Attachment A NVGAG Pickleball Tournament Event Management Pricing Sheet.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- 36C10X25Q0040
About this file
This is a pricing sheet template for Pickleball Tournament Event Management services for the 2025 National Veterans Golden Age Games (NVGAG) in Memphis, Tennessee, with a period of performance from February 10, 2025, to June 10, 2025. The sheet outlines 19 specific deliverables including tournament direction, safety oversight, bracketing software implementation, and competition management for up to 400 Veterans competing in male doubles, female doubles, and mixed doubles across eight age groups (55-59, 60-64, 65-69, 70-74, 75-79, 80-84, 85-89, 90+).
The pricing sheet requires staffing for up to four facilitators, including one Tournament Director and one Assistant Director, with responsibilities spanning pre-event planning, daily operations (6am-8pm), and post-event reporting. Key requirements include providing IT equipment, managing bracketing software, conducting virtual presentations, implementing a wristband system, and maintaining competition results. The only pre-filled cost in the template is $14,036 for travel expenses for four facilitators, with all other line items showing $0.00, indicating vendors must input their proposed costs for each service component.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C10X25Q0040 0001.docx | DOCX document | |
| 36C10X25Q0040.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Services | ||||
| Brief Description of Service* | Period of Performance | Estimated Amount | ||
| NVGAG Pickleball Tournament Event Management | ||||
| February 10, 2025- June 10, 2025 | $0.00 |
| Tasks | Deliverable | QTY | Price | Extended Price |
| 5.1.1 | Contractor must provide at minimum one (1) experienced Pickleball Tournament Director one (1) Assistant to facilitate and oversee the tournament throughout period of performance. Labor priced for up to four max staff. | 4 | $0.00 | $0.00 |
| 5.1.2 | Contractor must approve provided wayfinding signage for flow of event process. | As necessary provided from the Client. | $0.00 | $0.00 |
| 5.1.3 | Contractor’s personnel must arrive promptly to event location to setup at least two hours prior to event start time. | Daily during event. | $0.00 | $0.00 |
| 5.1.4 | Ensure safety daily before and during competition, (i.e. slick floors, removal of debris and/or particles on the court, water spills). | Daily during event. | $0.00 | $0.00 |
| 5.1.5 | Review tournament format with all participants onsite daily before start of competitions. | Daily during event. | $0.00 | $0.00 |
| 5.1.6 | Ensure all equipment is accounted for and packed up at the conclusion of the competitions each day. | Daily during event. | $0.00 | $0.00 |
| 5.1.7 | Conclusion of the last competition, Contractor should work with NVGAG officials, to inventory all equipment and notate on provided sheet from Client. Contractor should complete After action report and make recommendations of any replacement equipment, repairs needed on equipment, and new equipment that would enhance the event. | At conclusion of event. | $0.00 | $0.00 |
| 5.1.8 | Ensure that provided NVGAG medical team is available before competition starts. | Daily during event. | $0.00 | $0.00 |
| 5.2.1 | Contractor will select appropriate bracketing software and furnish IT equipment (i.e. laptop, mouse, monitors) to run pickleball tournament and review with Client before selection/deployment. | 1 | $0.00 | $0.00 |
| 5.2.2 | Contractor must access registration numbers after 2025 online registration closes and begin to create competitive skill divisions with updates along the way. | As necessary | $0.00 | $0.00 |
| 5.3.1 | Contractor will review updated doubles partner pairing lists to begin finalizing skill divisions for bracketing. | 1 | $0.00 | $0.00 |
| 5.3.2 | Contractor must be flexible prior to and during competitions to adjust pairings as needed. | As necessary | $0.00 | $0.00 |
| 5.4.1 | Contractor will provide virtual presentation to all registered athletes and coordinate date with Client. | 1 | $0.00 | $0.00 |
| 5.4.2 | Contractor must provide one-page document to all participants on tournament format, providing copy to Client before distribution. | 1 | $0.00 | $0.00 |
| 5.5.1 | Contractor will meet with Client and team to discuss tournament format. | 1 | $0.00 | $0.00 |
| 5.5.2 | Contractor may be asked to participate in trainings that focus on working with Veterans and/or ensure staff attending are knowledgeable. | 1 | $0.00 | $0.00 |
| 5.5.3 | Contractor will be provided with NVGAG emergency plan and operations and communication portal in which they must review and join. | 2 | $0.00 | $0.00 |
| 5.6.1 | Contractor will provide wrist bands to all double pairings for competition. | 1 | $0.00 | $0.00 |
| 5.6.2 | Contractor will provide poster that signifies meaning of different color wristbands to be displayed at the event and explain to all athletes before competitions. | 1 | $0.00 | $0.00 |
| 5.7.1 | Contractor will ensure to validate and sign all competition results before distribution of medals. Contractor will then communicate with assigned officials the validation is complete to begin medal presentation. | Daily during event. | $0.00 | $0.00 |
| 5.7.2 | Contractor should scan competition results to provided link for upload for Client after each competition to include number of competitors and length of time of each competition. | Daily during event. | $0.00 | |
| 5.7.3 | Travel - (up to four max facilitators) | 4 | $14,036.00 | $14,036.00 |
| Total | $14,036.00 |
File details come from the government source that posted it. Updated .