Attachment A_SOW.pdf

Attachment A

Overall objective:

The City and County of Denver, hereinafter referred to as the City, desires to solicit proposals relating to the purchase of services to develop and administer the following promotional examinations in 2026:

Fire Department Engineer

Fire Department Captain

Police Department Lieutenant

Fire Department Assistant Chief

The purpose of this examination is to establish a new two (2) year Eligible Registers to replace the current Eligible Register due to expire July 30, 2025. This eligible Register shall provide names of qualified candidates eligible for promotion.

Scope of Work and Technical Requirements Background and Purpose The Denver Civil Service Commission (Commission) is seeking to identify a vendor to assist in the development and administration of a promotional examination for the following ranks:

Fire Department Engineer

Fire Department Captain

Fire Department Assistant Chief

Police Department Lieutenant

By the City and County of Denver's Charter mandate, the Denver Civil Service Commission (the

Commission) is tasked with oversight of all examinations and examination content relating to the classified members of the Denver Police Department and Fire Departments. The Commission has the authority to determine the minimum qualifications, prerequisites, and requirements to establish eligibility for participation in any examination. All examinations shall be impartial and relate only to subject matters which will test the qualifications relevant to the identified promotional rank. No questions in this process shall relate to political or religious opinion affiliations. (Denver Charter

Sections § 9.3.1, 9.38, and 9.39)

The successful contractor firm or individual submitting a proposal shall:

o Have the knowledge and an established background for developing and administrating promotional exams for sworn personnel in public safety, specifically for the ranks listed above.

o At least one (1) member within the firm holds a Doctor of Psychology (Ph.D.) in a field directly related to Industrial/Organizational Psychology. Such an assessment team member will be required to have the lead role in the examination development and outcomes reporting.

o Clearly understand how business is conducted within the Public Safety Department. Must have updated information relating to Denver Fire and Police Departments in all presentations.

Desired Outcomes

These examinations aim to establish new two (2) year eligible registers to replace the current registers that expire in 2026. These eligible registers shall provide names of qualified candidates eligible for promotion to the applicable rank within the Denver Fire and Police Departments.

Department Rank Eligible Register Expiration

Fire Engineer 6/1/2026

Fire Captain 7/9/2026

Fire Assistant Chief 11/9/2026

Police Lieutenant 7/9/2026

Candidate eligibility requirements

To be eligible for the applicable examination, candidates must meet the following requirements:

Promotional

Examination

Fire Engineer

To be eligible for the Engineer's examination candidates must have been duly appointed to the Classified Service rank and grade of Firefighter, 1st

Grade, Denver Fire Department; 2) must have held the rank and grade of

Firefighter, 1st grade for a continuous period of not less than twelve (12) full months before April 1, 2026 (first day of administration of the first examination component); however, any member appointed under an inter-governmental agreement must also have held the rank of Firefighter with the Denver Fire Department for a period of forty-eight (48) months; 3) shall possess a department-issued apparatus driver's license before registering; and 4) must currently be a member of the Classified Service.

(Time served in the appointed rank of Technician does count as time served in the Classified Service rank and grade of Firefighter 1.)

Fire Captain

To be eligible for the Captain's examination candidates must have been duly appointed to the rank of Lieutenant, Denver Fire Department; must have held the rank of Lieutenant for a continuous period of time of not less than one year prior to the date of the administration of the multiple-choice exam. Applicants must also complete any officer development and or training requirement as directed to the Civil Service Commission by the

Denver Fire Department by January 24, 2026, to take the multiple-choice exam.

Fire Assistant Chief

To be eligible for the Assistant Fire Chief's examination candidates must have been duly appointed to the rank of Captain, Denver Fire Department for a continuous period of time of not less than one year prior to the date of the administration of the first day of the assessment center. Applicants must also complete any officer development and or training requirement as directed to the Civil Service Commission by the Denver Fire Department prior to August 30, 2026, to participate in the examination.

Police Lieutenant

To be eligible for the Lieutenant’s examination candidates must have been duly appointed to the rank of Sergeant, Denver Police Department must have held the rank of Sergeant for a continuous period of not less than twelve (12) months before the date of the Disciplinary History

Assessment (tentatively scheduled for April 2026) and must currently be a member of the classified service.

Estimated number of applicants based on previous years

Promotional

Examination

Multiple choice exam

(2024 / 2022)

Assessment Center

(2024 / 2022)

Fire Engineer 34 / 29 28 / 16

Fire Captain 30 / 34 25 / 14

Fire Assistant Chief 21 / 24

Police Lieutenant 65 / 63 44 / 42

Scope of Work The following tasks must be performed by the successful vendor for each promotional exam:

Assessment Development and Administration Requirements

Examination development for this promotional testing consists of four (4) components:

1. Reviewing and/or Revising Job Description,

2. Candidate Orientation,

3. Multiple-choice exam Development and Administration, and

4. Assessment Center Development and Administration

All examination and components shall be conducted in accordance with the Uniform Guidelines on Selection Procedures (1978): 43 FR 38290 et seq. (August 25, 1978); 29 CFR part 1607. All test items and exercise must comply with all State, Federal and City and County of Denver

Charter regulations. The vendor is required to ensure accuracy in this area.

For each examination, the successful vendor shall meet with the Civil Service Staff and the Chief to discuss and learn the Mission and Values, the examination objectives, development of any required reading list(s) for the Multiple-choice Exam, and anticipated Assessment Center exercises.

