Attachment_9_Sample_Use_Rights_Letter.docx

Attachment 9 – Sample Use Rights Letter IDIQ Exhibit Planning & Design Contract

April 2018 - 1 page

[This is a Sample Use Rights Letter for contractor’s to use when acquiring images for NPS exhibits, if the copyright owner does not have their own licensing form.]

[Contractor’s letterhead, addresses, and contact information here; DO NOT USE THE NATIONAL PARK SERVICE LETTERHEAD OR LOGO.]

[Date]

[Address of copyright owner]

Dear [copyright owner], The National Park Service is developing a new exhibition for the [specific location (for example, visitor center)] at [the NPS site (for example, Grand Canyon National Park)]. Our design firm is designing the new exhibits and would like to use the following image:

[Identifying information regarding the proposed image (for example: name; description; identification number, if any).]

A reference image is attached. The finished size of the image in the exhibit will be [dimensions of final reproduced size]. Please let us know what is needed to place an order for this image, including the credit line. Please note that credits are limited to the name of the copyright owner and the name of the organization, if applicable; credits shall not include web site addresses. Based on the park’s preference, credit information may be located directly with the image, in a combined credit panel exhibit, or in the exhibition information notebook at the information desk.

Before we can use the image in the exhibit, we will need written permission for the life of the exhibition. If you can grant permission, please sign this letter and return it to my attention.

If you have any questions, please feel free to call me at [telephone number of contractor] or email me at [email for contact person at contractor’s office].

Sincerely, [Contact person at contractor’s office, and their title.]

The National Park Service is hereby granted permission to use the image cited above in a new exhibit for [name of specific location and NPS site referenced above].