Attachment A - HCUP Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: 75R60224Q00185 Posted Date: September 11, 2024 Date, Time and Place Where Offers are Due: September 16, 2024 at 2:00PM (ET)

Monica Moore-Hayes at mmoorehayes@hrsa.gov Classification Code: B506 NAICS Code: 518210

Contracting Office Address

Office of Acquisitions Management & Policy (OAMP) Office of Federal Assistance and Acquisition Management (OFAAM) Health Resources and Services Administration (HRSA) 5600 Fishers Lane Rockville, MD 20857

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 13.106 “Soliciting competition, evaluation of quotations or offers, award and documentation,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation, proposals are being requested and a written solicitation document will not be issued.

The Health Resources and Services Administration (HRSA) is contemplating issuance of award pursuant to Federal Acquisition Regulation (FAR) Part 13.106.

This combined synopsis/solicitation (75R60224Q00185) is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

Statement of Work

I. Background

The Department of Health and Human Services (HHS) and the Health Resources and Services Administration (HRSA) are responsible for programs and policies to ensure access to health care services, including an adequate supply of health professionals. Within HRSA, the National Center for Health Workforce Analysis is acquiring data from various organizations and professional associations that collect workforce and utilization data to estimate current national and state supply as well as to track trends over time. It is critical for supply and demand projection models, mailto:mmoorehayes@hrsa.gov examining migration patterns, for identification of shortage areas, and identifying workforce trends.

II. Purpose and Problem Statement

The purpose of this requirement is to procure the latest Healthcare Cost and Utilization Project (HCUP) state database files including State Inpatient Databases (SID), State Ambulatory Surgery Databases (SASD), and State Emergency Department Databases (SEDD). The HCUP state files are unique, the only comprehensive source of information on hospital utilization by state level.

Furthermore, as the sole proprietor of the data, NORC at the University of Chicago is the only source to obtain this data. These files are needed to enhance current occupational demand for health workforce projection model at the state and national level.

III. Period of Performance / Place of Performance

The period of performance is September 26, 2024 through September 25, 2025.

Performance will be carried out at the contractor’s facility.

IV. Tasks

Task 1: General Description (Databases)

The most recent available databases shall be delivered:

• 34 State Inpatient Databases (Alaska, Arkansas, Arizona, Colorado, Delaware, District of Columbia, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Main, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nebraska, Nevada, New Jersey, New Mexico, New York, North Carolina, Oregon, Rhode Island, South Carolina, South Dakota, Utah, Vermont, Washington, West Virginia, Wisconsin)

• 24 State Ambulatory Surgery and Services Databases (Colorado, District of Columbia, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Main, Maryland, Michigan, Minnesota, Missouri, Nebraska, Nevada, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Utah, Vermont, Wisconsin)

• 28 State Emergency Department Databases (Arizona, Arkansas, Colorado, District of Columbia, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Main, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, Nevada, New Jersey, New York, North Carolina, Oregon, Rhode Island, South Carolina, South Dakota, Utah, Vermont, Wisconsin)

• The vendor will also provide access to supplemental files used with these databases (these will be delivered to HRSA by the vendor, as available within the contract period and upon request.

Task 2: Documentation to Accompany the Databases

The Contractor (and/or any subcontractor) shall provide:

A Codebook and a data dictionary listing the data elements and data element values. The Codebook shall detail the meaning of each data element value contained in each HCUP database.

Task 3: Standard for Encryption

The Contractor (and/or any subcontractor) shall:

1. Comply with the HHS Standard for Encryption of Computing Devices and Information to prevent unauthorized access to government information.

2. Encrypt all sensitive federal data and information (i.e., PII, protected health information (PHI), proprietary information, etc.) in transit (i.e., email, network connections, etc.) and at rest (i.e., servers, storage devices, mobile devices, backup media, etc.) with FIPS 140-2 validated encryption solution.

V. Schedule of Deliverables

Section 508 requires that all external public facing content and non-public facing official agency communications be accessible. Regardless of format, all digital content or communications materials produced as deliverables under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The contractor shall complete and submit the applicable HHS Section 508 Accessibility Compliance Checklist per Section 508 deliverable. The checklist will serve as an artifact declaration of the Section 508 deliverable's compliance. Remediation of any Section 508 deliverables that do not comply with the applicable requirements as set forth below shall be the contractor's responsibility.

HHS guidance and checklists regarding accessibility of documents can be found at https://www.hhs.gov/web/section-508/accessibility-checklists/index.html.

1 HCUP State Databases 2 Codebooks for each database and a data dictionary

All deliverables will be transferred electronically to HRSA using Secure Electronic File Transfer (SEFT), a secure email and file transfer service by the National Institutes of Health (NIH). The accounts are free and can be obtained at https://secureemail.nih.gov/bds/Login.do.

Alternative delivery method is that the vendor shall provide the agreed upon HCUP SID, SASD, and SEDD databases on an encrypted USB drive or CD-ROMs to HRSA.

https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://secureemail.nih.gov/bds/Login.do

VI. Payment Schedule

The contractor shall be reimbursed in one (1) firm-fixed-price payment, within 30 days of acceptance of invoices.

Price Schedule:

Line Item Description Quantity Unit Price Total Price

0001 The selected HCUP State Databases and codebooks