Attachment A_SOW for Bench Stock Replacement and Repair Parts_FINAL.pdf

Version 01/25/2018

Attachment A- Statement of Work for Bench Stock Replacement &

Repair Parts

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of Treasury that designs, engraves, and prints the United States of America (USA) banknote currency. In support of these operations the BEP Office of Currency Manufacturing (OCM) has a requirement for Bench Stock replacement and repair parts for aging forklifts, batteries, and material handling equipment (MHE), at the Washington DC Currency Facility (DCF) and Landover warehouse.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed

The BEP forklifts and MHE play a crucial role in the production of the United States currency. To help maintain the flow of production it is imperative that OCM has sound working equipment that can carry out day-to-day activities. To ensure continuous operation OCM is acquiring bench stock replacement and repair parts for maintenance technicians to utilize should there be an instance where a mechanical or electrical failure prevent the proper operations of the BEP forklifts or MHE.

2.2 Scope of the Product, Service, or Outcome

The Contractor shall furnish and deliver all Bench Stock replacement and repair parts listed in Section 3.1 of the Statement of Work (SOW). No alternatives/replacements will be accepted for any name brand parts. The Contractor shall warrant that all parts delivered hereunder are merchantable and fit for use for the particular purpose described in the statement of work. The Contractor shall also warrant all parts and workmanship delivered under this contract to be free from defects, damage, or failure.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The Contractor shall provide the material and services described in Sections 3.1.1

3.1.1 Item Specifications & Quantity

Quantity Description 4 Speed Sensor CR149800 WP3030-45 2 Drive Wheel Assembly CR805808 WP2335-45 4 Wheel Bolt PM313734-000 SMX45

3.2 Warranty

A period of one (1) year (12 calendar months) warranty will begin after full acceptance of all Bench Stock replacement and repair parts by the Contracting Officer Representative (COR). Warranty shall include materials or replacement of defective parts after the BEP’s final acceptance of the parts.

The Contractors warranty shall include parts, labor, and associated transportation and shipping costs. When a malfunction occurs while covered under warranty, the Contractor will be notified within seventy-two (72) hours by the BEP. The Contractor shall replace the part within one (1) week after notification at no cost to the Government.

The Contractor shall provide a point of contact for warranty issues and concerns.

3.3 Deliverables:

4 Nut PM313046-000 SMX45 14 6 Volt/SLA6200 12 6 Volt/GC125 12 6 Volt/072798-001 12 12 Volt/7547

SOW

Paragraph #

Deliverables

Due Date

Deliverable Recipient

Deliverable

Format

3.1.1 Speed Sensor

CR149800

WP3030-45

30 days after award COR Physical Parts Delivered to

BEP

3.1.1 Drive Wheel

Assembly

CR805808

WP2335-45

30 days after award COR Physical Parts Delivered to

BEP

3.1.1 Wheel Bolt

PM313734-000

SMX45

30 days after award COR Physical Parts Delivered to

BEP

3.1.1 Nut PM313046-000

SMX45

30 days after award COR Physical Parts

Delivered to

BEP

3.1.1 6 Volt/SLA6200 30 days after award COR Physical Parts Delivered to

BEP

3.1.1 6 Volt/GC125 30 days after award COR Physical Parts

Delivered to

BEP

3.1.1 6 Volt/072798-001 30 days after award COR Physical Parts Delivered to

BEP

3.1.1 12 Volt/7547 30 days after award COR Physical Parts

Delivered to

BEP

3.4 Special Delivery Instructions

Each Bench Stock replacement and repair part will be individually packaged, labeled with the item part number, and have a brief part description. The Contractor shall meet or exceed each of the applicable parts per specification.

Contractor shall notify the COR (7) days prior to shipping any equipment/parts. Packaging shall prevent any damage to products during shipment. Any equipment arriving to the BEP damaged shall be photographed and returned to the Contractor at no cost to the BEP.

3.5 Performance/Delivery Period

All Bench Stock replacement and repair parts shall be delivered 30 days after award. Partial deliveries will not be accepted.

3.6 Place/Location of Performance/Delivery

Deliverables required during the performance of this contract shall be delivered F.O.B Destination.

The parts as required herein shall be delivered through the life of the contract to the following address:

ATTN: TBD

Bureau of Engraving and Printing Washington DC Currency Facility 14th and C Streets SW Washington DC 20228

3.7 Special Requirements

3.7.1 Contracting Officer Representative (COR): The COR will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.2 Warranty After full acceptance of the

Bench Stock replacement and repair parts by the COR

COR PDF, Email, Microsoft Word format

SECTION IV: Government Furnished Property:

4.1 This requirement does not include Government furnished resources or information.

SECTION V: Applicable Documents

5.1 BEP’s Logistics, Invoicing, and Terms & Conditions

SECTION VI: BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

6.1 (a) BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay/.The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP's Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.