Attachment A_Groton site specific requirements 2016_10_11.pdf

Attachment A: Site Specific Requirements Naval SUBASE New London (NSBNL)

1 REQUIREMENTS

1.1 Security Requirements: All contractor personnel working on-site shall be U.S. Citizens of good standing and repute and must obtain an appropriate Standard Access Control Badge (SACB). The contractor must agree to comply with all requirements of Naval SUBASE New London (NSBNL) security regulations.

1.1.1 Three weeks prior to start of work, each employee or representative of the contractor requiring access to the work site shall submit a Visit Request (VR) form. The VR form can be obtained from the Receiving Activity Point of Contact.

1.1.2 It shall be the Contractor’s responsibility to collect and account for all Security Pass/ID Badges issued to their personnel at the expiration of the contract or when access is no longer required.

Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for a NSBNL Security Pass/ID Badge and will be denied access.

1.1.3 Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign, or foreign owned company will not be granted unescorted access to NSBNL spaces.

1.2 Applications and Issue of Security Badges. Obtain access to the installation by participating in the Navy Commercial Access Control System (NCACS), or by obtaining passes each day from the Base Pass and Identification Office. Costs for obtaining passes through the NCACS are the responsibility of the Contractor. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge. Instances of lost or stolen badges shall be immediately reported to the Receiving Activity Point of Contact.

a. NCACS Program: NCACS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards.

Periodic background screenings are conducted to verify continued NCACS participation and installation access privileges. Under the NCACS program, no commercial vehicle inspection is required, other than for Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions (FPCON). Information on costs and requirements to participate and enroll in NCACS is available at http://www.rapidgate.com/ or by calling 1-877-727-4342.

Contractors should be aware that the costs incurred to obtain NCACS credentials, or costs related to any means of access to a Navy Installation, are not reimbursable. Any time invested, or price(s) paid, for obtaining NCACS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

b. One-Day Passes: Participation in the NCACS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the NCACS.

c. In the event the Contractor requires access to contract work areas not permitted by the level of security badge issued, such need shall be demonstrated and an escort obtained. The escort shall remain visible to the Contractor at all times within areas requiring escort.

d. Standard access control badges shall be attached to the outer garment and displayed at all times while on NSBNL if required.

e. Contractor personnel shall not enter areas for which they have not been cleared. Where a need has been demonstrated to enter such areas, contractor shall be under constant escort by personnel who have been cleared. Failure to adhere to posted security requirements may result in removal of the employee from the base with future access denied.

1.3 On-Site Regulations - The installation site will be occupied during installation. The contractor shall comply with all regulations, including safety practices, environmental directives and security restrictions governing the operation on the premises. Installation shall be performed in a manner not to unreasonably interrupt or interfere with NSBNL normal business routine. Work performed outside the normal working hours of NSBNL shall be done only with written approval of receiving activity, and at no additional cost to the Government.

1.4 Occupational Safety & Health Requirements: - Contractor personnel working on-site shall comply with applicable Federal requirements of "OSHA Safety and Health Standards (29 CFR 1910), as applicable to the referenced OSHA standards in the specification, as well as, all Connecticut state and NSBNL local safety and environmental requirements.

1.4.1 Personal Protective Safety Equipment (PPE) - The Contractor shall provide their employees with all necessary personnel protective safety equipment during the performance of work on this contract.

All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection).

1.4.2 Safety Signs, Signals, & Barriers - The Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

1.4.3 Audible Noise Levels - Audible noise emitted by the contractor’s equipment shall not exceed 84 dB at the operator's work position, nor at any other point at a distance of 3 feet from the equipment under all operating and service conditions. Noise shall be measured on the "A" weighted scale of a standard sound level meter. Measurements shall be taken at the operator's work position and at each side and end of the equipment. For each measurement, the microphone shall be located on a straight line perpendicular to the surface or corner being measured. The height shall correspond to the point of highest noise level emitted from the surface or corner at the location and distance from their equipment. When an excessive noise situation becomes unavoidable, the contractor shall coordinate with the NSBNL safety officials in designating and posting a hearing protection requirement zone for the duration of the work.

1.4.4 Use Of Polychlorinated Biphenyl (PCB) - The use of PCB on or in the NSBNL is prohibited.

1.4.5 Use Of Mercury - No mercury or mercury compounds shall be brought into the NSBNL, nor shall the sight be exposed to free mercury.

