Attachment A Statement of Work (FINAL).pdf

Statement of Work Canine Trainers

1.0 INTRODUCTION

The U.S. Department of Justice (DOJ), Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), National Center for Explosive Training and Research (NCETR), National Canine Division (NCD) requires contractor services for assistance in the training of Labrador Retrievers for explosives and accelerant detection. Over a 5-year (60 month) period, up to 300 canines may be trained. The canines will be utilized as part of ATF’s commitment to train superior explosives/accelerant detection canines for the Federal, state, local, and foreign law enforcement agencies. This position is organizationally assigned to NCETR but is physically located at the NCD in Front Royal, Virginia and serves as liaison to provide instruction and guidance for canines and handlers in training.

1.1 ORGANIZATION

This task is to be accomplished for the Department of Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives, National Center for Explosives and Training Research, National Canine Division.

1.2 BACKGROUND

1.2.1 ATF trains accelerant and explosive detection canines for State, local and Federal law enforcement agencies. The ATF Canine Program incorporates research from the ATF National Laboratory and the technical expertise of ATF experts to train an elite canine that serves as an extremely reliable, mobile, accurate, and durable detection tool, capable of assisting law enforcement with escalating terrorist threats faced by communities worldwide. ATF has transformed its years of experience training canines into a steadfast program incorporating positive training techniques to ensure performance in the field.

The reliability and credibility of both canines and their handlers is proven by stringent adherence to the techniques and protocols used by ATF.

Imprinting and training arson and explosive canines is an intensive process that requires a significant investment of resources. ATF protects that investment by providing quality canine training, health care and hygienic facilities in order to ensure dogs are at optimal mission readiness at time of deployment. As such, regardless of their previous experience, all Canine Trainers are expected to follow and adhere to ATF’s methodology and standard operating procedures in training and in the maintenance of canines.

2.0 OBJECTIVE

ATF intends to award up to five Blanket Purchase Agreements (BPA) to highly qualified individuals (not a company or agency with multiple employees) for a sixty (60) month Blanket Purchase Agreement. ATF anticipates the opportunity to provide such award to a successful candidate after consideration of technical approach, availability, positive past performance, and cost. Service requests are based on funding and need for each option year. ATF is not obligated to provide services when funding and need is in question. The selection of a Canine Trainer to provide services under this award is within ATF’s discretion and authority.

3.0 SCOPE

The NCD goal is to obtain skilled and reliable contractor support and technical expertise necessary to perform all tasks related to the canine/handler training, care, and maintenance of ATF canines.

4.0 CONTRACTOR TASKS/REQUIREMENTS

The Contractor will be assigned work by the COR, and the Division or Branch Chief. All tasks shall have the COR or Chief approval prior to the starting of work. Requirements and tasks are as follows:

• Shall have a minimum of five (5) years experience with and proficient in the “food reward” training methodology in the area of canine explosive and accelerant detection.

• Shall have a minimum of five (5) years experience in law enforcement, in particular the investigational application of detector canines.

• Contractor shall assist in all handler and canine training phases of the training course; perform health care of canines including handling, grooming, bathing, and kennel maintenance; fleet vehicle care and maintenance; record keeping;

scheduling; procurement of canines and training items; and preparation of training aids under the technical direction of the COR and/or the COR’s technical representative(s).

• Shall assist and provide information to be used in classroom lectures to Federal, state, local, or foreign students regarding all phases of canine care and training.

Willing to, and as needed, provide training to foreign students with the use of an interpreter.

• Shall provide transportation of canines and students to training sites, health care facilities, and on procurement trips utilizing Government owned vehicles and must provide proof of liability insurance and a valid driver’s license.

• Shall have a minimum of five (5) years experience with the recognition, use and handling of explosives as well as a complete understanding of Federal and state storage regulations.

• Shall be accountable for explosives and accelerant training aids at all times.

• Shall have a minimum of five (5) years experience with various canine detector training methodologies, to include explosives and accelerant detection.

• Shall have a minimum of three (3) years experience operating all classroom multimedia devices.

