Attachment A Project Description.pdf

Attachment A

Genesee Intermediate School District

Early Head Start Furniture RFP

Due Date: Tuesday, May 28, 2019, 2:00 p.m.

Genesee Intermediate School District (GISD) on behalf of the Early Head Start is seeking bids to meet classroom furniture and equipment needs. The successful bidder shall meet ALL purchase, delivery and installation requirements identified below.

Bid Item

All items to be bid are specified in this document.

Requirements:

All furniture must be new and backed with a manufacturer’s warranty. A lifetime warranty must be extended for furniture, tables, chairs, and cots. Warranty on all carpets must be 10 years or more.

All furniture lines must meet Greenguard certification requirements.

In addition to proposal, the awarded vendor must provide custom 3D layouts for each classroom, at no cost to the school, prior to installation date.

Vendor must provide 2 full days of professional development at no cost for implementation of classroom resources. Trainer must be a certified CLASS and

Environmental Rating Scales (ITERS, ECERS)

ASTM safety certificates, by an accredited laboratory, must be available upon request for all products listed herein.

Vendor must have local representation that can be onsite and assist with any immediate request at no additional cost to the district.

Any customer service request from the district must be handled by the awarded vendor and not the manufacturer.

Bidder is required to bid on all line items to be considered for an award.

Delivery:

The furniture needs to be delivered by July 3, 2019

If the building is not ready for delivery, the vendor must be able to store materials at their expense over a certain period of time until the school is ready for delivery.

No drop shipments or backorders are allowed. All orders must arrive 100% complete.

Payment will be made only after the orders have shipped 100% complete.

Invoices will only be accepted after orders are delivered complete; payment will not be made until the order has been delivered in-full.

Vendor must offer flexible delivery options; carrier delivery will be at no cost to the district.

Vendor must offer custom labeling on all boxes by classroom or by teacher name.

Attachment A

Genesee Intermediate School District

Early Head Start Furniture RFP

Due Date: Tuesday, May 28, 2019, 2:00 p.m.

Installation services must include ALL of the following at no additional cost:

o facilitated staff assigned to offloading the truck o inside delivery o full check of the inventory during unpacking o assembly of any items needing assembly o complete classroom setup to the layout renderings o offer a complete debris removal service

The entirety of the service listed above must be completed within same day.

Specifications:

Items must be as specified. No substitutions with like items will be accepted in order to match the items requested.

Evaluation Criteria:

a. Must possess the ability with references to meet the specific scope of services requirements listed herein.

b. Bidder must warehouse 100% of all products listed within the bid and directly distribute to the district.

c. Financial stability of the bidder.

d. Past performance of the bidder with similar contracts with similar requirements.

e. Quality of reference responses.

f. Capacity of the bidder to provide the products and perform the services in a timely basis.

g. Submission of all submittal requirements.

h. Compliance with Insurance requirements cited herein.

i. Bidder has shown the responsibility to bid on every line item.

Preferable:

a. Vendor has a physical presence within the state of Michigan.

Basis of Award: Contract will be awarded to the most responsible bidder who meets the districts evaluation criteria set forth herein. GISD retains final authority with respect to all Services

(including services and deliverables) related decisions. GISD reserves the right to award a contract to one or more than one bidder or to reject any or all bids, when, in GISD’s opinion the best interest of the GISD will be served.

Connective Room Dividers-Straight Panel - 33" x 22 1/2, quantity 30

Measures 33" wide x 22 1/2high

Solid Maple Frames

See-inside, clear wipe-clean acrylic

Rounded edges

Connective Room Dividers- Wave Panel - 22 1/2" to 30", quantity 12:

Measures 33" wide and 22 1/2" to 30" high

Sturdy Maple Frame

Rounded edges

See-inside, clear wipe-clean acrylic

Connective Furniture Safety Gate, quantity 1:

Approximate measurements 42" wide x 30" high

Solid Maple and Acrylic

Furniture Connectors to Support Room Dividers – approx. 30", quantity 12:

Connector to join two pieces of connective furniture together

Furniture Connectors to Support Room Dividers - 22 1/2", quantity 42:

Connector to join two pieces of connective furniture together

Connective Furniture Wall Adaptor – 22 1/2", quantity 12:

Comfy Floor Seat –quantity 12:

Adjustable cushioned back support

Machine-washable

Infant Support Seat – Natural color/Sky green, quantity 12:

Support seat that is sturdy and soft

Wide U-shaped

Glider Rocker, quantity 12:

Hardwood chair with padded armrests

Machine washable seat cover

Side pouch

Infant Wall Mirror- quantity 6

Shatterproof mirror

Approximate size: 18" x 38"

Doll Crib, quantity 6:

Hardwood

Smooth, rounded edges

Approximate size: 22"w x 13 1/4"d x 12 1/2"h; fits dolls up to 18" long

Child’s View Changeable Display Center, quantity 12:

Hardwood frame

15 3/4" x 42"

Changing Light Center, quantity 6:

Wooden center, with a beveled edge, LED-illuminated area displaying 4 bright colors

Easy-to-use remote control

Store & Explore Play Mat, quantity 6:

Soft, foam pieces

Can be configured multiple ways

Measures approximately 77" wide x 56" deep

Privacy Retreat for Infants and Toddlers, quantity 6:

Made with easy-clean vinyl

Assembled unit is 29" x 41"; wall is 12" high

Bookstand, quantity 12:

Wooden and rugged with a no-tip stand and smooth edges

Approximately 30"w x 15"d x 14"h

Locking Supply Cabinet, quantity 12:

Hardwood locking cabinet with 8 large cubbies

Cabinet is approximately 33"w x 18"d x 36 1/2"h

GREENGUARD® Certified

Birch 9" Transition Chair, quantity 12:

Seat measures 9 3/4"w x 9"h, super-stable hardwood chairs with wide, tip-resistant legs, an adjustable safety belt, and rounded corners for safety.

