Attachment A RFQ OR Paging System 02.pdf

RFQ 36C24523Q0565 – Attachment 1

The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide an upgrade to an existing OR Paging System for the VAMHCS - 10 N Greene Street, Baltimore, MD 21201.

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

34.00 EA __________________ __________________

Zenitel 1008415000 Wall Mounted Intercom Station IP-CROR

LOCAL STOCK NUMBER: 1008415000

34.00 EA __________________ __________________

Zenitel 1008098700 Flush Mount Back Box

LOCAL STOCK NUMBER: 1008098700

1.00 EA __________________ __________________

Avitecture, Inc. Misc Installation Materials, etc

LOCAL STOCK NUMBER: MISC

1.00 EA __________________ __________________

PROJECT LABOR, INSTALLATION LABOR, SHIPPING AND HANDLING

GRAND TOTAL __________________

Statement of Work

Operating Room / Anesthesia Areas Overhead Paging System

TABLE OF CONTENTS

Section 1. System Capabilities and Functionality

Section 2. Services and Action Items Provided by Veteran’s Affairs Hospital Baltimore Section 3.

Services and Action Items Provided by Contractor

Statement of Work Acceptance Page

Installation Schedule and Payment Page Bill of

Materials

Standard Terms & Conditions

Zenitel Intercom Station IP-CROR Specification

Section 1. System Capabilities and Functionality

Veteran’s Affairs Hospital Baltimore is asking for a proposal to install a new IP based intercom system for their Operating Room Suite located in Baltimore, MD. This Scope of Work is as follows:

1. Overview

The Operating Room Suite will be equipped with 2-way intercom stations throughout. This includes (34) stations. The exact locations of these stations in each room will be determined with the client. The Zenitel IP-CROR specification sheet is included at the end of this scope of work. Rooms that are scheduled to receive an intercom station are listed below.

1.1. The (34) paging stations are “clean room” approved stations which will be flush mounted in the wall. A single CAT6 cable will need to be pulled to each location. Data closets are within 150 typical, and none are over the 100m threshold.

1.2. This system will allow one to one 2-way calling or one to all calling.

1.3. All network cabling will be routed to the service bay in Quad D. The contractor will route the cabling through the walls and ceiling (or interstitial space if necessary) to the Service Bay.

1.4. The hospital’s IT staff (IRM) will provide (34) patch positions with ties to active network ports.

Contractor will provide IRM with all network requirement details. This patch panel can be co- located with the paging system patch panel already in place. The contractor will patch the cables down to the patch panel (well labeled) and IT staff will activate each port and configure.

Room # Purpose Staff

5D100 Gen. OR9

5D101 Gen. OR8

5D103 Gen OR7

5D104 Gen. OR

5C166 On Call

5D116 HAC

5C164e Male Lockers

5C164d Shower/Lavatory

5D108 Anesthesia

5D105 Ortho

5C164 Lounge

5C164a Showers/Lavatory

5D114 H.N. Off.

5D113 OR Nurse

5D112 Anesthesia Office

5D110 Ambulatory OR

5D109 Ambulatory OR

5D107 Anesthesia Work Room

5D118 Preop. Corridor

5D119 O.R. Supervisor’s Office

5D120 Program Asst

5D121 CYSTO 1

5D123 CYSTO 2

5A-126 Shared Physician Office

5A-129 Shared Physician Office

5A 130 Physician Office

5A 131 Physician Office

5A 203 Physician Office

5A 205 Director's Office

5A 206 Anesthesia Team Room

5A 219 Chief CRNA Office

5A 220 Physician's Office

5A 221 Conference Room

SICU Nurse Station

Section 2. Services or Action Items Provided by Client

2. The VA shall:

2.1. Thirty-five PoE network connections must be provided in the 5D Service Bay. All intercom station will terminate here. (On the Intercom Patch Panels)

2.2. The network switch(es) will be provided PoE compliant and rack mountable (19”).

2.3. The VA will provide and install the PoE Switches for the project.

2.4. Provide any painting or patching of walls, ceiling tile finishing work, and other related work around the intercom plates or other penetration needed to run cabling.

2.5. Provide uninterrupted access to all rooms necessary for installation of the audiovisual system, this work would be most beneficial and easier to complete after 4:30pm and prior to 0600, with necessary escorts, for the duration of the installation. Installation during business hours would be a lot of waiting for the OR to finish cases and clean up for the next one. This includes any documentation required by the Client’s Security Department to allow the contractor and subcontractors to bring in the tools, test equipment and laptops necessary to install and complete the installation.

2.6. All Infection Control Practices will be adhered to by the VA Industrial Hygienist.

2.7. Provide directions for motor vehicle access, parking of work vehicles and clear and easy access to the loading docks.

2.8. Provide a clear delivery path through the building including access to service elevators and corridors.

2.9. Provide Contacts on-site authorized to sign for receipts of equipment and assign secure storage for equipment and tools.

2.10. Ensure that no other activity is scheduled for the rooms involved in the audiovisual installation. This is especially critical during final testing and set up.

2.11. Client shall sign the substantial completion and final completion forms.

Section 3. Services or Action Items Provided by the Contractor

3. Contractor shall:

3.1. Assign a dedicated project manager to coordinate site scheduling with the Client’s point of contact or general contractor to assure logical installation flow progression.

3.2. Plan installation crew scheduling.

3.3. Order and stage intercom equipment.

3.4. Pre-wire site.

3.5. Install wall stations.

3.6. Configure wall stations.

3.7. Obtain signed Substantial Completion Acceptance Form from Owner or Owner’s Agent.

3.8. Obtain signed Final Completion Acceptance Form from Owner or Owner’s Agent.

3.9. Provide (2) hours of audiovisual system training.

3.10. Provide one (1) electronic copy of As-Built drawings

3.11. Provide one (1) electronic copy of manufacturer’s manuals.

3.12. Provide a one-year warranty on the audiovisual equipment and labor from the date of Substantial Completion.

3.21.1 Client furnished equipment is not covered under this warranty.

3.21.2 Covers all parts and labor needed for equipment breakdown, excluding lamps, filters and image retained optical surfaces and assemblies.