• Shall provide a thorough documentation of training experience, to include certificates of completion/curriculum vitae/and/or resume as stated above in 4.0, bullet # 2.

• Provide basic and emergency first aid when needed, to include CPR if warranted.

Must utilize all prescribed safety methods and procedures in handling trained and untrained canines in kennel areas, public environments, and veterinary treatment facilities. The contractor is required to report all injuries, canine bites, and facility safety issues to the COR immediately upon incident or discovery.

• Will wear authorized NCD uniform as directed.

• Contractor shall be flexible and available seven (7) days per week to include all holidays during the 365-day calendar year. Work may be at any time during a 24-hour period not to exceed an eight-hour shift without prior approval from the Contracting Officer (CO), COR or Branch Chief. There are certain types of irregularly occurring circumstances that prompt the government to close its offices where contractor personnel are working; on a national or local basis (i.e., bomb either threats, inclement weather, power outages, or funding lapses). Contractor shall not work if the government is closed unless prior approval is given. In rare instances when the government operations are curtailed for the balance of a workday that has already commenced, the contractor may bill for the balance of the scheduled workday with written acknowledgement of the COR and final approval of the CO.

• Must affirm the knowledge that the work requires more than a moderate degree of physical exertion 75 percent of the time. This includes indoor and outdoor climates with varying temperatures. Work may consist of walking on rocky, slippery, and/or uneven surfaces. Extended periods of walking, standing, bending and/or lifting up to 100lbs may be required. Safety measures must be followed at all times when handling canines.

• Must attend mandatory training either in person or online as directed and adhere to all ATF policies and procedures.

• Contractor must be able to pass a background investigation

• Must attend program staff meetings as directed by the COR or Division/Branch Chief.

• Will perform other tasks as deemed necessary by the COR or Division/Branch Chief.

5.0 PERIOD OF PERFORMANCE

The period of performance for this requirement will be no more than 60 months from the date of award of this contract.

6.0 PLACE OF PERFORMANCE

The primary place of work will be at the NCD in Front Royal, Virginia.

7.0 CONTRACT TYPE

The results of this contract will be firm fixed priced based on the individual being full or part-time at no more than 40 hours per work week (unless prior approval is granted).

8.0 TRAVEL

8.1 CONUS

Training located at NCD, Front Royal, VA Local Travel - The Contractor will incur all travel, lodging and per diem costs if the contractors home of record is within a 50 mile radius of NCD.

ATF will pay approved travel, lodging, and per diem IAW the FTR outside of the local travel radius of 50 miles. Rental vehicle will not be included as payable by ATF (4.0 bullet # 5).

Training located outside of Front Royal, VA - All approved travel to and from the primary training site will be paid by ATF IAW the

FTR.

8.2 OCONUS

If/when contractors assist on training missions outside of the U.S., the contractor will be reimbursed for all approved travel and lodging expenses IAW the FTR.

8.3 CONUS & OCONUS travel is anticipated to complete these tasks with the possibility of overnight travel for specific task related trips. Travel expenses shall be invoiced in accordance with Federal Travel Regulations (FTR).

8.4 All travel will be compensated in accordance with the FTR. All work-related travel will be reimbursable based on actual allowable/approved direct cost, in accordance with FAR 31.205-46 Travel Costs, and/or at the rate specified for the location and timeframe identified on http://www.gsa.gov. All contractor personnel may be required to travel on commercial and/or Government provided transportation at Government cost. The COR or CO must authorize all travel prior to each trip via email. All contractors are required to utilize the Exemption Certificate from Tax on Occupancy of Hotel, Motel, and Tourist Home Rooms Forms.

8.5 To be reimbursable, the travel expenses must be (i) allowable under the FTR and the provisions of this contract, (ii) approved prior to travel expenditure by the CO or COR, and (iii) allocable and necessary for performance of this contract. No profit or fee shall be applied to travel.

8.6 Travel reimbursement requests must be submitted in sufficient time for the CO or COR to give prior approval and must identify (i) the name of the traveler, (ii) destination

(s) including itinerary, (iii) purpose of the travel, and (iv) cost breakdown.

