Attachment A PWS - Off-site Parking Spaces.docx

Attachment A

Performance Work Statement (PWS): Temporary Parking Spaces

1. GENERAL INFORMATION

Requirement Description:

The VA Pittsburgh Healthcare System (VAPHS) is seeking a qualified contractor to provide all necessary resources required to provide 200 parking spaces located within a 2 miles radius of the VA Pittsburgh Healthcare System located at 4100 Allequippa Street, Pittsburgh, PA 15219.

Type of Contract:

The Government intends to award a single Firm-Fixed Price contract.

Period of Performance (POP):

The period of performance is for one year with two, one-year option periods.

2. GOVERNMENT RESPONSIBILITIES

2.1. Contract Administration/Performance Monitoring: After award of contract, all inquiries and correspondence relative to the administration of the contract shall be addressed to: Contracting Officer (CO), Maureen Jordan/215-823-5800 x206855/ Maureen.Jordan@va.gov.

2.2. CO Responsibilities: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue any modification to include (but not limited to) terms affecting price, quantity or quality of performance of this contract.

2.3. In the event that contracted services do not meet quality and/or safety expectations, the best remedy will be implemented, to include but not limited to a targeted and time limited performance improvement plan; increased monitoring of the contracted services; consultation or training for Contractor personnel to be provided by the VA; replacement of the contract personnel and/or renegotiation of the contract terms or termination of the contract.

2.4. COR and/or designee Responsibilities: The name of the COR and designee for this contract will be provided after contract award. Where the PWS is written COR, this includes designee as well.

2.5. The COR shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of Contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. The COR will be responsible for monitoring the Contractor’s performance to ensure all specifications and requirements are fulfilled.

2.6. The COR will maintain a record-keeping system of services. The COR will review this data monthly when invoices are received and certify all invoices for payment by comparing the patient and daily rate and number of days are documented on the VA record-keeping system and those on the invoices. Any evidence of the Contractor's non-compliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer.

3. SERVICES TO BE PROVIDED

3.1. SCOPE:

The Contractor shall provide parking spaces for 200 vehicles within 2-miles of the VA Pittsburgh Healthcare System (VAPHS). VAPHS is located at 4100 Allequippa Street, Pittsburgh, PA 15219. Pittsburgh would prefer parking spaces be located together. Satellite parking facility to be equipped with site lighting meeting standards set by the Illuminating Engineering Society of North America (IESNA). Outdoor parking locations and pedestrian walkways to be kept free of snow and debris. Lot owner must exercise reasonable care in safeguarding all vehicles.

3.2. HOURS OF OPERATION:

Parking is required and shall be available Monday through Friday between the hours of 5:00am and 5:30pm, excluding Federal Holidays.

Federal Holidays:

The Contractor shall not provide service on the following federal holidays:

New Year’s Day Martin Luther King Jr. Birthday Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

3.3. COMPLIANCE, PERMITS, CERTIFICATIONS, & INSURANCE:

Through-out the duration of this service the contractor shall be in compliance with the Performance Work Statement and all applicable federal, state, and local laws. The contractor shall be responsible for determining the latest applicable editions of all relevant federal, state and local regulations.

The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and insurance to comply with any applicable federal and municipal laws, codes, and regulations in connection with the performance of this service.

The contractor shall furnish the Contracting Officer (CO) with their Certificate of Insurance, containing an endorsement to the effect that cancellation or any material change in the policies which adversely affect the interest of the Government, shall not be effective unless a thirty (30) day written notice of cancellation or change is furnished to the Contracting Officer’s Representative (COR). The term “will endeavor” is not acceptable as issued by an insurance carrier.

3.4. OTHER CONSIDERATIONS:

3.4.1. WEATHER:

The contractor shall immediately notify the COR, if conditions exists (i.e. inclement weather) that may render the parking lot unsafe to operate. However, this act of notification does not, of itself, provide authorization to discontinue services. The contractor shall receive a response from the COR within one (1) hour of notification as to whether to discontinue service.

The contractor shall monitor the Office of Personnel Management’s (OPM) official website for government closures.

