Attachment A Amendment 1 RFP16500-00015472.pdf
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- Solicitation number
- S-16500-00015472
- Issued by
- Washington County, Oregon
About this file
This is Amendment 1 to Request for Proposals RFP16500-00015472 issued by the State of Oregon's Secretary of State Audits Division for financial audit services of the Public Employees Retirement System (PERS). The RFP seeks qualified audit firms to provide comprehensive annual financial audits of PERS financial statements, pension employer schedules, and OPEB employer schedules in accordance with generally accepted auditing standards and Government Auditing Standards. The initial audit will cover the fiscal year ending June 30, 2026, with all work required to be completed by December 10, 2026. A pre-proposal conference is scheduled for February 10, 2026 at 2:00 PM PT, with questions and clarification requests due by February 16, 2026 at 10:00 AM PT. Proposals must be submitted by March 16, 2026 at 10:00 AM PT through OregonBuys. The evaluation period runs from March 19 through April 2, 2026, with a Notice of Intent to Award expected April 2, 2026. The contract will be structured as a master agreement with individual Work Order Contracts issued for each audit year, featuring an initial five-year base term with options to renew up to a cumulative maximum of eight years.
Qualified proposers must demonstrate minimum credentials including five years of public accounting experience with at least one engagement auditing a pension plan with assets exceeding $3 billion, current clients of similar size, a firm peer review report with no "fail" rating, and registration in good standing with the Oregon Board of Accountancy. The engagement partner must hold a current CPA license, possess at least ten years of public accounting experience, and have served as engagement partner on two audits of pension plans exceeding $3 billion in assets. Proposals are limited to 20 pages and will be evaluated on qualifications and experience (10 points), key personnel qualifications and experience (25 points), approach and management plan (20 points), staffing plan (10 points), work plan and schedule (10 points), cost control (2.5 points), cost methodology (2.5 points), and cost proposal (20 points). Proposers must submit detailed cost proposals using the prescribed template specifying total annual audit costs for each year of the five-year base period, along with hourly rates and estimated hours by position. All proposers must complete comprehensive statutory and compliance certifications covering tax compliance, non-discrimination, wage and hour compliance, and verification of absence from federal exclusion lists. The contractor must maintain commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), professional liability ($1,000,000 per claim/$2,000,000 aggregate), automobile liability ($1,000,000 combined single limit), and network security and privacy liability ($7,000,000 per claim or incident). No specific budget range or award value is disclosed in the procurement documents.
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Other files
| File | Type | Posted |
|---|---|---|
| RFPAttA Sample Contract PERS Financial Audit PERS.docx | DOCX document | |
| RFPAttE Cost Proposal PERS Finacial Audit PERS.xlsx | XLSX spreadsheet | |
| PERS Financial Audit RFP Amendment 1.pdf | ||
| PERS Financial Audit RFP s-16500-00015472.pdf | ||
| RFPAttD Reference Check Form PERS.docx | DOCX document | |
| RFPAttC - Proposer Information and Certification PERS.docx | DOCX document | |
| RFPAttB - Disclosure Exemption Affidavit PERS.docx | DOCX document |
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Text version
Attachment A
What controls are in place related to the accuracy and completeness of census data that is collected and forwarded to the actuary?
All Exhibits
• Review for missing, duplicated, or inconsistent data elements.
• Review and validate all PERS ID appearance in each Exhibit for reasonableness (for example, a person could not possibly receive their own Retirement Benefit and also fund another member’s Beneficiary Benefit simultaneously).
• Populate or calculate (where available) any data elements requested by consulting actuaries but not provided by jClarety Extracts.
• Review all accounts that emerge or disappear without explanation to determine whether manual reporting is needed and report issue to Operations.
• Consulting actuaries send follow-up Data Questions to PERS for account-level questions.
These Data Questions can result in added tests or validations.
• When a data issue with a member, retiree, beneficiary, or alt payee account is encountered, the account is flagged for reporting to our Operations Division as an issue.
• When each Valuation Year’s data exhibits are finalized, all flagged accounts are sent to Operations for review and any feasible correction to underlying accounts.
Non-Retired Census (Exhibit A)
• Review and / or validate Negative Service Credit amounts.