Reviewing and or Revising Job Description

Review and revise job description must be completed for this classification. The detailed updated job description shall comply with any State or Federal requirements including but not limited to the Americans with Disabilities Act. This process will be initiated by the Commission and approved by the Fire Department administration

Orientation

The successful vendor will conduct two (2) orientation sessions for prospective candidates participating in the assessment center tentatively scheduled (see date in section B.3) Each session shall be a minimum of one (1) hour in length.

The successful vendor is required to provide a draft orientation handout to the Civil Service

Commission a minimum of one month in advance. The draft shall include the disclosure of the

Assessment Center scope and exercises.

Multiple-choice exam Development and Administration

The successful vendor will:

• Meet in person or via video conferencing with Subject Matter Experts a minimum of four

(4) times for the development and validation of the multiple-choice exam.

• Provide a draft of the multiple-choice exam to the Commission for review and comment by three weeks ahead of the multiple-choice exams.

• Provide sufficient copies of scannable answer sheets and final multiple-choice exam booklets for use by the candidates one week ahead of the multiple-choice exams.

• Provide on-site representative to run and facilitate an Angoff Committee, or other standard-setting process for scoring, established in connection with the multiple-choice exam administration on the day of the multiple-choice exams.

• Score the multiple-choice exam and provide the data to the Commission within one week of the exam date. Vendor will include with results up to three (3) recommended cut-off scores for these results.

Assessment Center Development and Administration

The Assessment Center Examination shall be an oral assessment by means of an assessment center testing. The successful proposer is required to provide leadership for test development for assessment center exercises and the administration of assessment center.

The successful vendor is required to utilize a panel of at least three (3) assessors to evaluate each

Assessment Center exercise. The panel is required to be race, ethnic and gender balanced. Each panel shall have at least one assessor with prior experience in an Assessment Center evaluation.

Each panel shall evaluate only one exercise category for all candidates. The consultant must notify the Commission of the race/ethnic/gender of the assessors a minimum of one (1) month prior to the start of the assessment center.

Each assessor must hold a rank equal to or higher than the level of the examination being administered. For example, for a Captain-level examination, assessors must be ranked Captain or above.

The successful vendor will:

• Meet in person or via video conferencing with Subject Matter Experts a minimum of four

(4) times for the development and validation of the assessment center exercises.

• Provide the Commission a draft of all exercises associated with the assessment center three weeks ahead of the assessment center for review by the Commission

• Provide the Commission with sufficient copies of the final versions of the testing material associated with the three (3) Exercises of the assessment Center for use by the candidates one week ahead of the assessment center.

• Provide on-site representative to co-administer the assessment center.

• Conduct assessor training. Training sessions shall include mock sessions for each panel.

Assessor training is scheduled to be conducted on the first day of the assessment center.

• Score the Assessment Center Exercises during the Assessment Center and provide the data to the Civil Service Commission no later than four days after the end of the assessment center.

Scoring and Reporting Requirements

Seniority in service shall automatically account for a portion of points of the total score. The remaining points of the score shall be accounted for by the multiple-choice exam and the assessment center. The total maximum examination score earned shall be no more than 100.00 points. Therefore, the successful vendor is responsible for determining the point break down based.

Below are the different sections for the total score:

Multiple-choice Exam ?? Maximum points

Assessment Center ?? Maximum points

Seniority X Maximum points

Total Points 100 Maximum points

Department Rank Seniority Points

Fire Engineer 6 points

Fire Captain 5 points

Fire Assistant Chief 5 points

Police Lieutenant 5 points

Note: Standard “T” scores are not utilized

Successful vendor will:

• Write Feedback Reports for all candidates who attend the assessment center and submit the reports to the Commission no later than 30 days after the end of the assessment center.

• Provide a Validation Report to the Civil Service Commission no later than 30 days after the end of the assessment center.

Facility, Supplies and Equipment Requirements

The successful vendor is responsible for:

• Paying for Multiple-choice exam facility

• Providing Commission staff with copies of handouts/test material/answer sheets

• Co-Administration of assessment center. Commission will provide staff to assist if necessary.

• Scoring the multiple-choice exam

• Scoring documentation for the multiple-choice exam

• Scoring the assessment center

• Scoring documentation for the assessment center

• Providing converted scores if required and final eligible register data

The Commission is responsible for:

• Providing assessment center facilities

• Providing recording equipment

• Any reasonable requests for general office supplies and equipment (pens, paper, etc.)

Copyright requirements

The Commission requires retention of exclusive full copyright to all material developed for the

Examinations, including but not limited to:

• Revised job description

• Orientation session handouts

• Multiple-choice exam

• Assessment Center exercises

• Validation report

• Feedback reports

• Any materials developed for the purpose of the examination

The successful vendor must adhere to this requirement in the proposal.

Schedule Requirements (Dates Tentative)

Event/Examination FD Engineer FD Captain PD Lieutenant FD Assistant

Chief

Job Posting January 9, 2026 November 10, February 26, 2026 August 12, 2026

Orientation February 18- 19, February 11-12, April 15-16, 2026 September 16-17, Multiple-choice exam

April 1, 2026 April 23, 2026 May 9, 2026 n/a

Assessment Center May 18-22, 2026 June 8-12, 2026 June 22-26, 2026 October 20-24

Payment Requirements

The Commission will provide the successful vendor compensation in two installments, fifty percent (50%) in the first quarter 2026 and the second installment upon acceptable completion of the contract.