3.4.2. FUTURE DELAYS:

If the contractor foresees they will not be able to provide service on a given day, they will provide advance (as soon as applicable) written explanation of why and provide it to the COR; this documentation must be signed by the contractor’s designated responsible POC. The COR, upon conference with the CO, will determine if service from another source is required. If this occurs, the COR will immediately notify the contractor, once a decision is rendered.

The Government will issue a Bill of Collections for any costs obtained, if service is required from another source. Failure to pay as charged, within the timeframe specified in the Bill of Collections, may result in deduction of costs from the next month’s invoice.

3.4.3. INVOICING:

Payment to the Contractor shall be made monthly, in arrears, upon receipt of a properly prepared invoice. Payment for services will be at the rates specified in the Schedule of Supplies/Services. All monthly invoices from the contractor will be electronically submitted to the following through the Tungsten Network within 30 days of the end of each month’s services.

The information page for the Financial Service Center of the Department of Veterans Affairs that includes information regarding electronic invoice submission can be referenced at:

http://www.fsc.va.gov/einvoice.asp

NOTE: Invoices for payment may be rejected if all information required by FAR Clause 52.212-4(g) is not included. Invoices without the required information will be returned. All invoices must be submitted within 10 days following the month of service.

All invoices must include:

Name and Address of Contractor Invoice Date and Invoice Number Purchase Order number CLIN which includes the month and fixed rate Date(s) of Service Total Amount of Invoice

Invoices must be approved by the Contracting Officer’s Representative prior to payment release.

Failure to comply with all terms and conditions of this contract shall result in invoices/claims submitted for reimbursement during that period to be considered incomplete. Interest penalties imposed under the Prompt Payment Act shall not apply to incomplete invoices or invoices received after the established invoice due date.

Contractor will identify and assign personnel to be the liaison for billing purposes.

The Department of Veterans Affairs Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR Part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor shall be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Tungsten direct vendor support number is 877-489-6135 for VA contracts.

3.4.4. Wage Determination 2015-4235, Revision #13, dated 5/11/2020 applies. All applicable mandatory minimums shall be met. Below is the link to the WD:

https://beta.sam.gov/search?index=wd&is_active=true&date_filter_index=0&date_rad_selection=date&wdType=sca&state=PA&county=14560&is_wd_even=false&is_standard=true&prevP=prevPerfNo&page=1

4. VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY GENERAL:

4.1. The Information Technology security requirements for Certification and Accreditation (authorization) requirements do not apply, and a Security Accreditation Package is not required. The Contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. A Contractor Security Control Assessment (CSCA) is also not required.

5. SPECIAL CONTRACT REQUIREMENTS:

5.1. Reports/Deliverables: The Contractor shall be responsible for complying with all contract requirements regarding the appropriate reporting formats, instructions, submission timetables, and technical assistance as required.

5.2. The following are brief descriptions of required documents that must be submitted by Contractor: upon award; weekly; monthly; quarterly’; annually, etc. identified throughout the PWS and is provided here as a guide for Contractor convenience. If an item is within the PWS and not listed here, the Contractor remains responsible for the delivery of the item.

Task 3.3, Copies of any and all current occupancy permits or licenses.

6. SERVICE DELIVERY SUMMARY:

The Services Delivery Summary (SDS) represents the most important contract objective that, when met, will ensure contract performance is satisfactory. Although not all PWS requirements are listed in the SDS, the contractor is expected to fully comply with all requirements in the PWS.

Performance Objective

Standard Performance Threshold

Method of Surveillance

Task 3.3. Current occupancy permits and/or licenses

Task 3.4.2. Contractor shall notify COR of future delay to park in lot.

7. KICK-OFF MEETING:

The CO will coordinate and facilitate a kick-off meeting with the contractor and COR/designee within one week of contract award via conference call.

8. CONTRACTOR POINT OF CONTACT (POC) INFORMATION:

The contractor shall appoint an individual with the authority to resolve contractual issues related to this requirement. The contractor’s POC name, phone number, and email shall be submitted with the contractor’s quote. This individual shall be available during normal business hours, 8:00 am – 5:00 pm, Monday through Friday.

Contractor POC Name: _______________________________

Phone Number: __________________________________

Email Address: _____________________________________