Attachment A - Statement of Work.pdf

Hampton VA Medical Center

Architect Engineer (A/E)

SCOPE OF WORK

Bathroom Upgrades (GEC and others)

Project # 590-24-602

-- Services --

Provide professional Architect/Engineer services to include:

1. Site investigation

2. Architectural, Mechanical, Plumbing, Electrical

3. Environmental survey (lead, asbestos, mold identification, etc.)

4. Construction drawings and specifications

5. Third party construction estimates

6. Construction period services

6.1. Air monitoring during abatement

7. Construction Final Inspection

8. Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff.

-- Project Scope --

SCOPE:

The A/E shall provide design services for NRM construction project 590-24-602 Bathroom Renovations (GEC and others). The project shall renovate and upgrade the following building’s bathrooms: 146, 48, 27, 28, 31, 7, 8, 9, and 11 to include drainage and conformance to ADA requirements. Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at https://www.cfm.va.gov/til/ . Proposed work is located at Hampton VA Medical Center.

In accordance with FAR 36.204 the estimated magnitude of construction is between $500,000 and $1,000,000. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 10% of the construction cost including, but not limited to the following building’s bathrooms as bid deductions: 7, 8, 9, 11. If the base bid cost exceeds budget, and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

The Architect/Engineer shall make a thorough investigation of the existing site (including exploration and other investigations as needed for the proper design of the project). Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide the manpower to reproduce prints. AutoCAD drawings are also available for use. This information is the best available but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural

Design Manual PG 18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities, but will assist with locating).

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below.

HVAMC PRE CONSTRUCTION RISK ASSESSMENT/EVALUATION

PROJECT NAME: PROJECT NUMBER:

EXPECTED IMPACTS PLANS/MEASURES TO ADDRESS IMPACTS

Plumbing Outages

Mechanical Outages

Electrical Outages

Miscellaneous Utilities

Fire Alarm

Vibrations

Dust (Infection

Control)/Air Quality

Noise

Equipment

Creation or: Spread of

Contaminants

Traffic Flow-Patients, Visitors, Staff, Contract Personnel

Limits of Construction, Barrier Location

HVAMC Annual TB Risk Assessment

Level is Low

Project Location:

Risk Assessment Required based on vicinity of patient care areas?: Y N

Subject to change during construction phase:

PPD / TB Risk Assessment Completed: __________ Non-patient care area No TB screening: ________

Provide bound specifications and 100% construction drawings with all xref’s bound. Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2022 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

The A/E shall include in their design any environmental permits (i.e. VPDES) and ensure proper erosion control measures are also included in the contract documents for construction.

Fire safety systems design to extend and or reconfigure existing systems. Provide complete systems including fire suppression, isolation, alarm, and sensing. Project documents will be approved by a licensed professional Fire Protection Engineer. Fire safety review will include a review of impact on life safety of adjacent spaces and coordination with all drawings including MEP drawings.

Utility design. Extend existing systems where feasible. Include nurse call and public address.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/cost/index.asp

Electrical design documents which include electrical, power distribution systems, auxiliary power systems, lighting, switching, fire and safety, public address, security and signal systems. Existing systems will be evaluated and reused, extended or modified where feasible. The project will be designed utilizing emergency power panels per VA standards. The building will be designed to utilize combined infra-red/motion occupancy sensors, day lighting control for spaces with windows or skylights, and VA Required Foot-candle lighting levels shall be maintained within the lighting densities listed in the most current ASHRAE 90.1.

Life safety and infection control will be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

Mechanical design including detail of the mechanical construction requirements for fire and safety, plumbing and water distribution systems sanitary engineering. Design shall comply with the most current VA Sustainability Program.

Structural design setting forth in detail the structural construction requirements including all structural plans, elevations, sections, structural construction requirements, soil boring, schedules, and calculations sizing all columns, beams, slabs, and coordinate the work with other design disciplines, especially the mechanical and architectural disciplines.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, minimizing impact on patient flow, etc.

All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C, for Minor projects. These submission requirements may be found at the following web site http://www.cfm.va.gov/contract/aeDesSubReq.asp. Other applicable program guides can be found at http://www.cfm.va.gov/contract/ae.asp.

Provide construction administration to include shop drawings review, site inspections, and RFI response. In addition, the A/E shall provide scopes of work, and estimates for any RFI response that causes a cost change due to design errors and omissions.

-- Site Investigations --

EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note:

Information including drawings and other documentation provided to the A/E is used as reference only.

All additional references and specifications are available in VHA’s Technical Information Library at address https://www.cfm.va.gov/til/ A/E shall field verify every aspect that relates to the project.

Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. Auto CAD architectural background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions, wall layouts, etc. A/E shall field verify every aspect that relates to the project.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Review Due Date (Calendar Days After NTP)

Initial Project Design Meeting (PDT) 10 15% schematic documents 45 VA Review Period (30 days) 75 25% percent construction documents 120 VA Review Period (30 days) 150 50% percent construction documents 195

VA Review Period (30 days) 225 95% percent construction documents 255 VA Review Period (30 days) 285

100% Construction Documents 315

Note: NTP will be issued at PDT meeting. A/E will be required to attend and take minutes of each Project Design Team (PDT) Meetings. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/ae.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects)

DELIVER: ONE (1) DISC, ONE (1) FULL SIZE, THREE (3) HALF SIZE, AND ONE (1) SPEC BOOK

PER SUBMISSION:

Schematic Submission:

Provide proposed equipment, utility requirements, etc.

Budget estimate for proposed with breakouts for equipment, materials, labor.

Achieve a consensus on design approach before proceeding to 25% design.

Complete SS1 Checklist

Design Development (DD1) 25%:

Address all comments from the Schematic Submission review.

Identify all design calculations.

Identify all existing utilities and utilities requirements.

Initiate DD Checklist Preliminary estimate

Design Development (DD2) 50%:

Address all comments from the DD1 Submission review.

Complete DD Checklist Updated estimate

Design Development (CD1) 95%:

Address all comments from the DD2 Submission review.

Design all finishes Finalize required submittals.

Complete CD1 Checklist Final bid estimate

Contract Documents (Bid documents):

Submit a complete document of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

Consolidate all necessary submittals by specification section on an Excel spreadsheet.

Checklist to be utilized to track/monitor submittal process

-- Construction Period Services –

PROVIDE:

Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.

Review all submittals and provide recommendations to the VA within fourteen (14) calendar days upon request.

Review and provide replies to contractor generated RFIs when required by the project manager within seven (7) calendar days.

Review contractor's cost estimates and provide recommendations to the VA.

Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e.

specification section, drawing detail, etc.)

Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing:

1. Folder labeled “bid documents”

a. All specifications bound in 1 word document (make sure spec sections are separated by page breaks)

b. All drawing sheets in one .pdf file.

2. Folder labeled “DWG’s” with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD.

3. Folder labeled “PDF sheets” containing separate .pdf documents for each discipline.

4. Folder labeled “cost estimate” containing a copy of the final construction cost estimate documents

5. Folder labeled “calculations” containing final calculation documents.

6. Folder labeled “specifications” with a word document for each spec section

7. Folder labeled “misc” for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.

8. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

The A/E shall review and approve all specified equipment and installation submittals and shop drawings. The A/E shall attend the pre-construction conference to review and confirm project scope. During construction, the A/E shall allow for a minimum of 6 site visits as directed and scheduled by the COR.