Attachment A- Statement of Work (SOW) HVAV Requirements.pdf

Attachment A- Statement of Work

HVAC Equipment and Pumps Repair Statement of Work

LOCATION: NIST Gaithersburg, MD

Objectives:

The objective is to obtain a machine shop/HVAC contractor to provide as needed services for the repair of the National Institute of Standards and Technology (NIST) HVAC equipment and pumps.

Service Contractor Requirements:

Contract services are required to perform necessary machining and HVAC repair work.

Service statement of work:

The contractor shall perform vibration analysis, machinery balancing and fabrication of component parts. The repair of all sizes and types of pumps, commercial air handling systems, and exhaust fans to include:

• Replicate and manufacture parts to repair HVAC equipment

• Fan shaft machining and replacement

• Fan scroll repair and replacement

• Fan balancing

• Fan housing repair

• Fan bearing and pulley replacement

• Pump rebuild and balancing

Contractor shall work from building plans, blueprints, engineering drawings, and HVAC O&M manuals to plan and layout the routing, sizing, and capacity of HVAC systems.

All work must be performed in accordance with industry, NIST, Office of Safety, Health and Environment (OSHA) standards, Sheet Metal and Air Conditioning National Association (SMACNA), American Society of Heat, Refrigeration and Air Conditioning Engineers, (ASHRAE), and National Environmental Balancing Bureau, (NEBB) Standards. Lock out/tag out procedures must be followed at all times. All workers must have the appropriate personal protective equipment (PPE).

Period of Performance:

One-year base period with four one-year option periods.

Estimated Quantity of Work:

Over the past six years, there have been at least 10 to 15 fan or pump failures similar to the requirements of this contract. The highest anticipated number of projects to be completed per year would be ten projects.

Maximum and Minimum:

The maximum amount per year on this contract is $75,000.00.

General Information:

Most tasks will be performed in and around occupied areas performing scientific/research experiments where vibration, noise, outages of utilities, and disturbances to the physical environment may hinder the ability of the Government to perform required activities. All activities must be planned, scheduled and posted for a minimum of two weeks, unless prior authorization is given by the Contracting Officer (CO), prior to the activity beginning. Certain activities may have to be performed outside of normal business hours. In this event, overtime rates would be applicable.

Deliverable and Scheduling:

The contractor shall provide deliverables as described in the call order’s requirements. Call Orders will be placed by phone or e-mail, by CO or Contracting Officer’s Representative (COR)/Technical Point of Contact (TPC). Deliverables shall be specified by the Government.

Format and delivery schedule for deliverables shall be outlined in Contract Data Requirements List (CDRL) and/or at the call order level.

Government Furnished Information:

The Government will provide the drawings/documentation for the project, as necessary. The contractor shall be responsible to verify those drawings against field conditions before starting the project. The contractor shall notify the COR of any discrepancies found in field during walk down of the project. Failure of the Government to furnish such items in the amounts or quantities described in the statement of work will not entitle the contractor to any equitable adjustment in price under the Government Property clause of the contract.

Security and Site Access:

The Contractor(s) shall be on the NIST grounds only between the hours of 6:30 a.m. and 5:30 p.m. (normal work hours) on normal Federal work days. Should the Contractor(s) desire to work at times other than those specified above, the dates and hours must be scheduled and approved by the Contracting Officer’s Representative (COR) at least fourteen

(14) working days in advance, and additionally approved by the NIST Security Office through the COR. After-hours work will require a Government escort 100% of the time.

Anyone needing badging or temporary access to the campus must coordinate with the COR.

• Non U.S. citizens to be employed under this contract must have official legal status in the U.S.

• Prior to the employment of any foreign national at the contract work site, the Contractor must have such employees approved by the Servicing Security Office in consultation with the Department’s Office of Security in accordance with the National Security Threat List. The name, country of citizenship, and employer for each Contractor and subcontractor’s employee (visitor) working on the NIST site shall be submitted to the COR for review three (3) days prior to the work date.

Contractor personnel are required to wear identification badges at all times on the NIST grounds. Contractor shall be required to complete a Department of Commerce background check.

The gate “C” at the National Institute of Standards and Technology site shall be used for material supply and personnel by the Contractor and subcontractors unless otherwise directed by the COR. The gate will be open from 6:00 a.m. to 4:30 p.m., Monday through Friday inclusive. Special arrangements may be made through the CO and National Institute of Standards and Technology for normal access, material supply, and/or overtime beyond these hours or on Holidays.

Permitting:

Some activities require permits.

Burn Permits – All open flame operations (i.e. welding) require a NIST Burn Permit to be issued by the NIST Fire Protection Services Group (NIST FPS).

• Permits require 24-hour notice to the COR for coordination.

• Specific safety items (i.e. extinguishers, fire blankets, welding shields, etc.) shall be covered in the Site-Specific Safety Plan as well as the Job Hazard Analysis for the activity and must be in place for NIST FPS inspection of the work area required to obtain the permit. Both the Site Specific Safety Plan and the Job Hazard Analysis shall be submitted to the COR within 10 calendar days after award.

• Multiple-day permits may be issued if requested; however, issuance of same to be at the discretion of the NIST FPS.