Attachment A Project Information.pdf

Attachment A – Project Information RFQ No. 1205M620Q0061 [ Winter Stock Pasture

Cle Elum, Methow Valley and Wenatchee River Ranger Districts Okanogan-Wenatchee N.F.

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 PERFORMANCE WORK STATEMENT/SCOPE OF CONTRACT

This contract requires winter stock pasturing, boarding and feeding, and related work in compliance with its terms, specifications, and provisions. This includes furnishing labor, equipment, supervision, transportation, operating supplies, and incidentals for up to 40 head of stock (266 Animal Unit Month (AUM)) each year for one Base Year and four (4) option years. Contractor’s stock pasture & boarding site must be located within Kittitas, Chelan, Douglas or Okanogan Counties, Washington.

C.2 GOVERNMENT OBLIGATIONS

The Government will deliver and pick up the stock at the Contractor’s facility.

The facility shall have 1 acre per animal to allow enough space for older, younger or weaker stock to avoid more dominant stock and prevent injury from overcrowding.

The facility shall have a containment area and access to that area when stock needs to gathered, medical attention or farrier work done during the winter months

The Contracting Officer will make periodical inspections to determine whether or not the Contractor has adequate equipment, facilities, and qualified personnel to satisfy the requirements of the contract. The Contracting Officer will advise the Contractor of any adjustment necessary to meet the terms of the contract.

The Contractor shall comply with the decisions of the Contracting Officer to make adjustments necessary to meet the terms of the contract.

C.3 CONTRACTOR OBLIGATIONS

1. All feed, salt blocks with selenium, water, materials, and equipment necessary to operate and maintain stock pasture shall be provided by the Contractor

2. The Contractor shall furnish supplemental feed when natural pasture is unavailable to keep stock in healthy condition. Feed requirements are shown in the Technical Specifications below. All services are to be performed as needed to maintain the health and wellbeing of the stock. (see attachment a)

3. Contractor is responsible for all veterinarian bills due to any injury caused by the contractor’s negligence or mismanagement whether the injury results in a loss or not. Loss includes death of the animal or physical injury which renders the animal unfit for its intended use. Any loss of stock due to negligence of the Contractor shall make the Contractor liable to the extent of $3,000.00 per head.

Cle Elum, Methow Valley and Wenatchee River Ranger Districts Okanogan-Wenatchee N.F.

C.4 TECHNICAL SPECIFICATIONS

1. The Contractor shall furnish all materials, fences, feed, salt blocks with selenium, water, equipment and labor needed for winter pasturing of USDA Forest Service stock.

2. Pasture fences – All pastures used must be properly fenced to safely and securely contain the animals within the pasture.

3. Stock Water – Safe drinking water must be provided at all times, accessible and not frozen.

4. Feed – When the pasture is not supplying enough grazing feed to maintain the animal’s health and wellbeing the Contractor must provide supplemental feed. The stock shall be fed 20 to 24 pounds per animal of mixed hay (ex. 1/3 alfalfa and 2/3 grass). Supplemental feed can consist of grass hay, grass alfalfa mix and a combination of both grain and hay Supplemental feed shall not be over one (1) year old, and the hay must be green with no dust, mold or foreign objects. There must be fine stems and a high leaf to stem ratio. The hay must be securely stored out of the weather, cannot be exposed to rain and shall not consist of spoiled stock bottoms or tops. There can be no weeds. No stubble or straw hay shall be fed to the stock. (see attachment a)

5. Pasture Hazards – Anything that may cause harm to the stock such as loose wire, wire ends, steel, glass and any other hazardous debris must be disposed of before turning stock into pasture.

6. Stock Monitoring – Stock shall be checked by a qualified person at the minimum twice a week for general condition, health and excessive weight gain or loss. If a problem arises with any stock animal, the Contractor shall notify the Contracting Officer immediately. (see attachment a)

7. Weather Protection- Adequate protection from adverse weather conditions. Example. Trees and natural barriers, etc.

8. Loading Ramp- A safe, accessible ramp to load and unload stock from a stock truck.

C.5 CONTRACTOR QUALITY CONTROL SYSTEM

The Contractor shall identify the quality control inspection system it will use to ensure that contract specifications will be achieved. At no time shall the contractor rely upon Government inspections to provide notification of unsatisfactory performance. The Contractor shall produce written inspection records in a format and at times and places satisfactory to the Contracting Officer. Inspection records shall be made available upon request of the Contracting Officer and be maintained until the date of contract closure. The Contracting Officer may observe the Contractor's inspection at any time and shall otherwise have unlimited access to the inspection data.

