Attachment_A-Proposer_Information.pdf

Attachment A is a proposer information document for the City of Palo Alto's Planning & Development Services Department seeking a qualified consultant to provide professional services for administering the Community Development Block Grant (CDBG) Program in Santa Clara County, California under RFP #RFP196545. The primary services requested include preparation of Annual Action Plans, Consolidated Annual Performance and Evaluation Reports (CAPER), Environmental Review Records (ERR), subrecipient monitoring, labor compliance oversight, and financial administration of the CDBG program. Proposal questions were due by January 26, 2026, at 3:00 p.m., with final proposals due on February 18, 2026, at 3:00 p.m. The contract will cover fiscal years 2026-27 and 2027-28, encompassing two program years of administrative responsibilities. Oral interviews may be conducted by a selection committee as part of the evaluation process.

The contract will be structured under a Not-To-Exceed Budget Per Task arrangement with progress payments based on project completion percentage. Cost comprises only 10% of the total evaluation scoring, with the remaining weighting distributed across proposal quality (15%), proposed solution (15%), experience (25%), financial condition (5%), timely performance (5%), prior government performance (15%), and service continuity and compliance (10% combined). Proposers must demonstrate extensive experience in CDBG program management and provide financial documentation including audited financial statements, reviewed statements, a letter of good standing, or a current Dun & Bradstreet Business Information Report. Contractors must carry comprehensive insurance, including Workers' Compensation, General Liability (minimum $1,000,000 per occurrence), Automobile Liability, and Professional Liability with errors and omissions coverage. All insurance policies must be issued by companies with an AM Best's Key Rating of A-:VII or higher, licensed in California, with the City named as an additional insured.