ATTACHMENT A - Statement of Work.docx

STATEMENT OF WORK: EMERGENT TRANSPORT OF BLOOD PRODUCTS FOR INFUSION AND FOR PATIENT SPECIMENS TO REFERRAL LAB

TRANSPORTATION OF HUMAN BLOOD AND BLOOD PRODUCTS

PURPOSE: The contractor shall provide all personnel, and vehicles necessary to perform transportation of human blood, patient samples and blood products between Gallup, New Mexico and Albuquerque, New Mexico from Gallup Indian Medical Center (GIMC) and United Blood Services (UBS New Mexico, 1515 University Blvd., N.E., Albuquerque NM 87102), as well as between GIMC and Tricore Laboratory in Albuquerque, NM (1001 Woodward Pl NE, Albuquerque, NM 87102). Pickup and drop-off of laboratory supplies may be requested from other Indian Health Service facilities (Albuquerque Indian Hospital, Crownpoint Indian Hospital, Acoma-Laguna Indian Hospital) that are located within 40 miles of the main route on I-40 and accessible via paved roadways. Additional charges for these direct patient care related excursions may be charged per the price schedule prepared by the vendor being awarded the contract.

The contractor shall transport human blood and blood products, patient samples and, or laboratory testing supplies on an emergency basis during regular daytime and, night time, as well as early AM hours. The contractor shall provide a central telephone number where orders for emergency transport can be made on a 24 hour 7 day per week basis. Contractor is expected to complete transport operation for the main route in less than or, equal to six (6) hours (ABQ to GLP direct) roundtrip barring accident or, inclement weather or, other unforeseen circumstances. Barring road closure, selected contractor must be willing to transport in inclement weather.

The contractor’s employees and vehicle operators must be able to read, write, speak and understand English and have a complete understanding of the U.S. Department of Transportation requirements for transporting blood and patient samples.

The contractor is responsible for assuring that all couriers maintain a valid driver’s license and that they conform to applicable motor vehicle regulations during transports. A company that holds a Transportation and Safety Administration (TSA) certification is preferred.

The contractor shall furnish an identifying badge for its employees, which shall include as a minimum, the person’s name, name of the contractor, and job description. Each employee shall wear the badge on the outer clothing on the front of the body between the neck and waist and such badge must be visible at all times.

The selection, assignment, reassignment, transfer, supervision, management, control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the general intent and specific policies set forth in the performance work statement and must operate in conformance with approved regulations.

The contractor must perform all operations in a prudent, conscientious, safe and professional manner. Contractor shall restrict employment or, remove from performance on the contract any person who is identified as a potential threat to the health, safety, security, or operational mission of the Gallup Indian Medical Center or its serviced patient population. At a minimum, contractor’s personnel and equipment shall comply with applicable Federal, state, and local laws, safety and health regulations and procedures, as well as installation regulations, rules and procedures. Contractor shall ensure that its agents, employees and subcontractors perform in a safe manner and that they conform to all applicable Department of Transportation, as well as State of New Mexico motor vehicle regulations. The contractor shall ensure that all personnel involved in handling and packaging biological materials will be trained relative to the Department of Transportation guidelines for transporting said material. This training can be done through the following online links:

https://www.cdc.gov/laboratory/specimen-submission/pdf/Specimen-Packing-and-Shipping-Guidance-Infectious-Diseases-Laboratories.pdf and Online 49CFR Ground Shipping | DGI Training A passing score on the post-learning assessment test is required to obtain a certificate.

Gallup Indian Medical Center laboratory staff are likewise required to take the requisite training. Further, Gallup Indian Medical Center staff will package all shipments in accordance with the DOT, EPA and CDC requirements.

In the event of an accident, the contractor or, his employees shall take reasonable and prudent action to establish control of the accident scene, prevent further damage to persons or property, and preserve evidence until released by the accident investigative authority through the Contracting Officer.

The contractor will maintain a manifest of all shipments from and, to Gallup Indian Medical Center and, will maintain an accurate log of pickup and drop-off times.

In the event that the containers are opened or, its contents are removed during transport and the items must be repackaged for proper shipment the contractor shall perform such repackaging and furnish all required materials. When repackaging for disposal the original container in a manner that complies with all applicable Federal, state and local EPA and DOT regulations.