Attachment A - PWS.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

MIARNG Fire Truck Vehicle Maintenance Services – Inspections

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Fire Truck Vehicle Maintenance Services, as defined in this PWS.

1.2 Background: Contractor shall provide annual services as outlined in NFPA 1910 for MIARNG Fire Trucks. The purpose of services to be performed is to return the vehicles to manufacturer standard.

1.3 Period of Performance (PoP): The Period of Performance shall be six months.

1.4 General Information:

1.4.1 Place and Performance of Services: Service will be completed at the contractor’s facility, Monday through Friday, except on recognized US holidays. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1 Telework: Reserved

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

W91JB26QA081 ATTACHMENT A

Total Pages: 10

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays:

1.4.2.1 New Year’s Day: January 1

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19

1.4.2.6 Independence Day: July 4

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors requiring Common Access Card (CAC): Reserved

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: Reserved

1.4.5.1.2 RAPIDS: Reserved

1.4.5.1.3 CAC: Reserved

1.4.5.1.4 Return issued CAC: Reserved

1.4.5.1.5.1 Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1.6 Reserved

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: Reserved.

1.4.5.4 iWATCH Training: Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.6.1 Reserved

1.4.5.6.2 Reserved

1.4.5.6.3 Reserved

1.4.5.6.4 Reserved

1.4.5.6.5 Reserved

1.4.5.11 OPSEC Training: Reserved

1.4.5.12 OPSEC SOP/Plan: Reserved

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall include procedures covering key control in the QCP.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.7 Special Qualifications: Reserved.

1.4.8 Reserved.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights: Reserved.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: Reserved.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NFPA National Fire Protection Association NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: Reserved.

3.3 Equipment: Reserved.

3.4 Services: Reserved.

3.5 Utilities: Reserved

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: Reserved.

4.3 Contractor Security Clearance: Reserved.

5.0 Requirements: Requirements are applicable to all MIARNG fire trucks to include future procurements serviced. The current fleet is listed on Technical Exhibit 3.

5.1 The contractor shall complete repairs once quotes are approved by the COR. It is the expectation of the Michigan Army National Guard that any work performed on these vehicles will return the vehicle to the original manufacturer standards.

5.1.1 The cost of transportation of the fire trucks from the government facility to and from the vendor locations shall be borne by the vendor.

5.2 Documentation of services and repairs completed shall be submitted to the COR NLT 2 business days after job completion.

5.3 The contractor shall complete installation of new component of end item upgrades as directed by manufacturer.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Date of Publication

Mandatory or Advisory Website

Federal Acquisition Regulation M https://www.acquisition.gov

Defense Federal Acquisition Regulation Supplement

M https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) A https://www.defensetravel.dod.mil/site/tr av elreg.cfm

NFPA 1910 2024 M https://www.nfpa.org/codes-and-standards/nfpa-1910-standard-development/1910

TM 5-4210-231-14&P 09/16/1987 A https://armypubs.army.mil/ProductMap s/PubForm/Details.aspx?PUB_ID=625

TM 5-4210-219-10 06/16/1984 A https://armypubs.army.mil/ProductMap s/PubForm/Details.aspx?PUB_ID=596

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 441

Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

DA Form 3665 Annual Commercial Design Motor

Vehicle Requirements Review

Jan 2000 https://armypubs.army.mil/

DA From 5380 Fire Apparatus Test Record

Jan 2009 https://armypubs.army.mil/

TECHNICAL EXHIBIT 1

https://www.acquisition.gov/ https://www.acquisition.gov/dfars https://www.defensetravel.dod.mil/site/trav https://www.defensetravel.dod.mil/site/trav http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://armypubs.army.mil/ https://armypubs.army.mil/

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1 Inspections

The contractor shall complete inspections, pump testing, and provide copies to the

COR.

Vendor fails to submit inspection report within

48 hours, four times within a FY.

Periodic inspection and receipt of inspection copies / COR

5.1.1 Services and

Repairs quotes

The contractor shall provide price quotes for all required repairs and services.

Vendor fails to submit price quotes within 48 hours of inspection, four times within a FY.

Periodic inspection and receipt of price quotes / COR

5.1.1 Services and

Repairs

The contractor shall provide documentation of services and repairs completed.

Vendor fails to submit repair documentation within 48 hours, four times within a FY.

Periodic inspection and receipt of job completion documentation / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency umber of Copies

Medium/Format Submit To

1.4.1 Quality Control Plan

Provide QCP NLT 10 days after contract award

1 Electronic Submission

COR

1.4.5.6 AT Level 1 Awareness

Training Certificates

Shall Complete within 30 calendar days after employee starts duties as contractor

1 Electronic Submission

COR

5.1 Inspection Reports

2 business days after inspection

1 Electronic Submission

COR

5.1.1 Service and Repair

Quotes

2 business days after inspection

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Equipment Listing

UIC Location Year Manufactured by Vehicle Description Qty

WVRQAA Alpena 2010 OSHKOSH TRUCK: TACTICAL FIREFIGHTING 8X8HVY EXP MOV 1

WVRQAA Alpena 2010 OSHKOSH M1158 TRUCK: HEMTT BASED WATER TENDER 1

WX7QAA Alpena 2010 OSHKOSH TRUCK: TACTICAL FIREFIGHTING 8X8HVY EXP MOV 1

WX7QAA Alpena 2010 OSHKOSH M1158 TRUCK: HEMTT BASED WATER TENDER 1

W7Q4AA Grayling 2010 PIERCE TRUCK FIRE FIGHTING: BRUSH/PUMPER 1200 GAL TANK 6X6 250-500 GPM 1

W7Q4AA Grayling 2020 KME TRUCK FIRE FIGHTING: PUMPER/TENDER 3000 GAL TANK 6X4 1250 GPM 1

W7Q4AA Grayling 2020 PIERCE TRUCK FIRE FIGHTING, 6X6 DEDMIN 1500 GAL T 1

W7Q4AA Grayling 2020 PIERCE TRUCK FIRE FIGHTING, 6X6 DEDMIN 1500 GAL T 1

W7Q4AA Grayling 2022 Rosenbauer TRUCK FIRE FIGHTING: RESCUE 4X4 1 W56LTC Fort Custer 2020 INTERNATIONAL/ROSENBAUER TRUCK FIRE FIGHTING: BRUSH/PUMPER 300 GAL TANK 6X4 250 GPM 1 W56LTC Fort Custer 2020 INTERNATIONAL/ROSENBAUER TRUCK FIRE FIGHTING: BRUSH/PUMPER 300 GAL TANK 6X4 250 GPM 1 W56LTC Fort Custer 2021 PIERCE/INTERNATIONAL TRUCK FIRE FIGHTING: PUMPER/TENDER 3000 GAL TANK 6X4 1250 GPM 1 W56LTC Fort Custer 2021 INTERNATIONAL/ROSENBAUER TRUCK FIRE FIGHTING: BRUSH/PUMPER 500 GAL TANK 6X4 500 GPM 1