Attachment A Statement of Work.pdf

NAVAL SURFACE WARFARE CENTER CARDEROCK DIVISION & DETACHMENTS

REPAIRS & MINOR CONSTRUCTION/ALTERATIONS

NAVY SHIP MODEL TRANSPORT SERVICES

1. GENERAL

The intention of this solicitation is to obtain infrastructure, sustainment, and minimal restoration, modernization, repairs, maintenance, preventive and corrective maintenance repairs and modifications of control systems services for buildings, facilities, structures and related systems and equipment, grounds, equipment, industrial equipment, and other assets to ensure that they are in good working order.

These services will supplement services provided by the Infrastructure Division maintenance shops at the Naval Surface Warfare Center Carderock Division (NSWCCD), Bethesda MD, and its detachments at Bayview ID (Acoustic Trials Detachment (ARD), Dania Beach/Fort Lauderdale FL (South Florida

Ocean Measurement Facility (SFOMF), Memphis TN (William B Morgan Large Cavitation Channel

(LCC), Norfolk VA (Combatant Craft Division (CCD), Norfolk VA (Joint Expeditionary Base Little

Creek-Fort Story), Portsmouth VA (St. Juliens Creek), Silverdale WA (Puget Sound Detachment (PSD), Ketchikan AK (Southeast Alaska Acoustic Measurement Facility (SEAFAC), Philadelphia PA

(Philadelphia Naval Business Center (PNBC)), Gaithersburg MD (Carderock-OL Olney Site), and San

Diego CA (Norfolk Detachment Combatant Craft Division (West)).

The contract provides collection, assemble and deconstruct exhibit cases onsite, and transportation services for Navy ship model exhibits, exhibit furniture, and cases at NSWCCD and anywhere museum quality Navy ship models are located throughout the United States and its territories.

2. SCOPE

The Contractor shall provide all labor, management, supervision, tools, supplies, materials, equipment, facilities, vehicles, transportation, labor, and specialized services to perform service call maintenance, repairs, minor construction, alterations, and testing for facilities, buildings, building systems, equipment, vehicles, and systems inspections for routine, urgent, and emergency service calls at Naval Surface

Warfare Center Carderock Division (NSWCCD), Bethesda MD, and its detachments in Bayview ID

(Acoustic Trials Detachment (ARD), Dania Beach/Fort Lauderdale FL (South Florida Ocean

Measurement Facility (SFOMF), Memphis TN (William B Morgan Large Cavitation Channel (LCC), Norfolk VA (Combatant Craft Division (CCD), Norfolk VA (Joint Expeditionary Base Little Creek-Fort

Story), Portsmouth VA (St. Juliens Creek), Silverdale WA (Puget Sound Detachment (PSD), Ketchikan

AK (Southeast Alaska Acoustic Measurement Facility (SEAFAC), Philadelphia PA (Philadelphia Naval

Business Center (PNBC)), Gaithersburg MD (Carderock-OL Olney Site), and San Diego CA (Norfolk

Detachment Combatant Craft Division (West)).

The Contractor shall safely move and transport Navy Curator Models, associated exhibit display cases, and furniture to and from desired locations across the United States. The Contractor shall assemble deconstructed exhibit display cases onsite when required to house Navy Ship Models in support of facility and Curator Shop operations (Code 102B) as described in this Performance Work Statement

(PWS) for the Naval Surface Warfare Center Carderock Division (NSWCCD) located at 9500

MacArthur Blvd, West Bethesda, MD 20817 and anywhere museum quality Navy ship models are located throughout the United States and its territories.

3. APPLICABLE DIRECTIVES

• The U.S. Army Corps of Engineers Manual EM 385-1-1

• NAVSEA Technical Manual S6470-AA-SAF-010

• Navy Safety and Occupational Health Manual, OPNAVINST 5100.23 Series 29 CFR 1910

• 29 CFR 1926

• NSWC Sensitive System Policy Publication, 4300A (Version 2.1, July 26, 2004)

• 29 CFR 1910.147, The Control Of Hazardous Energy

• Professional Grounds Management Society, Grounds Maintenance Management Guideline

4. REQUIREMENTS

The Contractor shall provide ship model and case moving, transportation, and case building services as well as base and facility operations, maintenance, inspection, repairs, minor construction, alterations, and site management services at the NSWCC Carderock and its Detachments. This shall include industrial HVAC, generators, repairs and minor construction, and other site specific systems required for day to day occupancy and operations. The contractor is responsible for all upkeep, maintenance, operation, and repair of these areas in accordance with the subsections below. Normal business hours are Monday through Friday 0600 to 1500 daily except federal holidays and closings as authorized by

Office of Personnel Management or DoD.

