Attachment A - PWS.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

FIELD SANITATION EQUIPMENT AND SERVICES SUPPORT

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform provide portable toilet and handwashing stations and upkeep/maintenance services as defined in this PWS.

1.2 Background: training exercises that take place in Michigan other than at an armory require portable toilet and handwashing station facilities in several locations to accommodate the Service Members participating in the exercises.

1.3 Period of Performance (PoP): The Period of Performance shall be five years maximum ceiling or until the ceiling dollar limit is reached. The BPA Task Order will specify the dates of the performance which will vary in quantity of equipment, vary in the number of days and the place of performance.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0001-2400 on Monday through Sunday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Telework is not authorized. The nature of the services requires the contractor employees to be present physically at the location to conduct the cleaning services. This type of service may not be probable at vendors location.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

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Total Pages: 13

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicle passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Contractor Travel: Reserved

1.4.13 Data Rights: Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security

BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Reserved

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: Reserved

4.3 Contractor Security Clearance: Reserved

5.0 Requirements: The contractor shall:

5.1 Delivery and Placement: The contractor shall provide the rental and maintenance of non-handicap ADA compliant portable toilets, and fresh-water hand washing. The contractor may use a variety of hand washing station capacities and/or variations. A handwashing station is defined as being able to provide one (1) sink per user. Units providing multiple sink stations are counted as the quantity of stations provided for use at one time (Example. One unit that encompasses two sinks is considered two handwashing stations). Specifications and Description of units shall be provided with potential contractor’s proposal.

5.1.1 The equipment shall be set in the designated location no later than one day before the scheduled use and no earlier than 5 business days prior to the scheduled first day of use.

5.1.2 All portable toilets and hand wash stations shall be in place, in multiple 6 – 10-digit grid coordinate locations specified by the Government. There may be a requirement by the government during the period of performance for the addition of portable toilet and/or hand-washing station units, an increase in services for portable toilets and/or hand washing stations, and the movement of portable toilets and/or handwashing stations. The toilet and washing station placement will be determined at the time of the Task Order.

5.1.3 The contractor shall submit a report to the COR indicating that all equipment has been set in the designated location on the required date. This report will be submitted no later than 1800, once per 48-hour period that requires the emplacement of equipment. On days that equipment does not need to be placed, the report is not required. Reports will be sent via email to the Contract Officer’s Representative (COR).

5.2 Equipment Servicing:

5.2.1 Non-Handicap Toilets: Units shall be clean, in good condition, and without defects at time of delivery. The contractor shall furnish all supplies. All units shall include toilet paper and hand sanitizer.

5.2.2 Hand Wash Stations: Units shall be clean, in good condition, and without defects at time of delivery. The contractor shall furnish all supplies. All units shall include soap dispensers, dual, roll-type towel dispensers, and wastebaskets.

5.2.3 On Site Services: Provide Equipment Services of all units daily to be determined at the time of the Task Order. The contractor shall: pump, clean, resupply, and maintain toilet units as needed through the period of performance. Resupply and maintain all hand wash stations as needed throughout the period of performance. The contractor shall replace, within 8 hours, any unit, toilet, or hand wash, that is unserviceable and/or undesirable according to the agreed upon schedule for replacements.

5.2.4 A report shall be provided to the COR indicating that all equipment has been serviced daily. This report will be submitted no later than 1800, once per 48-hour period that requires the servicing of equipment. On days that equipment does not need to be serviced, the report is not required. Reports will be sent via email to the COR. See Technical Exhibit 3 for the report template.

5.2.5 The Contractor shall allow the Government to affix a removable sign to the equipment.

5.2.6 Toilet Waste: Disposal of toilet waste is the sole responsibility of the contractor.

5.3 Timely Removal of Equipment:

5.3.1 The equipment shall be removed within 5 business days after the last day of scheduled use.

5.3.2 The contractor shall submit a report to the COR indicating that all equipment has been removed from designated locations within the allowed timeframe. This report will be submitted no later than 1800, once per 24-hour period that requires the removal of equipment. On days that equipment does not need to be removed, the report is not required. Reports will be sent via email to the COR. See Technical Exhibit 3 for the report template.

5.4 Provide Additional Equipment, Movement of Equipment, or Servicing Upon Request:

5.4.1 The Government reserves the right to have units added, moved, or services increased, by the contractor, within the pre-agreed upon quantities and durations at the time of the Task Order.

5.4.2 Overage Options:

5.4.3 Additions to Equipment and Services: Contractor shall hold in reserve the capability to provide a five (5) unit increase in Portable Toilet equipment and services and a two (2) unit increase in hand washing stations with servicing to be employed within a 24-hour period from the time of notice for up to an eight (8) day period.