1.4.6 Use Of Asbestos - The use of asbestos and materials containing asbestos in the NSBNL is prohibited.

1.4.7 Environmental Protection - Installation services shall not emit materials hazardous to the ecological system, as prescribed by federal, state and local statutes in effect at point of installation.

1.5 Material Handling Equipment (MHE) Crane And Rigging Equipment - The contractor shall all provide Lifting and Handling (L & H) equipment (e.g. Cranes, multipurpose machines, material handling equipment (forklifts), and construction equipment when used as cranes to lift suspended loads) and rigging services required for the unloading and installation of all machine components in accordance with the following:

1.5.1 The contractor shall designate a Point of Contact (POC) and provide the receiving activity with name of the POC and telephone number(s).

1.5.2 The contractor shall provide the following information to Receiving Activity Point of Contact:

(1) Name of the POC and telephone number(s)

(2) Description of the lifting and handling operation(s).

(3) Date, duration, and location of the contractor lifting and handling operation(s).

2 RESTRICTIONS

2.1 Vehicles/Parking. Issuance of vehicle passes, use of vehicles and parking areas are subject to the local rules and regulations of NSBNL security. There is NO parking for contractors on lower base. Failure to comply will result in ticketing, towing, and/or loss of vehicle privileges.

2.2 Regular Working Hours. All work is to be performed during NSBNL first shift, regular work hours from 0700 to 1500, Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours/days, the Contractor shall submit a request to the NSBNL POC for approval a minimum of two (2) working days prior to the anticipated work date. In no event shall a Contractor carry on work outside the hours and days specified in the contract without prior approval.

2.3 Restricted Colors - The Government uses the colors magenta, yellow, red and blue to identify specially controlled materials. The Contractor is specifically prohibited from using magenta, yellow, red or blue colored plastic wrapping materials or bags, tape, or other covering materials.

2.4 Radio Restrictions. Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the Government premises is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the Government premises. Use of company radio equipment requires the prior approval of NSBNL.

Security Officer.

2.5 Privately Owned Personal Computers. The use of privately owned personal computers by contractor personnel at NSBNL is allowed. They are not allowed to make any connection to the on base Ethernet system.

2.6 Photography/Recording. Contractor personnel are prohibited from having photographic equipment, tape recorders, or other recording devices in their possession while inside NSBNL spaces.

3.0 SITE SPECIFIC REQUIREMENTS.

3.1 Contractor shall perform all work in accordance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 in effect at the time of award.

3.2 Contractor shall prepare the design and work in accordance with all applicable Federal, State, and Local Codes.

3.3 Methods and Schedules. The work shall be executed in a manner and at such times as to cause the least practicable disturbance to the occupants of the buildings and normal activities of NSBNL.

3.4 Contractor Installation and Set-Up. The equipment shall be assembled, installed, set-up and tested by the contractor in the area(s) designated as its functional work area by the receiving activity.

3.5 Utilities. Reasonable amounts of shop air (80-90 psi) and electricity (120 Volt) will be made available adjacent to the installation site at no cost to the contractor. The Contractor shall be responsible for any costs incurred in connecting, converting and transferring the utilities to the work.

3.6 Lifting and Rigger Services. The use of privately owned cranes, multi-purpose machines, material handling equipment, or other construction equipment that may be used in a crane-like application to lift suspended loads on NSBNL property by contractor personnel at the installation site is restricted (see NAVFAC P-307 Management of Weight Handling Equipment for information and forms). Contractors requiring this type of equipment in the performance of this contract shall provide the Government with sufficient information (crane manufacturer documentation of maximum axle loads in a traveling configuration, crane manufacturer documentation of maximum outrigger loads (loaded and unloaded), compliance certification, crane certification, operator qualifications, crane wire certification, loads, locations, time, etc.) at least five (5) business days in advance for arranging Government inspection services and approvals. The Contractor shall furnish labor and provide all material handling and lifting equipment, rigging support services, and other support equipment (such as cranes, forklifts, Bobcats, man-lifts, etc.) necessary for continuous support of the installation and shall provide qualified personnel to operate it.

3.7 Storage. Lay-down area will be provided within the vicinity of installation site for storage of Contractor materials and tools. The Contractor shall submit an area outage request to the Government Point of Contact. The Government does not accept responsibility for security of Contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. The Contractor shall be responsible to restore the storage area to original condition after use.

4.0 SUBMITTALS

4.1 The contractor shall provide the following Submittals. Contractor shall allow 21 calendar days for Government review and acceptance of all submittals.