5.0 NONRECURRING/RECURRING WORK (Firm Fixed Price (FFP))

5.1 NAVY SHIP MODELS

The Contractor shall provide all transportation, management, supervision, personnel, equipment, materials and supplies to include but not limited to a minimum of 25 clean, dust-free furniture pads, nylon straps, upon requests for services and the safe movement and transporting of Navy Curator Models and associated exhibit display cases, and furniture with a maximum weight of 3000 pounds per exhibit from and to the NSWCCD and to and from locations across the United States upon request. The

Contractor shall move museum quality ship models up to 20’ in length that may or may not be encased in removable plastic or glass display cases that may or may not have a wooden mounting base. The

Contractor shall protect and secure Navy ship models and their peripherals to include but not limited to exhibit case and furniture from any and all types of damage when moving, relocating, repositioning, and when transporting exhibits to a new location. These moving services will be limited to a maximum of seven (7) per year.

Truck tractors and trailers must be clean and presentable outside. Trailers must be weather-tight and the interiors clean and dust free. The trailers are to be exclusive use and free of any other cargo or equipment not related to Navy ship models.

Truck tractors and trailers must be equipped with air-ride suspension. Trailers are to be exclusive use and the type used to transport delicate electronics and trade show exhibits. They must be 53–feet long, climate controlled, high cube units with a rear door opening at least 120 inches. Climate control should be provided by a Thermo King Precedent unit model C600 equivalent, or better.

Trailers must be equipped with Milwaukee-type jacks to raise the trailer, and suspension dump-valves to lower it. Hydraulic lift on tailgates must be Palfinger/Interlift- types measuring 82 x 94-inches minimum, preferably with foot controls, and with a minimum 4400 lb. capacity. Trailers must have single 8-foot wide doors on the driver and the passenger sides. Ship models shall be secured uncrated in the trailers using cargo bars with “E” clips, vertical “E” tracks, and nylon straps using “E” clips. The vertical “E” tracks must be no more than 16 inches apart and there must be at least one row of horizontal

“E” track just above the trailer floor.

5.1.1 The Contractor shall successfully integrate and coordinate all activity required to execute the requirement at both the pickup and delivery location and provide confirm of delivery. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

5.1.2 Normal business hours are Monday through Friday 0700 to 1600 daily except federal holidays and closings as authorized by Office of Personnel Management or DoD. The Contractor’s Regular

Working Hours may vary from this schedule to meet the needs of the Government, or at the request of the Contracting Officer or Contracting Officer Representative.

The Contractor shall provide a single point of contact to oversee all operations and personnel qualifications working under this contract.

6.0 SERVICE TICKETS

6.1 The Contractor shall provide labor, materials, tools, equipment, minor equipment, supplies, management, supervision, and transportation in response to planned, unplanned, recurring and nonrecurring requests for service call for repairs, minor construction and alterations for facilities, buildings, building systems, building inspections and Curator Ship Model exhibits, exhibit furniture, and exhibit display cases, build and deconstruct display cases, and move and transport Navy ship model services as outlined in this PWS.

6.1.1 Facilities, buildings, and systems inspections and maintenance services shall be provided in response to routine, urgent, and emergency service calls at the required location(s) to prevent prolonged downtime of mission critical and noncritical facilities and ensure the safety and effective operation of facilities, occupants, and visitors. Moving, transporting, and building Navy ship model exhibits, exhibit cases, and furniture services required response time shall be provided in the TI or within 30 days of the issuance of the TI. The request, schedule, quantity, and value of service tickets shall be issued by

Technical Instruction (TI). TIs can only be issued by a Contracting Officer (KO) and shall be issued by email notification.

6.1.2 Non-recurring and recurring work may be identified by either the COR or the Contractor. If the

Contractor identifies work, the Contractor shall provide documentation of the issue to the COR or

Technical Point of Contact (TPOC). If the COR/TPOCS confirms that the work is necessary, the COR will request a quote for the price of the work within a specified amount of time. The contractor is required to provide 3 quotes for the work being requested from their various sub-contractors doing the actual work. The government reserves the right to waive this requirement for 3 quotes during emergencies or when expediency is required to perform an urgent task.

Overtime may be required to mitigate unforeseen nonrecurring incidents that may occur before normal business hours and extend beyond normal business hours and for events that occur after normal business hours. Quantities and values of service tickets shall be issued by a Technical Instruction (TI). TIs can only be issued by a Contracting Officer (KO) and shall be issued by email notification.

The Contractor shall respond to service tickets/TIs issued and designated as emergency, urgent, or routine by the Contracting Officer Representative (COR) or the Technical Point of Contact (TPOC) within 90 minutes for emergency tickets, one (1) working day for urgent tickets, and within 5 working days for routine tickets. The COR or TPOC will designate the level of response (emergency, urgent, or routine) based on the identified required service.

The Contractor shall not invoice above the designated service ticket. If the cost to perform a service ticket is projected to exceed the value of the TI issued by the KO, the contractor shall notify the COR immediately upon identification. The Government reserves the right to bundle service ticket values.

The KO is the only government representative that can authorize a TI service ticket.

6.1.3 Types of service tickets the contractor will receive include but are not limited to the below list of building and structures, building systems, and other miscellaneous type services.

