaging, Pallet Packaging and Information requirements below.

Individual Packaging requirements:

All equipment delivered to the MA Lottery must have a unique serial number tag easily visible on the exterior of the unit. A duplicate of same must also be placed on the exterior of the individual packaging.

If individual equipment kits are bulk packed a tag for each kit within must be on the exterior of the bulk packaging.

Serial Number Tag Requirements:

Property MSLC: Manufacturer Date

Code 128 Bar Code representing Part Number (format XX-XXXX-XX issued by MSLC)

Human Readable of same

Code 128 Bar Code representing Serial Number (format 1234598765 issued by MSLC)

Human Readable of same

(Labels must be large enough to be easily read by hand held scanner in any lighting conditions)

Property MSLC: 08-12-2019

61-1234-01

Item Description

1234598765

Pallet Packaging Requirements:

All equipment deliveries must arrive with a standard number of units on each skid. Vendor agrees to work with MSLC to determine the ideal skid count to maximize space efficiencies.

Each skid must have a load tag on the exterior with the following information:

Property of MSLC: 08-12-2019

Item Description

Unique Skid Number

Scan Able Purchase Requisition Number

Serial Numbers on skid (or start and end serial numbers if sequential)

Information Required Prior to Shipment of Equipment:

Prior to any equipment leaving a vendors plant, the following must be sent electronically in excel format to the MA Lottery. Attention: Mike Ryan / MRyan@masslottery.com

If serial numbers sequential: Start and end serial numbers by skid

Unique Skid Number Part Number Begin Serial Number End Serial Number

1 XX-XXXX-XX 12300 12344

2 XX-XXXX-XX 12345 12390

If serial numbers non-sequential or alpha-numeric: List of Individual Serial Numbers by skid

Unique Skid Number Part Number Serial Number

1 XX-XXXX-XX 12300

1 XX-XXXX-XX 12318

2 XX-XXXX-XX 12355

2 XX-XXXX-XX 123AA

mailto:MRyan@masslottery.com

The vendor agrees to work with the MSLC to ensure that the delivery of any purchase as a result of this solicitation meets the requirements of its inventory management system. Deliveries that do not meet the requirements will be rejected at the dock and all costs associated with the delivery will be absorbed by the vendor.

Information Required Prior to Shipment of Goods:

Prior to any product leaving the Vendors plant, the following must be sent/transmitted to the MSLC:

One (1) 4” x 6” UPS type label (the other correct white label contained in the packing pouch sent with the unit) and a copy of the correct PID label (stapled behind the white label) contained in the packing pouch must be sent to the MSLC designated person in an overnight package. This overnight package will be used to scan all products into the WMS at the Braintree Headquarters, regardless of actual delivery location. This will be addressed to a designated person at the MSLC, it must arrive two (2) days before the actual units are delivered.

The PID label information and the white UPS type label information must be sent electronically to a designated person at the MSLC. It should contain the PO #, Line #, Skid #, Born on Date, PID #, Asset Tag #, Unit Serial #, Door key Number and Bill Acceptor Key Number for each unit, in an excel type format. (See WMS Attachment D)