GREENGUARD® Certified

Snap-On Tray, quantity 12:

Super-stable hardwood chairs have wide, tip-resistant legs, an adjustable safety belt, plus smooth edges and rounded corners for safety.

Tray is approximately 22“ wide

BPA-free

Heavy duty adjustable Table, quantity 12:

30 x 48

Adjustable legs

Rounded corners and vinyl edging

Scratch and Stain resistant

Nature Carpet, quantity 6:

6’ x 9”

Soil resistant nylon with heavy duty binding

Carpet meet a Class 1 rating of NFPA 253

10 year warranty

Ocean Carpet, quantity 6:

6’ x 9’

Soil resistant nylon with heavy duty binding

Carpet meet a Class 1 rating of NFPA 253

Navy blue round carpet, quantity 6:

6” diameter

Flexible backing

Soil resistant synthetic backing

Safety Crib, quantity 6:

Industrial-quality crib with 2 see-through end panels

Smooth hardwood crib with locking casters, 3" vinyl-covered mattress

Measures 39 1/8"w x 26 1/4"d x 40"h

Evacuation Crib, quantity 6:

Industrial quality crib

4" casters that lock

39 1/8"w x 26 1/4"d x 42"h

Clear end panels

3" vinyl-covered mattress

Heavy Duty Changing Station – Infant/Toddler, quantity 6:

All-in-one changing station with toddler stairs

Infant Changer with storage Center

Diaper storage wall unit

Stacking chair, quantity 24:

Steel frame

No scuff nylon

Solid poly propylene seats

7 ½ “

Stacking chair (adult size), quantity 12:

Steel frame

No-scuff nylon

13 ½”

Stacking chair, quantity 24 :

Steel frame

No-scuff nylon

9 ½”

Toddler Kitchen, quantity 6:

A stove, sink, pantry & refrigerator

GREENGUARD® Certified

Heavy-Duty Toddler Dress-Up Center, quantity 6:

30"w x 16 1/2"d x 39"h, comes assembled

Toddler Heavy-Duty Hardwood Easel, quantity 6:

Rugged hardwood easel, built to endure years of use, has two 24" write & wipe surfaces so when kids aren’t painting, they can draw with write & wipe markers

Trays each hold 6 paint cups & adjust to 3 heights, no-slip legs & 4 easel clips; 24"w x 19"d x 39

1/4"h

Toddler Hardwood Table and chairs set, quantity 6:

Birch with smooth edges and rounded corners

Wipe clean table top

Table measures 24w x 24d x16 1/2

Chair seats measure 8 ¾ h

Extra Toddler dramatic play chairs, quantity 6:

Birch with smooth edges and rounded corners.

Wipe clean surface

Toddler Comfy Couch, quantity 6:

Toddler Comfy Chair, quantity 6:

Birch 4-Way Storage Center, quantity 6:

22"w x 21"d x 27 3/4"h

Toddler Sand & Water Table - Natural Colors, quantity 6

Natural tones

2 roomy tubs, easy-drain plugs, a handy top and a removable plastic liner for easy cleaning

The table measures 46 1/2"w x 22"d x 18"h

Corner Storage Centers, quantity 24:

Wooden center with a modern, curved design—plus

2 open shelves

Rounded handrail

Approximate dimensions: 22"w x 15 1/2"d x 19 3/4"h

Wooden step stool, quantity 6:

Easy grip handles

10” stairs with no skid treads

4 sturdy glides that elevate unit

Birch locking storage cabinet, quantity 6:

5 shelves with cabinet locks

30”w x 23”d x 61h

Fully assembled

Storage Center with play top area, quantity 30:

Low-to-the-ground with 5 compartments

Easy-grip edging

Hardwood

Approximate Dimensions: 46"w x 15 1/2"d x 19 1/2"h

Storage Center – Double Sided, quantity 6:

Hardwood with 5 cubbies on both sides, Rail around the top

Approximate Dimensions 46"w x 20 "d x 19 1/2"h

GREENGUARD® Certified

Infant/ Toddler large stroller, quantity 6:

Durable plastic buggy with seating for 6

Adjustable 3-point safety harness

Easy to clean vinyl seats

Storage compartment in back and foot brakes

Stroller sun canopy set of 3 for large stroller, quantity 6:

3 vinyl canopies that cover all seats on large stroller

Toddler Cot – Each, quantity 48:

43 1/2"w x 21 1/2"d x 4 1/4"h; sleeping area is 19" x 40" long, comes assembled

Stackable for easy storage

Toddler Cot Carrier–quantity 6:

Sturdy Metal Frame

Locking casters that roll

Balance Bar, quantity 6:

24x40

Sturdy Bar

Shatter Proof Mirror

Climb and Crawl Slide, quantity 6:

71”w x 20 ¼”d x 29”h

Slide

Tunnel for crawling under/through

Carpeted Stairs

Wooden walker, quantity 6:

Smooth edges for safety and wood wheels with rubber tread

19”l x 12 1/2w x 17”h

CD Player with Bluetooth®, quantity 6:

Cubbies and Coats Storage Center, quantity 6:

8 children

Rounded wooden pegs for hanging coats

Durable hardwood- measuring approximately 51 "w x 13 3/4"d x 48"h