Building and Structures

- Interior and exterior finishes

- Roofing

- Foundation

- Structural Components

- Cathodic Protection Systems

- Tanks (above and underground)

- POL System

Building Systems

- HVAC and Refrigeration Units/Systems

- HVAC control systems i.e. DDC (BAS)

- Fire Protection

- HVAC duct cleaning

- Overhead duct cleaning

- Pressure washing

- Intrusion Detection Systems

- Boilers

- Unfired Pressure Vessels (UPV)

- Compressed Air Systems

- Potable Water (including backflow prevention devices)

- Pipelines

- Wastewater

- Deionization Water systems

- Electrical

- Substation Repairs

- Lightning Arrestors and Grounding Devices

- Emergency and exterior lighting systems

- Doors/Overhead and sliding doors

- Cathodic Protection Systems

- Auxiliary Generator Systems (including emergency and portable generators)

- Uninterruptible Power Systems (UPS)

- Grease Traps

- Exhaust Hoods and Ducts

- Carpet/carpet square installations

- Windows

- Pipe and duct insulating

- Gas Fired Units

- Hazmat removal and disposal (asbestos/lead paint)

- Oil/water separators

- HVAC water treatment systems

- Base support vehicles & equipment

- Portable generators

- Welders

- Air compressors

- Emergency interior and exterior lighting systems

- Corrosion Protection Services/Corrosion Control Services/Coastal Facility Maintenance

Miscellaneous

- Signs

- Fences

- Drinking Fountains

- Locksmith

- Drainage Ditches

- Monuments

- Pier Maintenance and repair (minor)

- Rust removal/rust prevention/treatment

- Flag Poles

- Unpaved Roads (gravel roads)

- Roads and Paved Surfaces

- Traffic Control Devices

- Bicycle Paths

- Pedestrian/Jogging Paths

- Striping

- Paint/repaint parking space numbers

- Curbs

- Sidewalks

- Parking Lots

- Bridges/Installation Entrances/Exits

- Snow and Ice removal, pre-treatment, and treatment

- Drainage Systems

- Hazardous waste cleanup inside & outside of facilities

- Emergency preparations for projected inclement weather/storm event

- Inclement weather Cleanup and repair

- Temporary generators, chillers, lighting, heating/portable salamanders

- Temporary dewatering pumps

- Carpentry

- Packaging and shipping for test equipment

- Facilities - Debris and water cleanup (hard floors & carpet)

- Outdoor Courts

- Bridges/Installation Entrances/Exits

- Parking lot lighting

- Grounds Maintenance

- Tree trimming (6’ clearance along roads & sidewalks)

- Tree branch trimming (minimum 6 to 10 FT away from roofs)

- Tree removal

- Grounds Maintenance Pre/Post destructive weather

- Material Handling Equipment (MHE), forklifts, etc.

- Weight Handling Equipment (WHE), cranes and rigging

- Vertical Transportation Equipment (VTE), elevators and lifts

- Medium voltage electrical distribution (capacitor banks, breakers, transformers, etc.)

7.0 FACILITY REPAIRS

The Contractor shall provide all labor, materials, supplies, transportation, management, supervision, and equipment to perform equipment repairs and minor facility repairs, consisting of walls, floors, ceilings, windows, doors, light fixtures, power receptacles, air ducts, air vents, mechanical systems, electrical systems and plumbing as well as moving furniture and equipment to support operations. This shall include but not be limited to minor items such as repairing drywall, stop leaking pipes, repairing/replacing water coolers that failed, repairing/replacing a broken floor tile or tiles, replacing damaged ceiling tile or tiles, replacing burnt out lightbulbs, and other minor general repairs.

8.0 EQUIPMENT REPAIRS

The contractor shall respond to and mitigate service tickets based on the assigned service ticket value.

Service tickets shall include responses for all listed and unlisted inventory and may include but not be limited to scotch-yoks (blast valves), computer room air conditioners (CRACs), diesel fuel tanks, water pumps, backflow preventers, system water process loop, air handler and exhaust air units, centrifugal water chillers (CWC), forced draft cooling towers, integrated automation control of facility equipment, power generation equipment, electrical switchgear equipment, elevators, power distribution units

(PDUs), facility earth ground electrode impedance, Liebert uninterruptible power supplies (UPS) and batteries, and packaged water treatment plants.

9.0 FACILITY SYSTEMS

The Contractor shall provide preventive maintenance, repair/replace, inspections, demolition, and installations on systems identified in the inventory to include by not limited to the below. All preventive maintenance shall be documented, tracked, and recorded using Contractor provided software and the

Government’s ARCHIBUS system upon notification that it is Contractor accessible. The Contractor shall respond to and complete service calls’ technical instruction requests for service based on the timeline provided below for emergency, urgent, and routine service calls or as described in the technical instructions and provide a maintenance checklist that describes the maintenance performed.