C.6 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

The Contracting Officer and or their Representative will make periodical inspections to determine whether or not the Contractor has adequate equipment, facilities, feed and qualified personnel to satisfy the requirements/terms of the contract. The Contracting Officer will advise the Contractor of any adjustment necessary to meet the terms of the contract.

Cle Elum, Methow Valley and Wenatchee River Ranger Districts

SECTION F--DELIVERIES OR PERFORMANCE

The Contractor shall make facility available for the following inclusive dates for each year as Ordered:

ITEM NO. ESTIMATED START WORK

DATE

CONTRACT TIME

(Date)

1 - Base Year 11/01/2020 06/01/2021 2 - Option Yr 1 11/01/2021 06/01/2022 3 – Option Yr 2 11/01/2022 06/01/2023 4 – Option Yr 3 11/01/2023 06/01/2024 3 – Option Yr 4 11/01/2024 06/01/2025

SECTION G--CONTRACT ADMINISTRATION DATA

G.1 AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled after award of contract. The conference will be held at a mutually agreed upon location.

G.2 MEASUREMENT AND PAYMENT

Payment schedule – Two payments will be made for each contract year, Base year plus four (4) years:

one at mid-point and a final at contract completion, if agreeable with contractor.

A. Payments will be made at the monthly unit price quoted for an “Animal Unit Month”.

B. Stock pastured for less than 30 days, (1 animal unit month) will be prorated on a daily basis. (For example: Unit price quoted = $30.00 for 1 animal unit month. Actual use = 15 days. 30 days divided by $30.00 = $1.00 x 15 days use = $15.00).

PART III--LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

List of Attached Documents, Exhibits and Other Attachments

The following attachments are made a part of this solicitation and any resultant contract.

Title Pages

1. Description of Horse Body Condition Scores on Henneke Scale (Attachment A) 2

14. Wage Determination Number No. 1977-0209 Rev. 63 Dated 02/19/2020 4

Cle Elum, Methow Valley and Wenatchee River Ranger Districts

Attachment A- Descriptions of Horse Body Condition Scores on the Henneke Scale[4]

Score Description Image

1. Poor Extremely emaciated; no fatty tissue; vertebrae, ribs, tail head, and bones of withers, shoulder, and neck are visible

This horse was assessed with a Henneke body condition score of 1

2. Very Thin Emaciated; slight tissue cover over bones; vertebrae, ribs, tail head, and bones of withers, shoulder, and neck are visible

This horse is very thin, assessed at a 2

3. Thin Slight fat cover over body; individual vertebrae and ribs no longer visibly discernible; withers, shoulders, and neck do not appear overly thin

Detail of a relatively healthy older horse coming out of winter a bit too thin

4. Moderately Thin

Ridge of spine and outline of ribs are visible; tail head may or may not be visible depending on the breed; withers, shoulders, and neck do not appear overly thin

Lean horse in fit condition

Cle Elum, Methow Valley and Wenatchee River Ranger Districts Okanogan-Wenatchee N.F.

5. Moderate Spine and ribs cannot be seen however ribs can be felt; tail head is spongy; withers, shoulders, and neck are rounded and smooth

A conditioned racehorse in good flesh

6. Moderately Fleshy

Slight crease down spine; ribs and tail head feel spongy; fat deposits along withers and neck and behind shoulders

A horse in good condition, about a 6 on the scale

7. Fleshy Crease down spine; ribs have fat filling between them; tail head spongy; fat deposits along withers and neck and behind shoulders

A show pony with visible fat deposits

8. Fat Apparent crease down spine; ribs difficult to feel; soft fat surrounding tail head; fat deposits along withers, behind shoulders, and on inner thighs; neck is large

This horse was assessed at an 8 on the Henneke scale

9. Extremely Fat

Obvious crease down spine; patchy fat on ribs; bulging fat on tail head, withers, behind shoulders, and on neck; fat fills in flank and on inner thighs

This horse is noticeably overweight, fat fills in flank, cresty neck

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