8.7 To be reimbursed, invoices, including travel expenses must provide a detailed breakdown of the actual expenditures invoiced. Contractor shall maintain the original or legible copy of receipts for all travel expenses invoiced. ATF reserves the right to request evidence of any travel expense paid.

9.0 INSPECTION AND ACCEPTANCE

9.1 Inspection/Acceptance. Monthly services delivered under this contract shall be inspected and accepted by the COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect any services that have been tendered for acceptance in accordance with the appropriate inspection and acceptance clause.

9.2 The basis for acceptance shall be in compliance with the

requirements/objectives/constraints/SOW set forth in the contract, and other terms and conditions of the contract.

9.3 Acceptance Criteria. The COR will review all services to ensure accuracy, completeness, professional quality, and overall compliance within the guidelines/requirements of the delivery order. The contractor shall ensure the accuracy and completeness of all services. Errors or incomplete or work, shall be considered deficiencies and shall be subject to correction by the contractor, at no additional cost to the Government. The contractor shall make any noted corrections, within five business days, after government review and comment on services. If the service does not meet the noted criteria, the Government will reject the invoice or billed hours of service.

9.4 Rejection Procedures. If the COR rejects any services, that rejection will be handled in the following manner:

http://www.gsa.gov/

9.4.1 After notification that the service did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version of the invoiced hours within five

(5) business days after receipt of Government comments.

9.4.2 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the service does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance.

9.4.3 Any rework of rejected services will be completed at no additional cost to the government.

9.4.4 No payments will be issued against rejected services, until they are corrected and accepted by the government.

9.4.5 The COR and NCD Branch Chief will monitor and evaluate the contractor’s performance annually and provide input to the CO when exercising optional years of performance.

10.0 PAYMENT PROCEDURES

10.1 ATF requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by name, DUNS No. and contract number. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices should be submitted to financebranch@atf.gov and the ATF COR. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at 202/648-7860.

10.2 If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

10.3 To constitute a proper invoice, each invoice must include the following information and/or documentation:

• Name, address and telephone of the Contractor;

• Date of invoice and invoice number;

• Contract number; also modification number, if applicable; and task order number and its modification, if applicable;

• Description of the supplies/services rendered (including hours incurred and billing rate, if applicable); A daily rate of pay is applied for full days of service. Service curtailed through no fault of the government, the workday for the contractors are paid an hourly rate. Service hours that are less than the scheduled duty day, eight (8) hours, may be invoiced by the Contractor.

Example: A daily rate of $200.00 divided by 8 hours = $25.00/hr.

• Name of Contracting Officer’s Representative (COR);

• Travel, all receipts and ODCs, if applicable;

mailto:financebranch@atf.gov

• Signature of contractor.

10.4 Contract Funding Status. The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 85 percent of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract’s expiration date; whichever is sooner. The contractor is cautioned that performance of work above the contract’s ceiling is at the contractor’s risk.

11.0 GOVERNMENT FURNISHED PROPERTY

11.1 ATF will provide the following government furnished property:

• Contractor gate and building access cards

• Contractor PIV card

12.0 PAYMENT

12.1 Payment for all supplies and services shall be made upon Government acceptance, in accordance with the appropriate Payments Clause, FAR 52.232-7.

13.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

ELECTRONIC MAIL

Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

14.0 DATA RIGHTS

All materials, databases, software modules, Source Code, graphics, etc. inclusively developed and used in support of this contract shall become the property of ATF.

15.0 System Award Management (SAM) is required SAM.GOV

The selected contractor must have an active registration in the www.SAM.gov database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

16.0 CONTRACT MANAGEMENT

Notwithstanding the contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individual will be the Government points of contact during performance of the contract:

Attn: ___________________________ Title: ___________________________ Address: _________________________ Phone: ______________Fax: ____________

• The Contracting Officer for this award is Jim Huff. The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements, or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority. In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

• Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.