Maintenance items shall be checked off as they are completed and any equipment deficiencies that are encountered during the inspection shall be described on the maintenance checklist along with the model, year, serviceable parts, and available inventory parts for the designated piece of equipment and sent to the Contracting Officer Representative (COR). Data shall be available upon request or within one (1) working day of the COR’s request and maintained by the Contractor for a minimum of 7 years. When the work is completed, the Contractor shall notify the COR and the service desk to close out the ticket.

The Contractor shall apply a waterproof tag or label to each piece of equipment receiving maintenance.

The tag shall include the Company’s name, technician name (printed and signed), the service that was performed, the date the service(s) was performed, and the due date of the next inspection.

The Contractor shall perform all requirements in accordance with the manufacturer's recommendations and standards, as well as all local, state, and federal laws, regulations, and policies for each state represented in this PWS and those of the US Environmental Protection Agency (EPA) and the

Department of the Environment (MDE).

10. PERIOD OF PERFORMANCE

Base Year: 2024 to 2025

Option Year 1: 2025 to 2026

Option Year 2 2026 to 2027

Option Year 3: 2027 to 2028

Option Year 4: 2028 to 2029

11. SUBCONTRACTING

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for Subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) issues. Contractors may add subcontractors to their team after approval from the Procuring Contracting Officer (PCO).

12. GENERAL ADMINISTRATIVE REQUIREMENTS

The Program Manager or designated representative shall attend a weekly meeting with

Government representatives to discuss the goals, timelines, facility support and any other pertinent information related to this statement of work.

The Contractor shall deliver a monthly activity report or master station log to the COR before the end of the business day on the third day of each month. The report shall contain data for services provided in the previous month and shall include the following information:

• Number of Service Tickets issued, completed, incomplete, delayed, and reason for delay.

• Associated cost for each service ticket

• Date work began and the date the work was completed

• Related issues and concerns

13. UNIFORMS

The Contractor shall ensure that its employees present a professional appearance that clearly identifies them as employees of the Contractor. Attire shall be suitable for the positions being staffed. All

Contractor personnel shall be provided proper footwear with steel toe protection. Uniforms and footwear shall be at the Contractor’s expense.

Attire shall include button up collared shirts that are buttoned and tucked in, with a company name and logo on the left pectoral area of the shirt. The contractor shall wear dark colored pants and proper footwear.

14. HEALTH AND PHYSICAL FITNESS

Contractor personnel shall be physically able to perform the duties, responsibilities, activities, and functions for the position for which they are proposed and assigned. At a minimum, the contractor shall ensure its personnel are:

14.1 Free of color blindness; have binocular vision; normal fields of vision and depth perception;

shall be without conditions which would interfere with the performance of duties. Will possess distance vision corrected to at least 20/30 in one eye and 20/40 in the other. Near vision will be corrected to at least 20/30.

14.1.1 Able to hear at normal range levels, which is defined as no greater than 30 dB of loss at

500, 1000, and 2000Hz. Operable hearing aids are acceptable for individuals who are hearing impaired, provided their hearing is correctable to normal range levels in the conversational range.

14.1.2 Provide personnel who have been given a complete initial medical examination by a licensed physician and substance abuse screening by a Health and Human Services (HHS) certified lab for, at a minimum: Methamphetamines, Amphetamine, Cocaine Metabolites, Marijuana, Opiates, Phencyclidine, and Steroids.

14.1.3 A certificate of medical examination, for each person attesting to the final results of this examination and a copy of the substance abuse screening report shall be made available to the

CO and the COR as requested.

15. IDENTIFICATION

The Contractor shall ensure that each of the Contractor's employees assigned to this contract possesses an appropriate photographic identification card (ID) or badge identifying themselves as a Contractor.

This ID shall be carried at all times when the employee is on duty in the Government facilities. The

Contractor shall ensure that all Government-issued badges or identification documents are returned to the Government immediately when employees are on extended absence from the program, terminated from the contract, or at contract expiration. These items shall only be used for the Government sanctioned activities and remain the property of the United States Government (USG).

16. NSWCC CARDEROCK AND DETACHMENT SITE REQUIREMENTS

16.1 CONTROLLED ACCESS

Contractor personnel working at the NSWCC Carderock and their Detachments shall be fully identified and vetted. Contractors shall provide the Contracting Officer’s Representative (COR) with a completed

5512-1 base access form to allow for a background investigation prior to beginning work at the site. The information shall be provided at least 48 hours prior to the need to enter the facility.

Contract performance does not require access to classified information. However, security clearance eligibility, based on a favorably adjudicated personnel security investigation (PSI), is required for all positions requiring Navy computer and network access and DOD common access card (CAC) issuance.

At a minimum, contractor employees require eligibility based on a Tier 3 (T3) or similar in-scope PSI

(NACLC/ANACI/T3R).

Contractor employees without current eligibility are required to complete the appropriate (PSI) commensurate with position filled. NSWC Carderock Division and local Detachment Security Offices will coordinate PSI for the contractor(s) requiring eligibility.

Personnel unable to obtain or maintain the required eligibility shall be removed from the contract and must be replaced with personnel of equal capabilities with eligibility.

