Attachment A PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Lodging Support for Michigan Army National Guard (MIRNG)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform lodging and conference space, as defined in this PWS.

1.2 Background: Additional Lodging is required to support soldiers working out of Lansing.

1.3 Period of Performance (PoP): The Period of Performance shall be from 15 April 2020 to 14 April 2021.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the check in hours from 15 April 2020 until check out time on 14 April 2021 as required in each individual BPA Call. Performance shall be at the contractor site. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 N/A

1.4.4.2 N/A

1.4.4.3 N/A

1.4.5 N/A

1.4.5.1 N/ A

1.4.5.2 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.3 N/A

1.4.5.4. N/A

1.4.5.5 N/A

1.4.5.6 N/A

1.4.5.7 N/A

1.4.5.8 N/A

1.4.5.9 N/A

1.4.5.10 N/A

1.4.5.11 N/A

1.4.5.12 N/A

1.4.5.13 N/A

1.4.6 Physical Security. N/A

1.4.6.1 N/A

1.4.7 N/A

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive directions and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: N/A

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel. N/A

1.4.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: N/A

1.4.16 Telework: N/A

2.0 Definitions and Acronyms: N/A

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: N/A

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: N/A

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government- Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 N/A

5.0 Requirements: The contractor shall:

5.1 Basic Services: The contractor shall provide lodging/multiple meeting rooms/space for MIARNG members in accordance with the individual BPA Call. MIARNG members shall be on a separate floor, wing, or area/section from all other patrons staying at the hotel. Rooms shall be clean and ready for occupancy upon check-in at 4 p.m. Hotel will supply cleaning/sanitizing products as rooms will not require daily cleaning. Clean bed linens will be made available at front desk as required. Hotel will determine drop off instructions for dirty linens. A large parking area will be made available to accommodate large military vehicles and private vehicles of guests. All meeting rooms/space, sleeping rooms and parking must be at the same hotel.

5.2 Lodging/Meeting Space: The contractor shall provide lodging/multiple rooms meeting space as described for MIARNG members beginning on 15 April 2020. Check-in shall begin at 4:00 pm on 15 April 2020 with a checkout time of 11:00 am on 14 April 2021. Guest rooms/Meeting shall be provided at the rate quoted and designated in the Blanket Purchase Agreement. The selected hotel shall comply with Federal Emergency Management Agency requirements. All guest rooms shall include high speed internet, a table, coffee-maker, and television. Non-smoking rooms shall be provided.

5.2.1 The contractor shall provide for the specified amount of rooms and conference space requested during the period of performance in the individual BPA Call.

5.2.2 All costs, deposits, or fees required to access lodging locations shall be included in the purchase price.

5.2.3 Guest rooms and conference space shall be available for the period of 15 April 2020 to 14 April 2021. All rooms shall be at the Government rate or below, on contract, and reflect the Federal Government’s sales and use tax exempt status. Specific numbers and dates will be reflected in each BPA call.

5.2.4 The contractor shall provide the hotel’s cancellation policy in writing to KO prior to contract award.

5.3 Laundry Service. A Full Laundry Service shall be provided on a daily basis by the hotel. Clothes shall be picked up in the morning and returned the same day in the evening hours, washed and folded. This service will be required by the individual soldier and will be paid for with the Government Travel Card and is prohibited from being added to the group account.

5.4 Conference Space/Meeting Rooms: Must be a minimum of (1) Briefing Room/Space 2873 Sq. Ft., (1) Storage Room/Space 1400 Sq. Ft., (1) Command Room/Space 425 Sq. Ft. These rooms must be available from 0600-2200 each day. The rooms/spaces should be cleaned daily.

5.5 Hotel shall have a large segregated parking lot that can accommodate MIARNG vehicles to include some large cargo type vehicles, entry and exit into the parking lot must accommodate larger vehicles.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

The contractor shall be guided by those publications to the extent necessary to accomplish requirements in this PWS. The Government, at the start of the contract shall provide all publications and forms listed, or will provide access to the Army Publishing Directorate (APD), or other Government internet/intranet web pages.

All the publications are considered mandatory for successful performance of the contract.

PWS

Paragraph

DoDD 5400.11 DoDD 5400.11- R

DoD Privacy Program

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1 Basic Services

5.2 Lodging

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/ Format

Submit To

5.2.4 Cancellation Policy

Attach to the quote

Electronic Submission

Contracting Officer