ATTACHMENT A - SOW JANITORIAL FOR SO.pdf

03/01/2022

SECTION C- DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1.0 GENERAL

C.1.1 Description & location of Work-The Contractor shall provide janitorial services for the Superior

National Forest Supervisor's Office, 8901 Grand Avenue Place, Duluth, MN 55808

C.1.2 The Contractor’s employees are prohibited from opening government furnishings (ex - desk drawers and cabinets) or using telephones or office equipment provided for Official Government Use.

C.2.0 CLEANING SCHEDULE

The work will be performed, as shown in the performance requirements. The schedule will alternate as, 3 days (Monday, Wednesday and Friday) the first week and 2 days (Tuesday and Thursday) the second week, except for Federal Holidays and office closings due to inclement weather or other events which require office closure. The work shall begin no later than 8:30 am and end by 3:00 pm. Any change in the cleaning schedule shall require advance written approval from the Government Representative. The facility has 2 floors and a basement.

C.3.0 AREAS TO BE CLEANED

See attached Floor Plans (Basement, First Floor & Second Floor)

C.4.0 CONTRACTOR-FURNISHED MATERIALS AND SERVICES

The Contractor shall furnish all labor, equipment, materials, supplies, transportation, supervision and incidentals, except those provided as "Government Furnished Materials". Safety Data Sheets (SDS) for all chemicals in use will be maintained on the premises by the Contractor.

C.5.0 SAFETY OF CONTRACTOR PERSONNEL

The Contractor shall comply with all safety rules and regulations of the Occupational Safety and Health

Administration (OSHA) for this type of work. The Contractor’s employees shall use Personal Protective

Equipment (PPE) during the performance of the work. The Contractor shall submit a copy of their Safety

Plan and Hazard Communication Plan as well as information on the handling and disposal of bio-hazardous waste. A copy of the Superior National Forest Hazard Communication Plan will be shared with the Contractor to ensure consistency in application of the requirements.

C.6.0 PERFORMANCE REQUIREMENTS - EACH CLEANING DAY

C.6.1 BATHROOMS – BASEMENT, 1st & 2nd FLOORS:

NOTE: Bathrooms shall be cleaned by 11:00 am on each cleaning day unless otherwise directed by the

Government Representative.

Clean all surfaces (floors, walls (up to six feet), partitions, mirrors, sinks, countertops, fixtures, urinals, toilets, showers, dispensers, fixtures, handrails, doors, handles, wastebaskets, exhaust fans and diffusers) with germicidal disinfectant. Receptacles shall be free of dirt, streaks, drip marks and odors.

All chrome surfaces shall have a uniform glossy appearance. Bathroom doors shall be propped open and caution signs posted while bathrooms are being cleaned. Replenish supplies (toilet paper, paper towels, soap, feminine supplies) and stock so they do not run out. Inform the Government Representative of the need to order more “Government Furnished Materials” 2 weeks before they are depleted.

C.7.0 PERFORMANCE REQUIREMENTS - TWO TIMES PER WEEK

(Monday and Friday the first week and Tuesday and Thursday the second week)

C.7.1 GARBAGE REMOVAL - All ROOMS - BASEMENT, 1st & 2nd FLOORS:

NOTE: Garbage shall be removed just prior to end of shift each cleaning day.

Garbage cans shall be emptied into a central container. Individual liner bags will only be changed when the contents warrant it. All garbage will be deposited in the dumpster located outside the building at the end of shift each day. Garbage cans shall be left clean and odor free.

C.7.2 RECYCLED MATERIALS – ALL ROOMS – 1st & 2nd FLOORS:

Recycling (Paper, Magazines, Newspapers, Cardboard, Cans, Bottles) shall be deposited in the recycling dumpster/bin.

C.7.3 DRINKING FOUNTAINS – 1st & 2nd FLOORS:

Clean and disinfect all surfaces including the orifices and drain. Fountains shall be free of streaks, stains, spots, smudges, scale, drips, mineral build-up, and other obvious soil.

C.7.4 BREAK ROOM – 2nd FLOOR:

NOTE: The Break Room shall not be cleaned between 11:30am and 1:00pm unless otherwise directed by the Government Representative.

Clean and disinfect sink, fixtures, dispensers, countertops, cupboard, cabinet, refrigerator, microwave, coffee pot and wastebasket exteriors. Tables and chairs will be cleaned and washed. The floor will be swept and wet mopped with cleanser and disinfectant once per week.

C.8.0 PERFORMANCE REQUIREMENTS - ONCE EVERY TWO WEEKS

(Wednesday the first week)

C.8.1 HALLWAYS. ENTRYWAYS & STAIRWELLS-1ST & 2ND FLOORS:

Sweep or mop (dry) hallway floors and stairwell steps. Moveable items shall be moved and reset when cleaning these areas. Grease and grime shall be removed from the stair guards, balusters, handrails and baseboards in the stairwell areas. Dust and clean the windowsills at the stairwell landings. Clean the doors, hardware, windows, and glass in all 3 entryway areas.