Access to NSWCCD and their Detachments property will not be allowed without a favorable NCIC background check. Any temporary or permanent government ID cards must be worn on the outside of the clothing between the neck and belt and displayed at all times.

A list of all personnel working under this contract should be turned in immediately after award in order to allow sufficient time to process security information. Employees to perform work at the NSWCC

Carderock and their Detachments must receive a favorable police records check. The Government will have the records check performed upon receipt of the attached form containing information concerning those individual employees. Employees who do not receive a favorable police records check will be refused access to the NSWCC Carderock and their Detachments. These NSWC Security Offices will notify the Contractor of the results of the police records checks within the time frame indicated below.

Contractor Personnel Identification – In the performance of this contract, Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and by displaying distinguishing badges or other visible identification for meetings with

Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and formal and informal written correspondence.

16.2 FACLILITY ACCESS

Entry to the facility is controlled by a badge system. The employee must possess a verification of identity before a badge can be issued. Verification of identity must contain the employee's name, social security number and a photograph (i.e., Operator's License Company ID, etc.). Persons inside the facility must display badges prominently at all times.

The contractor personnel shall meet the following requirements for access to the NSWC Carderock

Installation/Facilities and Detachments:

16.2.1 The Contractor shall submit forms, to be provided by the Government, information concerning all employees who must have access to the NSWC Carderock and their Detachment

Facilities.

16.2.2 U.S. Citizen. Naturalized citizens must provide proof of citizenship. This may be accomplished by presenting the original naturalization document when the employee initially arrives for entry to the facility.

16.2.3 All badges will be property of the Government and will be returned to the Security Police

Force (Main Gate) when the employee departs the facility for that business day. Lost or stolen badges will be promptly reported to the Site Security Office. The Contractor shall immediately notify the CO/COR upon the release of an employee.

16.2.4 The Security Manager, NSWC Carderock, may, for good cause shown, notify the

Contractor that an individual employed by the Contractor will no longer be permitted to enter the

NSWC Installation. If this action is taken by the Senior Resident Manager, the Contractor will be notified in writing by the Contracting Officer.

16.2.5 All personnel involved in purchases resulting in deliveries to the NSWC Carderock will ensure information concerning the special access requirements (particularly the requirement for advance notification of delivery) is provided to the vendor with a request to advise the delivering transportation company.

17. SAFETY

In order to provide control for protection of the life and health of employees, and other persons; avoid work interruptions in the performance of this contract; the Contractor shall comply with all pertinent provisions of the 29 CFR 1910 General, 29 CFR 1926, and with any additional measures the Contracting

Officer may determine to be reasonably necessary. Copies of this manual may be obtained from the

Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20402.

Additionally, it is the Contractor's responsibility to familiarize himself with the Corps of Engineers

Manual, EM 385-1-1, entitled "General Safety Requirements", and incorporate those general and additional safety requirements into daily working procedures that will provide safe working conditions during performance of this Contract. Copies of this manual may also be obtained from the

Superintendent of Documents.

The Contractor shall designate an employee responsible for the overall supervision of accident prevention activities. Such duties shall include: (1) assuring applicable safety requirements are incorporated in work methods and (ii) inspecting the work to ensure the safety measures and instructions are actually applied.

As part of the Contractor’s safety program, the Contractor shall have scheduled meetings with employees to ensure the safety of all government employees, guests and contractor employees while on location were the work is being performed.

Accident investigation: Chargeable accidents are to be investigated by both the Contractor and the

Government.

Accident reporting: The prime Contractor will report to the Contracting Officer and the Contracting

Officer’s Representative (COR) all injuries to his employees and employees of subcontractors that require examination by a doctor and all damages to property and/or equipment in excess of $300.00 per incident. Verbal notification of such accidents will be made to the Contracting Officer and COR within one (1) hours following such incidents. Accident report form shall be completed and submitted to the

COR within 24 hours following the incident. Accident report form located in Attachment 0003.

18. SAFETY PLAN

Submit in writing a safety plan for preventing accidents and meet in conference with the Safety Office to discuss and develop mutual understandings relative to the overall safety program, pursuant to the

Contract Clause entitled "Accident Prevention." The government shall approve the safety plan. The safety plan shall include provisions to deal with hazardous materials. With respect to hazardous materials, the plan will consist of:

An index of hazardous materials to be introduced to the site

• A plan for protecting personnel and property during the transport, storage, and use of the materials

• Procedures for spill response and disposal

• Material Safety Data Sheets (MSDS) for materials listed in the index of the plan and not required in the technical section of the specification

Lockout/Tagout Procedure: The Contractor shall perform this work in accordance with 29 CFR

1910.147, The Control Of Hazardous Energy and the following general requirements.

Preparation: The contractor shall perform a survey to locate and identify all isolating devices to be certain which switches, valves, or other energy isolating devices apply to the equipment to be locked or tagged out. More than one energy source such as electrical, mechanical, or others may be involved.

