Attachment 8 - Contractors Off-Boarding Tasks.pdf

Attachment 8 - Contractor’s Off-boarding Tasks RFQ/ 2031JW21Q00083

(OCC) SEPARATION NOTIFICATION

Contractor’s Off-Boarding Tasks The following steps are designed to assist you in accomplishing all the activities necessary to ensure your separation from the OCC is a simple and uncluttered experience.

You don’t have to perform these activities in the order listed. You may also want to print this page and use it as a checklist, marking off each activity as you complete it.

If you haven't already done so, notify your Contracting Officer’s Representative (COR) of your separation date as early as possible - preferably at least two weeks before your last day. You can do this verbally or by e-mail.

When prior notification is provided by the contractor concerning a departing employee, the COR will submit an Off-Boarding Request in the Personnel Administration and Security System (PASS) https://pass.occ.treas.gov/suite/apps.

The contractor will initiate the Off-Boarding Request in PASS https://pass.occ.treas.gov/suite/apps if the contractor employee departs without prior notification.

PASS will automatically notify your COR and all other interested units of your departure and inform them that their assigned off-boarding tasks must be completed prior to your departure from the OCC. Information Technology Services (ITS) receives a Service Now ticket initiated from PASS that indicates that you are off-boarding. This will ensure the termination of all of your user accounts on the local area network (LAN), mainframe, and dial-in platforms.

It is the policy of OCC that all separating contractors complete the list of off-boarding activities identified below and return the completed form to the COR or the contractor’s project manager prior to their departure. Contractors shall ensure that no government property, correspondence, or records, including classified or confidential material, are removed from the OCC.

Whether or not you are removing any documentary materials, the departing contractor employee shall print, read, and sign the Department of the Treasury Documentary Materials Removal/Nonremoval Certification form and provide to the COR prior to departure. If you plan to remove documentary materials from the OCC, your supervisor must also sign the form acknowledging the documentary materials being removed. Questions about which documentary materials you may or may not remove should be directed to OCC’s Disclosure Services and Administrative Operations at 202-649-6390. Upon completion, the form should be sent to Disclosure Services and Administrative Operations, Mail Stop 6W-11.

Please return all OCC-owned property, including, but not limited to the list below, to the proper custodian, or in the case of IT equipment, coordinate with your local Customer Support (CS) agent for a return time:

https://pass.occ.treas.gov/suite/apps http://occnet.occ/human-resources/employment-opportunities/off-boarding/documentary-materials-removal-nonremoval-certification.pdf http://occnet.occ/OCCnet/employee/certification.pdf http://occnet.occ/OCCnet/employee/certification.pdf http://occnet.occ/human-resources/employment-opportunities/off-boarding/documentary-materials-removal-nonremoval-certification.pdf

Attachment 8- Contractor’s Off-boarding Tasks

RFQ/ 2031JW21Q00083

Name of Contractor Employee:

Contractor:

Contract Number:

Date of Departure:

COR:

OCC Property Return To Received By Date of Return

Building ID/Smart ID Office of Security

(OS)

Emergency Preparedness Kit OS

Keys OS

Library Materials Library Services

Publications COR

Phone Card Local Customer Support (CS) Agent

Blackberry Local CS Agent

Pagers Local CS Agent

Mobile Phones Local CS Agent Laptops/Desktops Local CS Agent

Software Local CS Agent

RSA SecurID Token Local CS Agent

ARCdisk/Apricorn disk Local CS Agent

External Hard Drive Local CS Agent

Miscellaneous Hardware Local CS Agent

Record Center Materials Records Management