• Review and / or correct negative or otherwise illogical Pre-Moro Service Credit amounts.
• Validate Dates of Birth, Hire Dates, Membership Dates, Retirement Dates, Lump Sum
Payment Dates, Tax Remedy Eligibility flags, and Plan membership for consistency and reasonableness.
• Validate Tier One/Tier Two Prior Service, Account Balance, and Membership Date.
• Validate PERS IDs showing multiple Statuses
• Validate Prior Year vs Current Year Status Transitions
• Validate ratio between Final Average Salary (FAS) and Subject Salary
• Validate Tier / Plan changes vs prior year for adjustments, redeposits, or purchases.
• Update records for retroactive adjustments or corrections done on the source system after the jClarety Extracts are output.
• Correct OPSRP benefit data when a benefit effective during the Valuation Year is retroactively processed after the end of the Valuation Year.
• Handle benefits within the Valuation Year’s criteria that are retroactively processed after the subsequent January payment is issued.
• Create data records for Orphaned Alternate Payees that are excluded from the jClarety
Extracts.
• Edit data records for recipients of Manual Checks.
Retired Census (Exhibit B)
• Review and / or validate Negative Service Credit amounts.
• Review duplicated, $0.00, or unredeemed/unredeemable benefit payments.
• Validate Dates of Birth, Hire Dates, Membership Dates, Retirement Dates, Lump Sum
Payment Dates, Tax Remedy Eligibility flags, and Plan membership for consistency and reasonableness.
• Validate PERS IDs showing multiple Statuses.
• Validate Prior Year vs Current Year Status Transitions.
• Validate Tier / Plan changes vs prior year for adjustments, redeposits, or purchases.
• Update records for retroactive adjustments or corrections done on the source system after the jClarety Extracts are output.
• Correct OPSRP benefit data when a benefit effective during the Valuation Year is retroactively processed after the end of the Valuation Year.
• Handle benefits within the Valuation Year’s criteria that are retroactively processed after the subsequent January payment is issued.
• Recreate data records for benefit payments that were issued and redeemed/redeemable but not otherwise captured by the jClarety Extracts.
• Edit data records for recipients of Manual Checks.
TRFA Offset (Exhibit C)
• External party provides census data.
• Send TRFA data to Accounting, Cash, and Tax Section (ACTS) for review and validation.
Health Insurance Information (Exhibit D)
• Third Party Administrator provides health insurance data.
• Send questionable RHIA/RHIPA subsidy data to PERS Health Insurance Plan (PHIP) for review and validation.
Withdrawals / Lump Sums (Exhibit E)
• Review duplicated, $0.00, or unredeemed/unredeemable benefit payments.
• Validate Retirement Dates, Lump Sum Payment Dates, and Plan membership for consistency and reasonableness.
• Correct OPSRP benefit data when a benefit effective during the Valuation Year is retroactively processed after the end of the Valuation Year.
• Handle benefits within the Valuation Year’s criteria that are retroactively processed after the subsequent January payment is issued.
• Validate Aggregate Sum Refund and Unit Withdrawal Benefits.
• Create data records for recipients of Manual Checks.
Actuarial Asset Information (Exhibit F)
• Financial Reporting Section (FRS) provides data. It is subject to their data validation procedures.
• Submit exhibits to consulting actuaries without further validation.
Employer Information (Exhibit G)
• Validate Salary data for employers that leave Active status mid-year.
• Validate Employer Rates and rate changes vs expectations, with random selection review.
• Validate Unused Sick Leave participation for randomly selected employers.
• Validate employer SLGRP membership.
• Send employer status activity to Employer Service Center (ESC) for review and validation.
• Ensure that any employer that paid Active Member or Retiree Salary subject to PERS contributions during the Valuation Year is represented in the data.
Deceased Member Information (Exhibit H)
• Review all Dates of Death that were removed from accounts to ensure that any persons validly removed are still reported in the Exhibit.
Sick Leave, Vacation, Waiting Time Study (Experience Study Exhibit I)
• Review and validate Final Average Salary, Service Credit, Retirement Options, Calculation Method, and Judge benefit data scenarios.
• Review and validate Final Average Salary Unused Sick Leave amounts vs. Employer participation.
• Review data fields for randomly flagged accounts.
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