Sequence of Lockout/Tagout Procedure:

• Notify all affected personnel that a lockout/tagout system is going to be used and the reason therefore. The authorized personnel shall know the type and magnitude of energy that the machine or equipment uses and shall understand the hazards thereof.

• If the machine or equipment is operating, shut it down by the normal stopping procedure such as depressing stop button, open toggle switch, etc.

• Operate the switch, valve, or other energy isolating devices so that the equipment is isolated from its energy source. Stored energy such as in charged capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems and other pressurized air, gas, steam, or water systems etc. must be dissipated or restrained by methods such as repositioning, blocking, or bleeding down the stored energy.

• Lockout and/or tagout the energy isolating devices with assigned individual locks, tags, or additional safety measures as may be required.

• After ensuring that no personnel are exposed, and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate. CAUTION: Make sure the operating controls are returned to the ANEUTRAL@ or AOFF@ position after the test.

• The equipment is now locked out or tagged out.

Restoring Machines or Equipment to Normal Production Operations:

After the servicing and/or maintenance is complete and equipment is ready for normal production operations, check the area around the machines or equipment to ensure that no one is exposed. After all tools have been removed from the machine or equipment, guards have been reinstalled, and personnel are in the clear, remove all lockout and tagout devices. Operate the energy isolating devices to restore energy to the machine or equipment.

Procedure Involving More Than One Person: In the preceding steps, if more than one individual is required to lockout or tagout equipment, each shall place his/her own personal lockout or tagout device on the energy isolating devices. When an energy isolating device cannot accept multiple locks or tags, a multiple lockout or tagout hasp shall be used. If a single lock is used to lockout the machine or equipment, the single key shall be placed in a lockout box or cabinet which allows the use of multiple locks to secure

it. Each employee shall then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his/her lockout protection, only that person shall remove his/her lock from the box or cabinet.

19. ENVIRONMENTAL PROTECTION REQUIREMENTS

Provide and maintain during the life of the contract environmental protection. Plan for and provide environmental protective measures to control pollution that develops during normal construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. The environmental protection plan shall be available upon request of the COR within one (1) working day. Comply with Federal, state, and local regulations pertaining to the environment, including but not limited to, water, air, soil, and noise pollution.

a. Preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent or an improved condition upon completion of work. Confine construction activities to within the limits of the work indicated or specified.

b. Protect existing trees which are to remain and which may be injured, bruised, defaced, or otherwise damaged by construction operations. Remove displaced rocks from uncleared areas.

Remove trees and other landscaped features scarred or damaged by equipment operations.

Replace them with equivalent undamaged trees and landscape features at no additional cost to the Government. Obtain Contracting Officer approval of replacement items and methods.

c. Prevent oily or other hazardous substances from entering the ground, drainage areas, storm drainage system, or local bodies of water.

d. Provide for temporary protection of erodible soils by using silt fences, berms and other suitable methods to control runoff from the construction operations. Provide permanent protection at the end of the project by establishing vegetation and mulch. Provide new seeding and mulch to stabilize area where ground is disturbed. Include topsoil or nutriment during the seeding operation and water in place as necessary to establish a suitable stand of grass.

e. Pickup solid wastes daily and place in covered containers which are regularly removed by the

Contractor from Government property. Do not prepare or cook food on the project site. Prevent contamination of the site or other areas when handling and disposing of wastes. At project completion, leave the areas clean.

f. Handle generated hazardous waste in accordance with 40 CFR 262. Dispose of hazardous waste in accordance with Federal, State, and local regulations including 40 CFR 263 and 40 CFR 264.

Take precautions to prevent spills of oils and hazardous material. In the event of a spill, immediately notify the Contracting Officer and initiate containment operations utilizing personnel properly trained and protected for such situations.

g. Keep dust down at all times, including during nonworking periods. Sprinkle or treat, with dust suppressants, the soil at the site, and other areas disturbed by operations. Dry power brooming will not be permitted. Instead use vacuuming, wet mopping, wet sweeping, or wet power brooming. Only wet cutting will be permitted for cutting concrete, and bituminous concrete.

h. Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or the use of explosives is prohibited.

20. OZONE DELPLETING SUBSTANCES (ODS)

The use on station or the removal off station of Class I ODS's is strictly prohibited without the prior knowledge and consent of the Contracting Officer. ODS's are generally found in refrigerants, firefighting agents, and solvents. The Contractor shall use only those products that are approved and listed by the

EPA Significant New Alternatives Program (SNAP). Any Class II ODS shall be used only when specified by the Government. When ODS's of any class are used or saved for reuse, the Contractor shall list this amount in pounds on the "Daily Report To Inspector" form and the Contractor's invoice. The

Contractor shall not knowingly vent or otherwise dispose of any ODS in a manner which would permit their release into the environment. ODS’s shall be captured and recycled in conformance with all applicable Federal, State, and local regulations. The Contractor shall furnish a material safety data sheet to the Government representative prior to use of any ODS or SNAP product on station.

