Attachment A - Preventative Maintenance and Repair Services Fee Schedule.pdf
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- Solicitation number
- RFP 2026-P01
- Issued by
- Hidalgo County, Texas
About this file
This document is a Request for Proposal (RFP 2026-P01) from Hays County for Flood Warning System Maintenance and Repair Services. The RFP covers comprehensive preventative maintenance and repair services for a flood warning system infrastructure, including 4 base station receiver/decoders, 30 low water crossing water level sites with automated flashers, 10 dam water level and rain sites, 2 stream water level and rain sites, 2 rain-only sites, 6 advance notice flasher sites, 6 cellular live camera sites, and 4 RAWS (Remote Automated Weather Station) sites. The proposal includes project management, database management, WET Map support, and software licensing for annual services.
The fee schedule outlines detailed pricing structures for repair services, including hourly charges for different work periods (regular hours, after-scheduled hours, weekends, and holidays), battery replacement costs, and a contractor mark-up percentage for parts. The pricing model requires contractors to provide estimates before work, bill only for actual hours worked, and include travel and labor costs in parts mark-up. Additional costs cover 40 hours of project management, 96 hours of database management, annual software licenses for NovaStar, Azure Server, and Blue Iris Camera Server, with the total preventative maintenance costs to be determined by the bidder completing the rate schedules.
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Text version
RFP 2026-P01 Flood Warning System Maintenance and Repair Services Attachment A: Preventative Maintenance and Repair Services Fee Schedule
Repair Services:
• Prior to beginning any repair or replacement, the contractor will troubleshoot the system to diagnose the system’s problems. The County shall not incur any extra charge for this service.
• An estimate of hours required, and number of workers needed to complete a requested service will be provided to Hays County by the Contractor at the time the Contractor schedules the work.
• Hays County will only be billed for actual hours on the job. The contractors will be required to check in when they arrive to the job site and will be required to check out when completed.
• Mark up on parts and materials shall include the contractors time, labor and travel to obtain the necessary parts for repairs and replacements.
Hourly Charges: (This rate is on services other than the Preventative Maintenance.) Incidental repair services.
Monday through Friday - Regular Hours $____________ /hour After-Scheduled Working Hours $____________ /hour Weekends $____________ /hour Holidays $____________ /hour
• Battery Replacement: 100 AH Battery $____________ /battery
• Parts: Contractor’s Percentage of Mark-up from Contractor’s Cost: Please indicate as a
Percentage. The County reserves the right to conduct random audits on the above pricing.
• Other Charges: All other charges or potential charges must be clearly identified and described here, otherwise, they will not be allowed by Hays County
Description Cost
Preventative Maintenance:
Hays County Sites
Item Description Qty. Rate Total Amount Base Station Receiver/Decoder 4 Low Water Crossing Water level site with automated flashers 30
Dam Dam water level and rain 10 Level/Rain Stream water level and rain 2 Rain Only Rain only site 2 Advance Notice Flasher Advance Notice Flasher Site 6 Camera Cellular Live Camera Site 6
RAWS Weather Station Sites
Item Description Qty. Rate Total Amount RAWS Sites RAWS Weather Station 4
Database Management
Item Labor Hour Rate Total Amount Project Management 40 Database Management and WET Map Support 96
Software Costs
Item Qty. Rate Total Amount Annual NovaStar License Fee (2 Instances) 2 Annual Azure Server for Database Redundancy 12 Months Blue Iris Camera Server Software Annual License 1 Year
Total Preventative Maintenance (Annual) $
The undersigned authority affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the content of this bid has not been communicated to any other bidder prior to the official opening of this bid.
Company Name: _______________________________________________________________________
Printed Name: ________________________________________________________________________
Signature: ____________________________________________________________________________
Email Address: ________________________________________________________________________
Phone: _______________________________________________________________________________
File details come from the government source that posted it. Updated .