Attachment A 36C10X26Q0041.docx

Sources Sought Notice Sources Sought Notice

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Strategic Acquisition Center (SAC) is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Brand Name or equal Non-Powered Patient Transfer Standing Aid.

The SAC in conjunction with VHA is seeking a qualified source to supply brand name or equal Lotus Active Stand Aid (part number 5900 8200) and Lotus Active Stand Aid, Compact (part number 5900 8250), manufactured by Lopital, on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Vendors will be required to deliver this equipment to VA medical centers and facilities throughout the United States.

The anticipated period of performance is for one 12-month base period with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 – Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees.

The FAR Provision found at 52.204-7 requires that “The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of submission.

Submissions for this “sources sought” shall be submitted by email no later than the due date and time listed in the announcement to Anthony.Zibolski@va.gov. Email responses shall include the following Subject Line: “Response to Sources Sought Notice 36C10X26Q0041”.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities.

The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

The Department of Veterans Affairs (VA) is seeking vendors who can provide Lopital® Lotus or equal as listed above which meet all the following salient characteristics:

Respondents may propose any product solution or configuration so long as they meet the salient characteristics.

CLIN’s 0001-0002 apply to the following SC’s:

CLIN 0001 applies to the following SCs:

CLIN 0002 applies to the following SCs:

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient SC specified above.

In addition to the above CLINs and salient characteristics, the Government contemplates utilizing the below evaluation subfactors:

Design Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following:

1. Design of the patient handle area; options for grab locations for the patient to get into an upright position.

2. Knee pad / lower leg support location adjustability

3. Lower leg height under 4”

Performance The Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to:

1. Maximum weight handling beyond 400 lbs

2. Base spreading operation

3. Locking caster operation

Quality/Construction/Training

1. Warranty terms and conditions

2.0 RESPONSE INSTRUCTIONS

Responses to this Sources Sought Notice shall include the following:

1. Full name and address of company.

1. SAM Unique Entity Identifier (UEI).

1. Business Size.

1. Manufacturer or Distributor:

3. If distributor, provide full name, business size and address of manufacturer.

3. If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed.

1. Country of Origin designation for all products proposed.

1. Ability to provide uninterrupted supply of products on a national scale.

1. Technical Literature that clearly shows product(s) meets the exact brand and model identified, or salient characteristics if you’re proposing an equal product with page numbers where each salient characteristic is met.

1. Does respondent offer an annual service plan, Yes or No?

7. If Yes:

0. What does the plan cover?

0. Does plan cover software updates only?

0. Does the plan cover parts repair or replacement only?

0. Does the plan cover both software and parts?

7. Respondent is requested to provide documentation that shows information on their service plan.

7. Is the service provided by the OEM or a subcontractor?

1. Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

1. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any.

9. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.

1. Does your firm have any subcontracting opportunities for this equipment?

1. Identify any federal contracts vehicles held by your firm that provides this equipment.

1. Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment?

1. Are the Government’s specifications unduly restrictive?

1. Any additional information the Government should know prior to issuing a solicitation.

Sources Sought Notice