21. SMOKING RESTRICTIONS

The bearing and use of lighted cigarettes, cigars, pipes, or any tobacco product is prohibited in the following areas:

a. All buildings including private offices, lobbies, and restrooms

b. Alleys and passages between buildings

c. Stairways and ramps leading to building entries and exits

d. Within 50 feet of building entries and exits

e. Within 50 feet of heating, ventilation, and air conditioning intake ducts

f. Hazardous areas containing flammable liquids, gases, vapors, and all other locations where there is a collection of readily ignitable combustible material

22. ASBESTOS AND LEAD MATERIAL

If material is encountered which may contain asbestos and or lead and must be disturbed, do not touch the material. Should the discovery of such suspected material affect the Contractor's planned work schedule, the Contractor shall redirect the work crew to other portions of the unaffected work and modify the schedule at no additional cost to the Government. The Contracting Officer and COR shall be notified immediately, in writing, regarding the discovery of the suspected material and of any adverse impact the

Contractor may expect to incur due to this situation. Within 14 calendar days, the Contracting Officer will perform laboratory tests to determine if there is asbestos or lead. If asbestos or lead is not a danger, the Contracting Officer/COR will direct the Contractor to proceed in the identified area without change.

23. CONFINED SPACES

A confined space shall be defined as any space having limited openings for entry and exit, not intended for continuous occupancy, and having unfavorable natural ventilation or an atmosphere that could contain or have produced dangerous concentrations of airborne contaminants or asphyxiates including toxic or disease producing contaminants or is oxygen deficient. Confined spaces may include, but are not limited to, storage tanks, holds of vessels, manholes, process vessels, bins, boilers, ventilation or exhaust ducts, sewers, underground utility vaults, tunnels, pipelines, trenches, vats and open top spaces more than four (4) feet in depth such as pits, tubs, vaults and vessels, or any place with limited ventilation.

The Contractor and all subcontractors shall have a written confined space entry procedure or plan which shall include, as a minimum, the training of personnel concerning procedures to be followed for entering and working in confined spaces, the specific training and certifying of selected personnel for classification of spaces, identification and evaluation of potential hazards and atmospheric monitoring, the designated attendant outside the work space, the Contractor's emergency response plan, a hazard reduction plan, entry permit procedures and identification of approval authority for entry permits.

Prior to entering a confined space, the work environment shall be tested by a competent, trained person using properly calibrated and approved equipment, to determine the extent of the potential hazards. If the atmosphere cannot be determined by testing, it must be classified as immediately dangerous to life or health. In addition, no one shall enter a confined space where a known explosive or oxygen enriched atmosphere exists. The evaluation of the confined space shall consider the potential for evolution of toxic substances as well as oxygen content. Testing for atmospheric conditions shall be performed prior to each entry and on a continuous or frequent (as stipulated in the confined space entry plan) basis while personnel are working in confined spaces. Navy gas free engineering personnel are not available to perform gas free engineering services for Contractor operations.

The Contractor is responsible for taking any and all task specific precautions related to the specific type of operation or work being conducted in the confined space.

The Contractor shall notify the State Commissioner of Labor and Industry orally prior to the start of any work to be performed in a confined space as defined in State Occupational Safety and Health Law.

Within 24 hours of the oral notification, the Contractor shall submit written notification to the State

Commissioner of Labor and Industry and furnish a copy of this notification to the Contracting Officer.

24. INSURANCE

The Contractor shall procure and maintain during the entire period of performance on this contract the following minimum insurance coverage:

1. Comprehensive General Liability: $500,000 per occurrence.

2. Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage.

3. Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease laws.

o Employee's Liability Coverage: $100,000 except in states where workers compensation may not be written by private carriers.

o Others as required by State Law.

25. DELIVERABLES

11.1 Provide a Monthly Contract Status Report (MCSR) to the Contracting Officer and Contract

Specialist with a courtesy copy to the Contracting Officer’s Representative no later than the 15th of the month, every month during the contract period of performance.

Deliverables

Data Paragraph

Number KO COR Date Due

Date

Received

Equipment and parts inventory record(s) X

1st working day of each quarter and upon request.

List of all personnel X X Immediately after award.

Accident Report X X Within 24 hours of the incident.

Safety Plan X X Within 3 days after award for review.

Environmental Protection

Plan X

Within 1 working day of request.

Notification of suspected asbestos or lead containing materials

X Immediately after suspected material is discovered.

Technical Instructions

Issued Log X X

Service Calls Log X X

Inventory Records X 1st working day of each quarter

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

PROJECT TITLE: Exhibit Moving Services

CUSTOMER: Naval Surface Warfare Center in Bethesda, Maryland and Affiliated Locations across the

United States.

