Attachment_A-Proposer_Information.pdf - Summary

This is a Proposer Information attachment related to a Request for Proposals (RFP #RFP196545) issued by the City of Palo Alto's Planning & Development Services Department for Community Development Block Grant (CDBG) administration services in Santa Clara County, California. The City seeks a qualified consultant to provide comprehensive professional services for HUD program administration, including preparation of Annual Action Plans, Consolidated Annual Performance and Evaluation Reports (CAPER), Environmental Review Records (ERR), subrecipient monitoring, labor compliance oversight, and financial administration. The solicitation was released on January 13, 2026, with proposal questions due by January 26, 2026, at 3:00 p.m., and final proposals due on February 18, 2026, at 3:00 p.m. The contract will cover fiscal years 2026-27 and 2027-28, encompassing two program years of administrative responsibilities.

The contract will be structured under a Not-To-Exceed Budget Per Task arrangement with progress payments based on project completion percentage. Evaluation criteria are weighted as follows: proposal quality (15%), proposed solution (15%), experience (25%), financial condition (5%), timely performance (5%), prior government performance (15%), service continuity (5%), and compliance (5%), with cost comprising only 10% of total evaluation scoring. Proposers must demonstrate extensive experience in CDBG program management and provide financial documentation including audited financial statements, reviewed statements, a letter of good standing, or a current Dun & Bradstreet Business Information Report demonstrating financial stability. Contractors must carry comprehensive insurance, including Workers' Compensation, General Liability (minimum $1,000,000 per occurrence), Automobile Liability, and Professional Liability with errors and omissions coverage, with all policies issued by companies with an AM Best's Key Rating of A-:VII or higher, licensed in California, and naming the City as an additional insured. Oral interviews conducted by a selection committee may be required as part of the evaluation process.