5.4.4 Additions to Services: Contractor shall be prepared to provide a one-time additional cleaning services for up to eight (8) portable toilet units and/or three (3) hand washing stations to be employed within a 24-hour period from the time of notice. The quantities may be split but the total amount requested throughout the period of performance shall not exceed the specified quantities.

5.4.5 Movement of Equipment: Contractor shall be prepared to move (relocate) up to ten (10) portable toilets and/or three (3) hand washing stations to be employed within a 24-hour period from the time of notice. The quantities may be split but the total amount requested throughout the period of performance shall not exceed the specified quantities.

5.4.6 The Contractor shall provide a report to the COR indicating the scale of services when increased services or equipment movement or quantity adjustments have been completed. The contractor shall submit this report within 24 hours of the services being complete. See Technical Exhibit 3 for the report format. The contractor shall also attempt to give a verbal confirmation of completed services within 12 hours of services being completed. If the COR cannot be reached, the contractor shall leave a voicemail with the following information: full name, time of call, summary of services being reported, and reference to the emailed report to follow.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Advisory https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement Advisory http://www.acq.osd.mil/dpap/dars/dfarspgi/ current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) Advisory https://www.defensetravel.dod.mil/site/trav elreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020)

Advisory http://www.esd.whs.mil/Directives/issuance s/dodm

Federal Information Processing Standards (FIPS) Publication

201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 Advisory http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.

FIPS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 Advisory https://www.esd.whs.mil/Directives/issuanc es/dodm/

DoDI 5200.46 09/09/14 Advisory https://www.esd.whs.mil/Directives/issuanc es/dodi/

DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC)

(Change 1:

05/04/2018)

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors

08/27/2004 Advisory https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil

Liberties Programs

01/29/2019

Advisory https://www.esd.whs.mil/Directives/issuanc es/dodi/

DoD 5400.11-R Department of

Defense Privacy Program 05/14/2007 Advisory https://www.esd.whs.mil/Directives/issuanc es/dodm/ DoDD 8140.01 Cyberspace

Workforce Management

10/05/2020 es/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM)

02/28/2006 (Change 2:

05/18/2016)

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and

Installation Access for Uncleared Contractors

03/07/2014 Advisory https://armypubs.army.mil/ProductMaps/Pu bForm/ArmyDir.aspx

AR 25-2

Information Assurance

04/04/2019

Advisory http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

AR 530-1 Operations Security 09/26/2014 Advisory http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

AR 525-13 Antiterrorism 12/09/2019 Advisory http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

AR 381-12 Threat Awareness and Reporting Program (TARP)

(Section II, ¶ 2-4.b)

06/01/2016 Advisory http://armypubs.army.mil/ProductMaps/Pu bForm/AR.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website DD 1172-2 Application for Identification Card/DEERS

Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441 Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250 Material Inspection and Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1, 5.1.1, 5.1.2

The contractor shall provide 98% on time delivery

Equipment may be delivered late 2% of the time

Random Inspection by the COR, POC, and

Customer Feedback to the COR

5.1.3,5.2.4, 5.4.6

Reports are delivered on time 98% of the time

Reports may be late 2% of the time

Periodic Inspection by

COR

5.2, 5.2.1, 5.2.2, 5.2.3

The contractor shall provide 98% on time equipment service

Equipment may be serviced late 2% of the time

Random Inspection by the COR, POC, and

Customer Feedback to the COR

5.3 Equipment is removed

timely 98% of the time

Equipment may be removed late 98% of the time

Random Inspection by the COR, POC, and

Customer Feedback to the COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1 Delivery and

Placement

Delivery per spreadsheet

1 Electronic Submission

COR

5.1.3 Delivery

Report

As delivered 1 Electronic Submission

COR

5.2.3 On-Site

Services

Daily 1 Electronic Submission

COR

5.2.4 Services

Report

Daily 1 Electronic Submission

COR

5.3 Equipment

Removal

Removal per spreadsheet

1 Electronic Submission

COR

5.3.2 Removal

Report

Daily as removed 1 Electronic Submission

COR

5.4.3 Additions to

Equipment and

Services

Upon Request 1 Electronic Submission

COR

5.4.6 Report of

Equipment/Service Option Completion

Within 48 hours of Completion

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

Report Template

Location(s): ____________________________________________________________

Service Provided: _______________________________________________________

Delivery / Pick Up: ______________________________________________________

Printed Name: ______________________ Signature: __________________________

Date: _________________

Notes: ________________________________________________________________