1. SCOPE: Obtain Museum Exhibit Moving Services

2. GENERAL SURVEILLANCE TASKS

A. Pre-Performance Inspection Criteria

1. Discuss Contractor safety requirements for conformance to 29CFR1910, and NAVSUP 538 requirements.

2. Evaluate proposed Contractor methods for execution.

3. Evaluate proposed equipment to be used in accordance with the contract requirements.

4. Review any other pertinent information with customer to verify all contract requirements will be met.

B. In-Progress Performance Inspection Criteria

1. Monitor onsite mobilization and setup operations for proper equipment, personnel protection, property protection, and safety compliance.

2. Maintain awareness of progress to ensure critical inspections are performed as necessary to ensure all requested work items are in accordance with the contract requirements.

3. Ensure all payments are accepted or rejected within 7 days from receipt

C. Final Inspection and Acceptance Criteria

1. Perform all necessary visual and performance reviews for General Requirements.

2. Prepare written list of deficient work items and establish a date for correction.

3. SPECIFIC SURVIELLANCE TASKS

A. Moving tasks will be inspected from direct observation and validated customer comments. The use of proper lifting techniques and specific personal protective equipment such as gloves, back support belts, safety glasses, etc. will be evaluated for compliance with 29CFR1910 requirements. Customers will be interviewed to determine the extent of communication from the Contractor and whether customer expectations were met. Items moved will be inspected for proper placement and any visible damage.

B. Equipment will be reviewed and checked at the beginning of the contract period and throughout the contract performance period. Equipment condition will be inspected for broken parts, damaged straps, and missing pieces. Vehicles will be checked for damage and inoperable safety equipment such as lights, backup signal, fluid leakage and broken glass.

C. Verify with customer and planning department that adherence to schedule was adequate and installation accurate.

4. LEVEL OF INSPECTION

A. Move requests will be inspected on a random, planned or 100% surveillance frequency as listed in the Performance Requirements Summary.

B. Equipment will be reviewed and checked at the beginning of the contract period. Additional surveillance of the moving equipment will be performed throughout the contract period.

C. Verify with customer and planning department that adherence to schedule was adequate and installation accurate.

D. Verify that exhibit inventory is provided and perform an inventory check for each move request to insure accurate count was provided of models and materials. In the event that inventory discrepancies are found during inspection, report these errors to the designated government POC for correction before move begins.

5. ACCEPTABLE QUALITY LEVEL and DEFECT RATE

A. Safety procedures conform to conform to 29CFR1910, and NAVSUP 538 requirements. No defects allowable.

B. All exhibits and exhibit furniture moves are performed in a timely manner. Only minor rework necessary to accommodate customer orders due to an error in placing exhibit. No exhibit or exhibit furniture and case damage. No more than 2 call backs for rework per month.

C. Appropriate equipment available for designated jobs including vehicles, and moving supplies. Safety barriers and warning signs are in place. No defects allowable.

D. Incomplete work, failed pick up, failed delivery. No defects allowable.

DELIVERABLES:

NAVY SHIP MODEL MOVING PEFORMANCE REQUIREMENT SUMMARY

SERVICE PARAGRAPH

NUMBER

STANDARDS AQL AND LOT SIZE METHOD OF

SURVEILLANCE

EQUIPMENT 9.0 Operated IAW equipment manufacturer requirements

(.5) Technically acceptable to safely perform the work

(.5)

100% of active tickets monthly Random Sampling

MOVING

SERVICES

5.1.1 According to schedule (.3)

Qualified personnel (.4)

Customer satisfaction (.3)

Confirm delivery

- Timely services

- Adequate personnel

- No customer complaints concerning scheduling/work quality

- 100% of completed TIs

Planned Sampling

SAFETY 17 Demonstrated work practices are IAW with

29CFR1910 all services provided

- Adequate personal protective equipment in use

- Warning barriers and/or signage in place

- No overloaded or unbalanced loads

- No reportable mishaps and

- 0% number of lost working days

Random Sampling of active work tickets

QUALITY ASSURANCE SURVEILLANCE PLAN

NSWCCD and Its Detachments Operating Support Services

Contract Number: TBD

Contract Description: Buildings and facilities sustainment, restoration and modernization, maintenance, preventive and corrective maintenance repairs; repair, modify, replace, and restore control systems for buildings, facilities, structures, and related systems and equipment, grounds maintenance, equipment, industrial equipment and other assets to ensure that they are in good working order.

Contractor’s name: TBD (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored;

• How monitoring will take place;

• Who will conduct the monitoring; and,

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract/order. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government will coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the

Contracting Officer (KO) and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The Government Quality Assurance Team (GQAT) consists of the Contracting Officer, Contracting Officer’s

Representative (COR), and Principal Investigators (PIs). The GQAT will monitor performance in accordance with the performance standards defined in the Performance Work Statement (PWS). The roles and responsibilities of the GQAT members are as follows:

a. Contracting Officer - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract/task order terms, and safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract/task order. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: See the contract for current KO assignment

b. Contracting Officer’s Representative - The COR is responsible for technical administration of the contract/order and shall ensure proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the

Government’s behalf. The COR’s specific duties are delineated in the COR Appointment Letter and the