Attachment A - Statment of Work.pdf

STATEMENT OF WORK

1. SCOPE

The intent of this Request for Proposal is to enter a Firm Fixed-Priced Requirements Contract to provide estimated 30 doses of Radiopharmaceutical Treatment for Hepatocellular Carcinoma (HCC) used by Interventional Radiology Department, Veterans Affairs Long Beach Healthcare System facility, Long Beach CA. All Radiopharmaceutical Supplies shall be provided for one-year period.

PARTICIPATING VA HEALTHCARE SYSTEMS:

VA Long Beach Healthcare System 5901 East 7th Street

Long Beach, CA 90822

2. ORDERING REQUIREMENTS

Ordering requires coordinated scheduling effort between VALB IR and contractor. IR will place the order to be delivered on the agreed procedure date. The Contractor shall notify VALBHS Interventional Radiology Department immediately should the inability arise to provide Radiopharmaceutical doses by the required date and time. Item (s) shall be ordered on an as needed basis.

3. DELIVERY LOCATION, NORMAL WORK HOURS AND INSTRUCTIONS:

VA LONG BEACH HEALTHCARE SYSTEM:

Delivery Location: Radiology/Nuclear Medicine Imaging Service, Building 126, Room E119, 1st Floor Normal Work Hours: 8:00am to 4:00pm, Monday through Friday Instructions: 1) Arriving during normal work hours shall be delivered to the delivery location.

2) No after hours or weekend delivery.

3) Must arrive 1 day before the procedure date.

4. UNIT DOSE ITEMS

a) 3 GBq, 5 GBq, 7 GBq, 10 GBq, 15 GBq and 20 GBq at calibration date and time (also available by special order in half or full GBq dose sizes within the 3GBq – 20 GBq range). The dose vial remains shielded by both acrylic and lead during shipping AND patient treatment. There is no manipulation of the dose vial needed during treatment preparation since the shipping vial and treatment vial are one and the same.

b) Administration Kit – no charge with dose purchase. Reusable accessories: acrylic box base/top shield/removable side shield, bag hook, and radiation dosimeter.

c) Administration Set – no charge. Sterile use tubing sets. One box includes 5 individual sets.

d) If the patient or procedure is cancelled, VALB facility will be credited for the ordered amount or will not be charged.

5. PACKAGING AND MARKING

a) The contractor shall package, mark, and transfer all radioactive material in accordance with all applicable local, state, and federal regulations.

b) Items must be adequately packaged to prevent damage during shipping, handling, and storage. The dose vial remains shielded by both acrylic and lead during shipping AND patient treatment. There is no manipulation of the dose vial needed during treatment preparation since the shipping vial and treatment vial are one and the same.

c) All outer packages must contain the complete purchase number, obligation number and contract number in addition to the shipping address. The purchase number and obligation number will be provided by the individual at the time of ordering. The contract number will be provided upon notice of contract award.

d) Packaging List: A packing list/slip shall be enclosed with each shipment indicating the purchase/obligation and delivery order number, contract number, items/quality ordered and items/quality shipped.

6. RECALLED AND DEFECTIVE PRODUCTS

The Contractor will immediately notify the Contracting Officer of any recalls of product or other important product safety issues. As appropriate, the Contractor will replace and/or reimburse recalled / defective products at no cost to the Government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled / defective products.

7. CERTIFICATION AND LICENSING REQUIREMENT

Pharmacists employed by the Contractor shall be an authorized user on the Contractor’s Radioactive Materials License. The Pharmacy of the Contractor shall be licensed by the State of Operation and by the Nuclear Regulatory Commission or Agreement State Agency.

8. SAFETY GUIDELINES AND REQUIREMENTS

Delivery personnel shall be trained in Radiation Safety Techniques, Nuclear Regulatory Commission, Joint Commission safety guidelines and Department of Transportation requirements.

9. NATIONAL HOLIDAYS OBSERVED BY THE GOVERNMENT

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

10. CONTRACTOR DELIVERY PERSONNEL

All contractor personnel are required to wear clothing bearing the name of the Contractor and wear a badge that has the Contractor name. Contractor personnel must have a picture I.D. and must be able to speak English.

11. PARKING AND SPEED LIMIT

Park only in areas designated by the VA representative or otherwise directed by Police and Security Service personnel. The Contractor shall display on each of its vehicles the company name in a size that is clearly visible. Upon receipt of award, the Contractor shall submit a list of employees and vehicles to the VA representative of each facility. The Contractor shall conform to the speed limit set at each Government facility. Should Contractor personnel receive a citation for parking, speeding or other infraction from VA Security, the offenses will be handled in Federal Court as they are Federal offenses.

12. PLACEMENT OF VERBAL ORDERS

Contractors shall provide on a separate sheet of paper, the name, location, and telephone number of the office where the participating VA facility will call to place orders. Interventional Radiologist and contractor representative will evaluate and calculate the patient dose needed for the procedure prior to ordering. The IR Radiologist will notify the vendor and order the dose needed for the procedure.

13. INVOICE AND PAYMENT

No advanced payments will be authorized. The contractor shall submit invoices in a timely manner.

The invoice must have at a minimum, the contract number, assigned purchase order, assigned obligation number, date order was placed, date order was shipped, and any additional necessary detailed information to identify service rendered. Payment on invoice may be delayed if invoice(s) are not completed properly.

14. PERSONNEL POLICY

The parties agree that the contract personnel working this contract shall not be considered VA employees for any purpose and shall be considered employees of the contractor.

15. SMOKING POLICY

Smoking is permitted only in designated areas.