C.8.2 ALL ROOMS (Except Room 120) – 1ST & 2ND FLOORS:

Clean & mop (wet) concrete, wood and tile floors with appropriate floor cleaner and vacuum carpet and mats. Use carpet spot cleaner as needed. Baseboards, kick plates and wall/floor edges shall also be cleaned. Moveable items shall be moved and reset when cleaning floors.

C.8.3 RECEPTION AREA (Room 120) – 1st FLOOR:

Clean & mop (wet) wooden floors and mats with appropriate floor cleaner and vacuum carpets. Use carpet spot cleaner as needed. Baseboards, kick plates and wall/floor edges shall also be cleaned.

Moveable items shall be moved and reset when cleaning the floors.

C.8.4 CONFERENCE ROOMS:

Clean tables and chairs. Spot clean upholstery on chairs as needed.

C.8.5 ALL ROOMS – 1ST & 2ND FLOORS:

Vacuum bugs, flies and insects from windows and windowsills as needed.

C.8.5 HALLWAYS, ENTRYWAYS, STAIRWELLS & ROOMS – BASEMENT:

Sweep & mop (wet) concrete floors/steps with appropriate floor cleaner. Moveable items shall be moved and reset when cleaning these areas.

C.8.6 ALL ROOMS – 1ST & 2ND FLOORS:

Vacuum bugs, flies and insects from windows and windowsills as needed.

C.9.0 PERFORMANCE REQUIREMENTS – ONCE PER MONTH

(First cleaning Wednesday of the month)

C.9.1 HALLWAYS, ENTRYWAYS, STAIRWELLS & ROOMS – BASEMENT:

Sweep concrete floors/steps. Moveable items shall be moved and reset when cleaning these areas.

C.9.2 ELEVATOR – BASEMENT, 1ST & 2ND FLOORS:

Clean all surfaces (doors, walls, floor, fixtures, and lights)

C10.0 PERFORMANCE REQUIREMENTS – AS NEEDED

C.10.1 EMERGENCY SPILLS AND MESSES – BASEMENT, 1ST & 2ND FLOORS:

All emergency spills and messes (including bio-waste) that occur anywhere in the building shall be cleaned up immediately when notified by the Government Representative.

SECTION E - INSPECTION AND ACCEPTANCE

E.1.0 INSPECTION

All work will be inspected daily by the Government Representative for adherence to the contract specifications. Deficiencies will be reported to the Contractor using a Contract Daily Diary (FS-6300-

20).

E.2.0 MINIMUM ACCEPTABLE STANDARDS

The Contractor shall meet the following minimum standard for Government acceptance:

1) No more than 10 documented deficiencies per month.

E.3.0 MEETING

The Key Contractor and Government Personnel shall meet twice per month or more often if necessary to review and discuss contract inspections and acceptance/non-acceptance of work.

E.4.0 PAYMENT

PAYMENT – Payments shall be made on a calendar month basis in arrears. Invoices shall be entered in the Internet Payment Platform (IPP) at www.IPP.gov http://www.ipp.gov/

SECTION F - DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

Contract time runs from the date of Contract Award and issuance of the Notice to Proceed

F.2.0 CONTRACT TIME

The Contractor shall begin work on the effective date of the Notice to Proceed. The Contractor shall continue performance of work under the contract without delay or interruption except by causes beyond his/her control as defined by the contract clauses or by receipt of a Suspend Work Order issued by the Government. Failure to do so may be cause for action under the Default clause.

F.3.0 INCENTIVES/DISINCENTIVES

Acceptable performance of work will result in a favorable performance rating for future work with the

Government.

The Contractor shall correct all deficiencies brought to their attention at no additional cost to the

Government. Sub-standard performance will result in an unfavorable performance rating

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.0 GOVERNMENT-FURNISHED PROPERTY

The Government shall provide the following items to the Contractor for use in the performance of this contract:

1) Hand soap

2) Paper towels

3) Toilet paper

4) Garbage bags

5) Feminine supplies

6) Waste Disposal Dumpster

The Contractor shall notify the Government Representative when Government-Furnished items are within 2 weeks of being depleted so the items can be ordered and resupplied in a timely manner.

The Government will furnish secure areas for the storage of Contractor-furnished equipment, supplies and materials. The Contractor shall maintain these areas to the same standards as similar areas occupied by the Government.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1.0 KEY PERSONNEL

The Contractor shall assign the following Key Personnel to this contract:

1) Supervisor

2) On-site Representative

The purpose and need for Key Contractor Personnel will be discussed at the Post Award conference.

Key Government Personnel (CO, COR and Government Representatives) will also be discussed at the

Post Award conference.

H.1.1 CONTRACTOR PERSONNEL

The Contractor shall not employ persons for work on this contract if such employee is considered by the

Contracting Officer to be a potential threat to the health, safety, general well-being or operational mission of the Forest Service and its employees. If the Contracting Officer finds a prospective employee to be unsuitable for his or her assigned duties, the contractor will be advised immediately that such employee cannot continue to work or be assigned to work on this contract.

H.1.2 PROSECUTION OF THE WORK

The capacity of the Contractor's method of operation and forces employed shall, at all times during the continuance of the contract, be subject to the approval of the Contracting Officer.

Site Plan

Floor Plan of 8901 Grand Avenue Place, Duluth, MN