ATTACHMENT A - Sources Sought Notice 6.30.26.docx

Sources Sought Notice Sources Sought Notice Sources Sought Notice ILEAD Audio Visual Console Upgrade

RFI: 36C24C26Q0015

**IMPORTANT: Please read this email notice in full BEFORE responding!** The Department of Veterans Affairs, Regional Procurement Office – Central seeks vendors for the purpose of a near-future solicitation for a Wheatstone (Brand Name or Equal) Audio Visual Console Upgrade for the VHA Institute of Learning, Education, and Development (ILEAD) Office.

The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in, and capable of, providing the supplies and services required. Please review the information contained herein and identify whether your company has the capability and interest to provide the supplies/services as described. Please see section titled “SUBMITTAL OF RFI RESPONSE” below for what information to include in your company’s response.

Scope of Work

See Attachment A: Draft Performance Work Statement (PWS).

Submittal of RFI Response If you believe you are capable of providing the required supplies, please provide a complete response no later than Wednesday July 8, 2026, at 10:00 AM (Eastern). A complete response satisfies the information requested below. All correspondence regarding this requirement shall reference the RFI number, 36C24C26Q0015 and project title, iLEAD Audio Visual Console Upgrade, in the subject line of the email. No phone calls will be accepted. Responses should be emailed to Aimee Maxel (CS) at aimee.maxel@va.gov and Kristy Svendsen (CO) kristy.svendsen@va.gov.

The Government requests respondents provide the following information:

· Company Information: Name, Address, Point of Contact, GSA/MAS/SEWP Contract Number (if applicable), and SAM UEI Number.

· Company’s Business Size and Status: Please provide your socio-economic size status, the number of years in business, affiliate information (parent company, potential teaming partners), and number of employees.

· Capabilities: The submittal shall provide the information necessary for the Government to determine the vendor is capable of providing the required supplies and/or services.

· Past Experience: Provide the following information on a maximum of three (3) similar projects completed within the last three (3) years for which the respondent was a prime contractor or subcontractor. Limit responses to no more than 20 pages in length, single spaced, 12-point font.

· Name, address, and dollar value of each project.

· Prime Contract Type (Firm Fixed Price, Time and Materials, etc.)

· Point of Contact information (name, phone, email) of the owner for each project.

· A brief description of each project (no more than a few paragraphs) and why it is relevant to this requirement, including difficulties and successes.

· Your company’s role and services provided for each project.

· Completed VA Acquisition Regulation (VAAR) 852.219-76 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products. See Attachment D - Certificate for Completion.

Set-Aside Complete responses to this notice will assist the VA in determining any potential small business set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the “rule of two” (Public Law 109-461, Section 8127 Veterans Benefit Act) criteria is not met, a specific set-aside category may not be decided by the Contracting Officer.

Product Description Document Comments The Government welcomes any comments or questions on the DRAFT PWS (Attachment B) associated with this requirement. Please provide clear comments or questions and provide the page and section reference for each comment or question.

NAICS Code 238210– Electrical Contractors and Other Wiring installation Contractors (Size standard: $19 million). If you believe a different NAICS code is a better fit for this requirement, please provide this information.

Gray Market and Counterfeit Items Per VHA specific requirements set forth in VAAR 812.301(f). No remanufacturers or gray market items are acceptable.

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

To assist the VA in determining any potential set-aside, we are requiring vendors to provide the authorized dealer/distributor letter in response to this Request for Information (RFI). Any future solicitation will include the requirement for vendors to provide authorized dealer verification for all items of equipment. To satisfy this requirement, the vendor shall provide the original documentation from the manufacturer stating they are an authorized dealer/distributor for the items being procured. This letter shall be recent, on the manufacturers’ official letter head or from an official manufacturer’s email and guarantees the products are safe, are not counterfeit or adulterated devices, have maintained adequate storage conditions, and that:

All product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or Guarantees that the OEM gives authorization to the vendor to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment.

Limitations on Subcontracting and the Non-Manufacturer Rule (NMR)

The requirement that a non-manufacturer supply the product of a small business concern is referred to as the Non-Manufacturer Rule (NMR) [13 C.F.R. § 121.406]. To qualify as a small business concern for a small business set-aside, an offeror must either manufacture the item in accordance with the Limitations on Subcontracting (see RFO section 52.219-33 and 13 C.F.R. § 125.6) or supply the product of a small business made in the United States.

Buy American Act

In accordance with RFO 25.101, the Buy American Statute restricts the purchase of supplies that are not domestic end products. The exception at RFO 25.103(b) – Nonavailability states the “The Buy American statute does not apply with respect to articles, materials, or supplies if articles, materials, or supplies of the class or kind to be acquired, either as end items or components, are not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality. Any solicitation will include FAR 52.225-1, Buy American-Supplies and 52.225-2 Buy American Certificate.

Disclaimer This notice is for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per RFO 15.101 (c)(2), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offer will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

See Attachment A: Sources Sought Notice See Attachment B: PWS - Audio Console Upgrade -BNOE June 25_DRAFT See Attachment C: VA Existing Audio Console CAD Drawing Redacted See Attachment D: VAAR 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies.

End of Document