ATTACHMENT A - Statement of Work.docx

Statement of Work (SOW) Medical Device Shredder for Gallup Indian Medical Center (GIMC)

1. Purpose The Gallup Indian Medical Center (GIMC) requires an industrial device capable of mechanically destroying mixed-material medical supplies and equipment. The purpose of this acquisition is to replace the current manual destruction process, which is inefficient, labor-intensive, and presents ongoing safety risks to personnel. The device must reliably render items unusable and support safe, efficient, and compliant disposal operations within the facility.

2. Scope The contractor shall furnish, deliver, install, test, and provide initial operator training for one medical device shredder system at GIMC. The equipment shall be capable of mechanically destroying mixed-material medical devices and supplies, including plastics, textiles, and light metals, without pre-sorting, and shall be suitable for routine, continuous-duty operation.

This is a one-time supply acquisition with associated incidental services for delivery, installation, testing, and training. The IHS procurement checklist indicates a Statement of Work is appropriate where the task is well known and can be described specifically, and the streamlined acquisition plan identifies this requirement as a one-time supplies/equipment purchase for GIMC General Services.

Performance Requirements

1 Functional Requirements Mechanically destroy mixed-material medical supplies without requiring pre-sorting.

Accept plastics, textiles, rubber items, flexible tubing, paper-based materials, and small non-ferrous components.

Reduce items into small, uniform fragments sufficient to prevent reuse or reidentification.

2 Operational Requirements Operate using a mechanical destruction method that resists jamming when processing irregular materials.

Support continuous or extended operation without overheating or requiring frequent interruption.

Maintain throughput adequate to process accumulated outdated supplies in a timely manner consistent with GIMC’s daily operational demands.

Include jam-mitigation capability such as reversing, clearing, or another effective method.

3 Physical Requirements Fit within the designated warehouse space and support safe hand-loading by personnel.

Include a stand or structural support allowing debris to be collected in standard containers used by the facility.

Operate at noise and vibration levels appropriate for indoor industrial settings.

4 Safety Requirements Include physical barriers or clearance features preventing operator contact with moving destruction components.

Include an emergency stop mechanism and automatic shutdown features triggered by unsafe operating conditions.

Include controls that can be operated safely and intuitively while wearing standard PPE.

5 Maintenance & Support Requirements Provide documentation detailing routine maintenance requirements and safe operation procedures.

Ensure availability of domestic service support and replacement parts.

Provide warranty coverage consistent with minimum industry standards for industrial mechanical equipment.

5. Delivery Requirements The contractor shall deliver the complete system within 12 to 14 weeks after receipt of award, approved submittals, and any required order documentation.

Delivery location:

Gallup Indian Medical Center (GIMC) 1808 W Aztec Ave Gallup, NM The current acquisition documents identify a preferred fulfillment timeline of ASAP, with delivery, installation, and initial operational capability within 12–14 weeks after award.

6. Installation and Startup The contractor shall:

· Deliver all equipment and components required for a complete operational system

· Perform on-site installation and setup

· Verify proper assembly, alignment, and connection of the system

· Conduct startup and operational testing

· Demonstrate proper operation to Government personnel If utilities or site preparation are required beyond standard connection and setup, the contractor shall identify those requirements in writing prior to delivery.

7. Training The contractor shall provide initial on-site operator training for designated Government personnel at the time of installation/startup. Training shall include:

· Safe operation of the shredder

· Startup and shutdown procedures

· Routine inspection and maintenance requirements

· Safety precautions and emergency procedures

· Basic troubleshooting and operator-level corrective actions

8. Manuals and Documentation The contractor shall provide the following documentation at delivery or installation:

· Operations manual

· Maintenance manual

· Safety instructions

· Recommended preventive maintenance guidance

· Warranty documentation

· Parts information sufficient to support maintenance and replacement ordering

9. Warranty The contractor shall provide the manufacturer’s standard warranty, at a minimum covering defects in material and workmanship for twelve (12) months after shipment or as otherwise stated in the final award documents. Any warranty terms shall be subject to review and incorporation only to the extent consistent with Federal contracting requirements.

10. Inspection and Acceptance The Government will inspect the equipment upon delivery and after installation to verify that it conforms to contract requirements.

Acceptance shall be based on:

· Delivery of all required components

· Successful installation

· Demonstrated operational capability

· Completion of startup testing

· Completion of operator training

· Receipt of required manuals and documentation The acquisition plan provides that acceptance for this supply-type contract will include inspection upon delivery, installation, and initial operation, with acceptance after successful testing and demonstration of functionality.

11. Contractor Responsibilities The contractor shall:

· Provide all equipment identified in this SOW

· Provide all labor necessary for delivery, installation, testing, and training

· Coordinate delivery and installation scheduling with the Government point of contact

· Identify any site, electrical, or clearance requirements before shipment

· Provide technical support necessary for startup and initial operation

12. Government Responsibilities The Government will:

· Provide access to the installation site

· Provide available utility information and site access

· Designate a point of contact/COR or technical representative

· Ensure Government personnel are available for training and acceptance

13. Period of Performance The period of performance shall begin at award and continue through delivery, installation, testing, training, and final acceptance. The anticipated performance period is approximately 12 to 14 weeks after award, depending on submittal approval and delivery scheduling. This requirement is a one-time purchase with no options. The acquisition plan states this is a one-time purchase and that no optional line items are included.

14. Basis for Evaluation Alignment This SOW is structured to align with the acquisition package evaluation approach. Offers should be evaluated based on:

· Technical capability to process mixed-material medical devices and supplies without pre-sorting

· Ability to meet the required delivery, installation, and training schedule

· Safety and operational suitability

· Price reasonableness The streamlined acquisition plan states the Government will evaluate technical capability, delivery and installation schedule, and overall price reasonableness.