Attachment A - Performance Work Statement.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Food Service for Catered Meals, 1225 CSSB; 1-119 FAR; 1461 TC 3-17 June 2023 at Camp Grayling Joint Maneuver Training Center (CGJMTC) Grayling, Michigan

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Catered Meal Food Services, as defined in this

PWS.

1.1.1 Reserved

1.2 Background: The 1225 CSSB, 1-119 FAR and the 1461 TC will be conducting training at CGJMTC in Grayling MI, 49739. They will require food service contract for dinner meals between the dates of 3 June 2023 thru 16 June 2023. For specific days, quantities of meals, and time of meals served, procedures shall be addressed in the areas identified in Technical Exhibit (TE) 2 Deliverables Schedule.

1.3 Period of Performance (PoP): The Period of Performance shall be 3 June 2023 thru 16 June 2023.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0600-0730 for breakfast and 1700-1900 for dinner on 3 June 2023 thru 16 June 2023, specific times and dates shall be delivered with the list of deliverables required in Technical Exhibit (TE) 2. There shall be no service on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Camp Grayling Joint Maneuver Training Center (CGJMTC), specific locations are still yet to be determined, Grayling MI, 49739. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical

W912JB-23-Q-0054 Attachment A - PWS No of Pgs: 12 operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 Reserved

1.4.5.3 Reserved

1.4.5.4 Reserved

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Reserved

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit

USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include a kitchen (dining facility) area for the contractor to serve ONLY the meals to the Soldiers. To include, gas, water and electricity.

3.2 Materials: Reserved

3.3 Equipment: Reserved

3.4 Services: Reserved

3.5 Utilities: All utilities in the dining facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall provide catered meals in accordance with technical exhibit 2. Performance of services shall take place at Camp Grayling Joint Training Center, Camp Grayling, MI 49738, in several locations.

5.1 Basic Services: Contractor shall provide all supplies, labor, tools, and supervision necessary to provide feeding for up to 540 Soldiers from 3 June 2023 – 16 June 2023.

Contractor shall provide all food supplies and raw subsistence to ensure proper execution of catered meal services. Catered meals are to be prepared off site, to then be delivered and served buffet style at the locations unless otherwise specified in technical exhibit 2. Catered meals include breakfast and dinner for several units at several different feeding locations within Camp Grayling Joint Training Center.

Contactors shall be capable of providing to-go plates to pack meals for personnel staying at CGJMTC. The contractor shall deliver all meals to CGJMTC no later than

0600 hours (local hours) for breakfast and 1700 hours (local time) for dinner meals outlined in the contract. The contractor shall serve all meals in the prescribed times and locations outlined in technical exhibit 2.

5.2 Menu: The contractor shall prepare and serve food IAW the following menu guide:

Breakfast:

Egg 1 type Meat entrée 1 type Starch 1 variety Gravy if applicable Fruit Banana’s, Apple’s, Orange’s Baked goods Bread, rolls Beverages Juice, coffee, 1% milk, chocolate milk, all beverages need to be for individual servings (except coffee) Condiments Salt, Pepper, Creamer, Sugar, Individual Butter, and sweetener

Dinner:

Meat entrée 1 type Vegetable 1 variety Starch 1 variety Gravy if applicable Salad Lettuce, tomatoes, cucumbers, cheese, ham or bacon Salad Dressing 2 types Baked goods 1 type (cake, fruits and cream pies, pudding) Bread Rolls Assorted Varieties Beverages Tea (sweet and unsweetened), juice, coffee, 1% milk, all beverages need to be for individual serving (except coffee) Condiments Salt, pepper, creamer, sugar, individual butter, and sweetener

5.3 Food Preparation: No food preparation shall take place on site. Site of food preparation shall be at caterer’s portable equipment if applicable, or contractor place of business. The contractor shall perform to the standards specified in this section. The contractor shall provide all contracted personnel with the appropriate supplies (gloves, aprons, hats, and etc.) as necessary to provide safe food production. Contractors shall be prepared to deliver and serve meals no later than 30 min prior to meal start time.

5.4 Packing: The contractor shall pack all meals into authorized insulated food and beverage containers properly for transport and service. The containers shall be prepared, used, and cleaned in accordance with ATP 4-41, Para 5-43-48. The contractor shall furnish single-use cups, plates, flatware (fork, knife, and spoon), paper plates, utensils, and all condiments in individual serving packets for the feeding site.

The contractor shall pack meals in building 226M in separate containers based on headcount for the requiring unit.

5.5 Delivery: The contractor shall deliver all meals in the quantities referenced in TE-2

5.6 Clean up: The contractor is responsible for cleaning the area where the food is served. The contractor shall remove all food waste created from the service of each meal. This shall include used salad bowls, plates, napkins, plastic-eating utensils consisting of fork, knife and spoon, to-go plates, and drinking cups.

5.7 Flatware: Contractor shall provide salad bowls, plates, napkins, plastic-eating utensils consisting of fork, knife and spoon, to-go plates, and drinking cups x 2 for each breakfast and dinner in accordance with the headcount provided in the TE 2, for feeding in the dining facility. Insulated food and beverage containers shall be used to pack individual meals and portions. Contractor shall provide all insulated food containers and shall be responsible for its cleaning and sanitizing. Contractor shall provide food rations for preparing the meals and any necessary utensils, preparation bowls, cutting boards, and relevant preparation and serving equipment.

5.8 Options: Additions to Equipment and Services: Contractor shall hold in reserve the capability to provide a twenty-five (25) meal increase, based on food allergies, religious circumstances, in daily plans to include equipment and services employed within a 24-hour period from the time of notice for up to three (3) day period.

5.9 Contract Personnel: The Contractor shall ensure that all personnel are trained and familiar with the TB MED 530/NAVMED P-5010-1/AFMAN 48-147_IP, Tri- Food Service Code, dated 30 April 2014

5.10 Daily Personnel Examinations: The Contractor’s Dining Facility Manager shall inspect contractor personnel for any evidence of communicable diseases such as COVID-19, infectious wounds, open sores or acute respiratory infection prior to commencement of work each. Personnel with any health problems shall not be permitted to work any capacity where there is likelihood of food or food contact surface contamination with pathogenic organisms, or transmitting disease agents to others.

Personnel relieved of duty due to physician diagnosed illness must have a medical clearance before returning to work.

5.11 Food Borne Disease Prevention: The Contractor shall cooperate in making employees, facilities and equipment available for all ginger plate culture, rinse test, swab tests, contact plate tests and other microbiological test required by the Government. During actual or suspected food borne disease outbreaks, the Contractor shall make facilities, equipment and employees available for testing and questioning by medical and other investigative personnel. When a food borne outbreak is suspected, food shall not be discarded until directed by the Government.

5.12 Reserved

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2

Menu and

Preparation of Food

The Contractor shall provide the proper food IAW the menu guide within the scope of the contract

100% of meal is within the menu guide outlined

Before each meal inspection / COR Representative

5.3

Appropriate Food

Handling Equipment

The Contractor shall provide all personnel with the proper equipment to safeguard and handle the food within the scope of the contract

100% of personnel delivering food are supplied with appropriate supplies outlined

Representative

5.4

Packaging of Meals

The contractor shall pack all meals and beverages IAW the referenced PWS paragraph 5.4

100% of meals served will have to proper beverages outlined inspection / COR Rep.

5.5

Delivery of Meals

Meals shall be delivered IAW the quantity and location referenced in

100% of meals delivered will adhere to outlined

Before each meal

Representative

TECHNICAL EXHIBIT 2

Meal count requirements with location and time requirements