4.2 Accident Preventive Plan in accordance with EM 385-1-1 (15 Sep 08)

4.3 Contractor Quality Control Plan

4.4 Installation Schedule

4.5 Final Incidental Design Documents

4.6 Environmental Protection Plan

4.7 Manufacturers Catalog Data

4.8 Material Safety Data Sheet (MSDS) for all hazardous material used

4.9 Project Solid Waste Management Plan that identifies all recyclable materials.

4.10 Accident Reports

4.11 Lay Down request

4.12 Dig Permits

4.13 Contractor Parking Plan

5.0 ENVIRONMENTAL

Spills

5.1 The following information is provided to ensure all contractor personnel, including sub-contractors, performing work at the receiving activity are aware of and understand spill prevention, spill events, and the proper response for each type of event.

5.2 Spill Prevention. Contractors shall take all reasonable and necessary precautions to prevent Oil and Hazardous Substances (OHS) from reaching any air, ground, or waterway.

5.3 Spill events. A spill is any unpermitted or uncontrolled release of oil or a hazardous substance to the water, air or ground. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid, gas or solid material not authorized by the Contract.

5.4 Emergency spills are defined as follows: An immediate threat to human health or the environment, or a material not known to the person discovering the spill, or has the immediate potential to enter or has entered a drain or waterway, or migrate off government property, or requires assistance from the Government for cleanup, or the quantity spilled is greater than 10 gallons.

5.5 A non-emergency spill event is anything not specified as an emergency spill event.

5.6 The following applies to spills resulting from work being performed or equipment being provided by Government contractors in the performance of their current contract.

5.7 The contractor shall isolate the spill area and stay upwind until arrival of the Government clean-up crew.

5.8 If the contractor knows the properties of the spilled material, they shall, providing it can be done without endangering the safety or health of the contractor or other personnel, try to stop the spill and/or contain the spill to prevent it from going into drains or waterways.

5.9 The Contractor shall notify the Receiving Activity Point of Contact.

5.10 The Government will respond to all emergency spills.

5.11 The Contractor may be requested to assist the Government clean-up crew. All available technical data (MSDS and waste profiles) the contractor possesses on the material spilled shall be provided upon request to emergency response personnel.

5.12 The contractor shall assist Government personnel in the preparation of the spill reports as requested.

5.13 The Contracting Officer shall be provided with all relevant data necessary to determine financial impact and liability of the spill and reimbursement for assistance of spill clean-up and disposal services.

5.14 In the event of a non-emergency spill, the contractor shall stop the source of the spill, contain the spilled material and keep it away from drains or waterways. Block any drains near the spill if there is a chance the spill will reach them.

5.15 Contractor personnel shall wear the proper personal protective equipment while cleaning up a spill.

5.16 Waste debris shall be turned over to the Government accumulation area operator as waste awaiting designation.

5.17 Water Pollution Prevention and Best Management Practices (BMPs). In no event shall waste or any other material be disposed of in the storm sewer system.

5.18 Discharge to a sanitary sewer drain (e.g., sinks & toilets) is prohibited unless prior authorization has been obtained.

FOR SPILLS: Contact NSBNL Command Duty Officer at 860-694-4286

6.0 HAZARDOUS WASTE

6.1 Hazardous waste that the contractors generate, on government owned facilities and equipment, is considered “Co-Generated Hazardous Waste” they will use the NSBNL EPA#. The government contractors in charge of hazardous waste management, for NSBNL, will provide containers and labels to the contractors - provided they turn the hazardous waste back to the government contractor.

6.2 If the contractors elects to have a licensed hazardous waste hauler take the hazardous waste off base, or if the waste generated was generated from the contractors expired hazardous material or from servicing their own equip (Contractor Generated Hazardous Waste), the contractors would have to provide their own containers and labels. In the case where it was “Co-Generated Hazardous Waste” the contractor would still use NSBNL’s EPA# but for “Contractor Generated Hazardous Waste” they would have to obtain their own permanent or temporary EPA# for the site where the waste is being generated.

6.3 Contractors can contact the NSBNL environmental manager contractor/service provider, in charge of hazardous waste management (see above), or they can contract with a licensed hazardous waste hauler, with access to NSBNL, to haul the hazardous waste to a licensed Treatment, Storage and Disposal Facility of their choosing off base.

6.4 No contractor waste allowed in NSBNL dumpsters, No HAZMAT containers allowed in dumpsters.