Attachment B Contract Administration .pdf

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?.## ATTACHMENT B CONTRACT ADMINISTRATION

B.1 CONTRACT ADMINISTRATION DATA:

1. All contract administration will be handled by the following individuals:

CONTRACTOR:

TBD

GOVERNMENT:

Contracting Offer 36C10G Glenn L. Burton Jr, Contracting Officer

(202) 815-9702 Glenn.burtonjr@va.gov

Contract Specialist 36C10G James Modlin, Contract Specialist 202-830-4167 James.modlin@va.gov Strategic Acquisition Center (SAC) Department of Veteran Affairs 10300 Spotsylvania Avenue, Suite 400 Fredericksburg, VA 22408

Program Manager –TBD

Contracting Officer Representative - TBD

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33 -- Payment by Electronic Funds Transfer-- System for Award Management.

[] 52.232-35 --Designation of Office for Government Receipt of Electronic Funds information (see full text for details) [] 52.233-36 -- Payment by Third Party

3. INVOICES: Payments shall be made upon inspection and acceptance in arrears upon receipt of a properly prepared invoice. In order to comply with the Improper Payment mailto:Glenn.burtonjr@va.gov mailto:James.modlin@va.gov

Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veteran Affairs Financial Services Center (VAFSC).

The Contractor may invoice for products / commercial items, properly delivered and in good condition as instructed in the Purchase Order:

a. Quarterly []

b. Semi-Annually []

c. Other [X] upon inspection and acceptance of supplies/services

4. INVOICES: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Contracting Officer Representative (COR) or other designated point of contact:

U.S. Department of Veterans Affairs

Financial Services Center

PO BOX 149971

Austin TX 78714-8917

CONTRACTOR INSTRUCTIONS

VENDOR ELECTRONIC INVOICE SUBMISSION METHODS: Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.

• VA’s Electronic invoice presentment and payment system-The FSC uses a third party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please see Tungsten contact information below to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National

Standards Institute (ANSI).

Vendor e-invoice Set-up information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center (FSC) in Austin, TX for payment processing. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below.

Tungsten Registration:

http://www.tungstennetwork.com/media/47595/ob10_howto_register_13_v3.pdf http://www.tungstennetwork.com/media/47595/ob10_howto_register_13_v3.pdf

Tungsten/OB10 e-Invoice setup information: 1-877-489-6135

Tungsten/OB10 e-Invoice email: VA.Registration@ob10.com

FSC e-Invoice contact information: 1-877-353-9791

FSC e-Invoice email: vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp

COMMUNICATIONS:

http://ob10.com/us/en/veterans-affairs-us/ https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@ob10.com mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp http://ob10.com/us/en/veterans-affairs-us/ https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests https://www.federalregister.gov/articles/2012/11/27/2012-28612/va-acquisition-regulation-electronic-submission-of-payment-requests