Attachment A - Rubber Outsoles 2012.pdf

ATTACHMENT A

Rubber Outsoles

CONTRACT SCOPE/OVERVIEW: This Contract will cover the supply of Rubber outsoles to Pennsylvania Correctional Industries (PCI).

TERM OF CONTRACT: The Contract shall commence on the Effective Date no earlier than October 1, 2012 and expire on September 30, 2014.

METHOD OF AWARD: Award will be made by line item to the lowest responsible and responsive bidder.

ESTIMATED QUANTITIES: Quantities provided are estimates only. Actual usage may vary.

QUALITY CONFORMANCE: Awarded suppliers are required to provide materials in conformance with the specifications listed herein. If during the term of the contract, material provided by the awarded supplier fails to meet the specifications, PCI reserves the right to obtain the contract materials from an alternate source. Should it be necessary to do so, the awarded contractor may be held liable for any incremental material costs in excess of the contract price.

PCI reserves the right to return or refuse delivery of any materials with obvious defects or material that is outside of specification. If payment for such defective material has already been made, the contractor will be required to reimburse Correctional Industries the total amount paid for the unused material.

SAMPLING AND TESTING: PCI reserves the right to take samples of any and all deliveries and to perform independent laboratory analyses to confirm conformance to specifications at any time. Should additional testing be necessary to address quality problems or contract disputes, this testing shall be done by a mutually agreed upon federally certified testing laboratory at the Qualified Supplier’s expense.

EMERGENCIES: For emergency orders, the minimum will be 500 lbs. In cases of emergency, material will be called for in reasonable lots and normal delivery times.

However, there may be an emergency during the life of the contract and it is necessary to have practically overnight deliveries. For emergency orders, awarded suppliers are permitted to charge for additional freight needed to ensure overnight delivery. The supplier is to prepay freight charges and add the charges to the invoice.

MINIMUM ORDER: Normal deliveries F.O.B. Destination - $3000.00 or 5000 pounds, whichever is greater.

MATERIAL SPECIFICATIONS: Rubber used for Outsoles

PRE-MIXED RUBBER COMPOUND SPECIFICATIONS

Rubber SBR-1507 POLY SOLID SYNTHETIC -WELCO 781 pre mix sheet size 19" x 41" , 11 iron.

Do not add sulphur.

Rubber Specs: (781 - Penn) Chemical Description:

Nitrile Rubber, BJLT - M - 50 (5.00 parts, 2.15 wgt/Lbs, 975.22 wgt/grams)

Synthetic Rubber,k SBR-1507 (95.00 parts, 40.85 wgt/lbs,

18529.25 wgt/grams)

Black Masterbatch, #1848 (10.00 parts, 4.30 wgt/lbs, 1950.45 wgt/grams)

HI SIL - 210 (32.00 parts, 13.76 wgt/lbs 6,241.43 wgt/grams) Steric Acid (1.00 parts, 0.43 wgt/lbs, 195.04 wgt/grams) Zinc Oxide (1.00 parts, 0.43 wgt/lbs, 195.04 wgt/grams) Sunproof Extra (1.00 parts, 0.43 wgt/lbs. 195.04 wgt/grams) Algerite Resin D.T.M.Q. (1.00 parts, 0.43 wgt/lbs, 195.04 wgt/grams) Captax MBT (0.50 parts, 0.22 wgt/lbs, 97.52 wgt/grams) Altax MBTS (0.75 parts, 0.32 wgt/lbs, 146.28 wgt/grams) T.M.T.D Accelerator (0.50 parts, 0.22 wgt/lbs, 97.52 wgt/grams.)

Carbowax #3350 (1.50 parts, 0.65 wgt/lbs, 292.57 wgt/grams) D.P.G. (0.50 parts, 0.22 wgt/lbs 97.52 wgt/grams.)

Total Pounds 64.41

Cure Package:

Rubbermaker's Sulphur (2.00 parts, 0.86 wgt/lbs, 390.09 wgt/grams)

Tests: Results:

1.08 Hardness BA 65 +/-5

Abrasion Index Minimum 90 Volume Swell(ASTM #3 oil). Not to exceed 30% Sp.gr. 1.12 +/-.03 Bond Test Minimum 12 lb

Batch Wgt/Batch Parts = Batch Factor 65.5/151.75 = .430 (Ex. 5.0 x .430 = 2.15 lbs)

DO NOT ADD SULPHER

DELIVERIES: Delivery shall be made F.O.B. Destination, Department of Corrections, Correctional Industries, Graterford, Pennsylvania 19426 ONLY. Bid prices include all transportation, delivery, and handling charges. Delivery shall be made within normal delivery lead times as indicated below after receipt of the purchase order, unless otherwise agreed to, in writing, between the Department of Corrections and the Contractor. Freight Carriers Only Going Inside the Prison (does not apply to UPS, DHL, or FED EX).

All materials ordered from this contract shall be delivered within a reasonable timeframe not to exceed sixty (60) calendar days, unless otherwise agreed to in writing between Correctional Industries and the supplier. Deliveries shall be made to:

Correctional Industries SCI Graterford 8:00 AM – 2:30 PM Off Route 29 Maximum Truck Height: NA Graterford, PA 19426 Maximum Overall Length: NA Contact: Gerald Arasin or Cass Malys Phone: 610-489-4151; Extension 2310 or 2289

Awarded suppliers are required to notify the PCI Shop one (1) day prior to delivery with the name of the freight carrier. Driver’s wearing shorts will not be permitted inside the prison. Please be certain that only P.C.I. deliverable items are on the truck. Trucks must be empty when leaving the institution or it will sit until the next count.

All drivers for the awarded suppliers or their subcontractors, who utilize regular delivery transportation, are required to submit clearance checks through the original awarded supplier, regardless of whether the delivery is inside or outside the fence.

PRICE ADJUSTMENT: During the term of this contract, prices will be adjusted based on the cumulative change to the US Department of Labor, Bureau of Labor Statistics Producer Price Index (PPI), WPU071301, Rubber and Plastic Products, by comparing the current PPI value to an established base value. The established base value for this contract shall be the yet to be determined actual value for July 2012.

Pricing will be adjusted up or down on April 1, 2013 and every 6 months thereafter for the duration of the contract, including any exercised renewals options. A price adjustment multiplier will be determined by dividing the most current preliminary or actual PPI value available at the time of the adjustment by the established base. The adjusted price shall be the original bid price times the multiplier.

GENERAL: It is understood that the foregoing specifications cover minimum requirements only and if the Rubber Insoles having additional good features are furnished at no extra cost, they will be accepted. All details as to materials, measurements of manufacture not specifically stated herein, shall conform to accepted standards covering the manufacture of this grade rubber.

INQUIRIES: Direct all questions concerning this contract to the appropriate buyer named here:

Terry Rohrer 555 Walnut Street 6th Floor Forum Place Building Harrisburg, PA 17101-1914 717-787-5180 TRohrer@pa.gov