Attachment A.docx

Attachment A – Application Format Application summary sheet

The NGGDPP Financial and Technical Assistance Program webpage, http://datapreservation.usgs.gov/fin_ast_prg.shtml, has proposal examples and a ReadMe file to assist in the preparation of this application.

Name of the State Geological Survey

Project Title

(Institute/Organization Name) (Street Address/P.O. Box) (City, State, Zip Code) (Telephone Number), (FAX Number), (E-mail Address)

(Institute/Organization Name) (Street Address/P.O. Box) (City, State, Zip Code) (Telephone Number), (FAX Number), (E-mail Address)

(On a scale of 1-4, with 1 being top priority, indicate the ranking of checked Grant Objectives.)

Grant Objectives

#1. Inventory

#2. Create metadata

#3. Create or update digital infrastructure

#4. Rescue data

Amount of Federal Financial Assistance Requested (Each objective must have a 1:1 Federal/State match.)

TOTAL

Please list information for any active NGGDPP-related grant/award.

Introduction

Abstract:

Project description and summary of approach

Project goals (Result or achievement toward which this effort is directed.)

Anticipated results and products

Estimated total number of metadata records that will be submitted under this project, if applicable

Project justification

Justification for proposed project.

If proposing to catalog or rescue data that might reasonably be held or cataloged by another agency (e.g., oil and gas commission) provide solid justification why it is in this proposal.

Who are the State’s primary customers?

What are the societal benefits derived from the preserved data. Please be specific and include type of data and how it is used, cost savings, lives saved, etc.

Preliminary results and prior work – This information needs to be put in Appendix 1. See Appendix 1 for the appropriate format. This information helps panel members understand how the current proposal relates to previous work. Do not assume review panel is familiar with prior work and accomplishments.

For applications to inventory collections, please provide the following:

Please list the specific metadata categories that will be used. Please provide a summary of process by which the metadata will be submitted to the catalog. More information on the required metadata elements can be found at http://datapreservation.usgs.gov/docs/NGGDPPMetadataProfile.pdf.

For applications to create metadata, please provide the following:

Please list the specific metadata categories that will be used. Please provide a summary of process by which the metadata will be submitted to the catalog. More information on the required metadata elements can be found at http://datapreservation.usgs.gov/docs/NGGDPPMetadataProfile.pdf.

Quality assurance/quality control processes used to check the data before submission to the catalog. Please provide a brief description of the methods that will be used.

Summary of the State’s plan for integrating periodic catalog updates into business processes

Summary of technical plan for how new or modified records in the catalog will be identified and updated

Summary of plan for producing metadata, for each item converted to add to the National Digital Catalog. Please list the specific metadata categories that will be used. More information on the required metadata elements can be found at http://datapreservation.usgs.gov/docs/NGGDPPMetadataProfile.pdf.

(See note below.)

PRIORITY ______

What is the unique and significant value of the data or collections at risk?

What are the physical conditions which threaten the data or collections?

How would the rescue of these data or collections be appropriate for NGGDPP support?

Summary of plan for producing metadata, for each item rescued, to put into the catalog. Please list specific metadata categories that will be used.

NOTE:

Typical grant funding requests are centered on supplies such as sample storage boxes/containers and the human-power requirements to physically rescue data and samples that are in immediate risk of deterioration or loss. Requests for building repair or maintenance, facility construction, or storage rental are not acceptable.

NATIONAL GEOLOGICAL AND GEOPHYSCIAL DATA PRESERVATION PROGRAM (NGGDPP)

GRANT PROGRAM ANNOUNCEMENT No. G15AS00016

NATIONAL GEOLOGICAL AND GEOPHYSCIAL DATA PRESERVATION PROGRAM (NGGDPP)

GRANT PROGRAM ANNOUNCEMENT No. G15AS00016

Detailed Budget Each Grant Objective Budget and Total Budget (if submitting more than one Grant Objective) must show, at least a 1:1 Federal/State match. If requesting funds for more than one grant objective, prepare and submit a separate detailed budget for each objective. The detailed budget for each submitted Grant Objective must be independent from all other submitted Grant Objectives, and must show at least a 1:1 Federal/State match for each submitted objective. Submit a total detailed budget that combines all objective totals into one budget as well as separate detailed budgets (for each objective) when submitting for two or more objectives. If there are multiple tasks under each objective, please specify how many hours each team member will dedicate to each task. See Grant Proposal Examples and ReadMe files at http://datapreservation.usgs.gov/fin_ast_prg.shtml, if further instructions or examples are needed.

Total Detailed Budget

(in hours)

Travel Expense:

Per diem

Lodging

Vehicle

Mileage

Other Direct Costs:

Supplies

Equipment

Contractual Services

Other

Total Direct Costs

Indirect Cost (attach documentation)

GRAND TOTAL

Grant Objective ___ (1, 2, 3, or 4 )

(in hours)

Travel Expense:

Per diem

Lodging

Vehicle

Mileage

Other Direct Costs:

Supplies

Equipment

Contractual Services

Other

Total Direct Costs

Indirect Cost (attach documentation)

GRAND TOTAL

Budget Justification

Travel

Purpose of trip(s)

Number of travelers

Number travel days

Per diem rate

Mileage rate

Cost of airfare or other travel costs necessary to proposed work

Justification for airfare cost

Supplies

Equipment

Contractual Services (Please be as descriptive as possible regarding the roles and responsibilities of contractors, particularly if the contracted work constitutes a large portion of the proposed work).

Project Personnel Justification and Expertise (Please list the roles and responsibilities of all personnel, including students. Also, include supervisory/oversight and management personnel who are in the proposed budget. This section replaces the need for resumes or CVs and will not be counted against page limit.)

Other Information

Indirect Costs

Please include copy of indirect negotiated cost agreement with Federal Government. This document does not count against page limit.

Fringe Benefits

Please include copy of negotiated rate agreement or internal memo supporting proposed rates. This document does not count against page limit.

Appendix 1: Preliminary Results and Prior Work

Preliminary results and prior work – This will help panel members understand how the current proposal relates to previous work. Do not assume review panel is familiar with prior work and accomplishments.

NGGDPP Collection ID

(Did work include digital infrastructure or rescuing data at risk?)