Attachment 7 - The QA Sheet (Final).pdf

Attachment 7 - The Answered Q&A Sheet

1. Are personnel able to serve in dual roles? Offerors have the flexibility to combine duties across different labor categories as long as the essential functions are covered. If the offeror chooses to combine duties, the offeror must explicitly state this in the proposal, including a detailed explanation of how the combined roles will meet all project requirements. Subject to approval of the COR.

2. Should Volumes 1 through 5 of the proposal be submitted as a single, tabbed PDF or as separate PDF files? Please refer to the Proposal Instructions in Section L. “The Offeror's proposal will be submitted in a portfolio PDF format, including all documents.” The Government will further clarify the requirement in the forthcoming solicitation amendment.

3. Are the Construction Managers able to work remotely from Hill’s office? Construction Managers are to be onsite.

4. Will parking be available to the CM team personnel? Daily parking permits can be obtained for $9 per day, subject to availability. Nearby public parking garages, such as Union Station are also available.

5. On Page 3, it states that for the Estimated Hours Quantity, an offeror can propose their own estimated hours. "If an offeror proposes their own estimated hours, how would GPO evaluate those hours against other proposals for this IDIQ contract? Estimated hours are for GPO to evaluate labor category unit pricing. Task order pricing will use unit pricing and the offerors proposed hours and labor categories.

6. For buildings A, B, C, and D, what is the status of asbestos, lead paint, and other toxic substance abatement currently? Have any assessments or abatements been completed to date? Hazmat surveys are conducted by GPO prior to start of construction. Survey results are provided to contractors.

7. Is there a DBE/MBE requirement or sub-goals? This requirement is N/A.

8. Volume 4: Past Performance. Is there a required number of PPQ’s to be submitted for evaluation? The solicitation amendment will apply the following instructions:

Past performance information is one indicator of an offeror’s ability to perform the contract successfully. Offerors must demonstrate a pattern of past performance in accordance with the evaluation criteria in Section M. The past performance questionnaire, provided as Attachment 5, shall be completed by customer references. The offeror’s proposal submission must include a minimum of three completed past performance questionnaires to enable proper evaluation. The customers references shall submit the completed questionnaires via email to the Contracting Officer and Contract Specialist. The offeror may submit other forms of past performance records to supplement Attachment 5, including CPARS. Any supplemental information shall not be submitted as a substitute to Attachment 5, however.

9. PPQ form, Item 4. – “Pace of Performance”. Is this a typo? Should it be “Place of Performance”? If not, please clarify what information is to be provided. Place of Performance. This is a typo that will be corrected in the forthcoming solicitation amendment.

10. For pricing items 21 – 25, can we provide a breakdown of the unit cost and leave the Total Cost as TBD? In order to estimate total cost, a quantity would need to be provided. CLINs 0021-0025 are to be used for third party services if the offeror does not have the capability in-house.

11. Is there an incumbent for this contract? This is a new requirement; there is no incumbent.

12. Will office space be provided for the CM team onsite at GPO? Office space for administrative work will be provided. All other activities will be conducted on work sites during normal working times.

13. If office space is provided for the CM team, will it have furnishings, electricity, and Wi-Fi/internet?

Yes

14. Please clarify RFP Section C.4.3 Commissioning. Section J attachment is missing and we cannot write a project specific Cx plan without knowing the scope of the work for the project. AFG can provide you with a sample Cx plan, generic, from a past project if you wish. Section C.4.3 states “The CMS contractor will be responsible for providing commissioning for all systems installed or updated under the construction contract. The CMS contractor shall develop the commissioning scope of work through review of construction contract documents in section J attachments”. In Section C.4.3.1 requires the CMS to provide a TAB contractor. C.4.3.1. The contractor may be tasked to provide the services in-house or through an independent organization to perform these functions.

These services shall include providing professional and technical expertise for start-up, testing and balancing, calibration, and certification of systems within a facility. The Contractor shall be able to provide any level of commissioning needed from total support to specialty services. Task order specific Cx requirements are on page 26 section C.4.3

15. Please clarify RFP Section C.4.3 Commissioning & Testing Services. Please precisely define the commissioning that would be required. TAB work is typically performed by the Contractor because they have ownership of the systems being installed. The statement “any level of commissioning of specialty services” is very open-ended and makes it difficult to estimate Special equipment beyond standard MEP, fire protection commissioning and/or building envelope commissioning that could fall under this statement. Task order specific Cx requirements are on page 26 section C.4.3

16. Please clarify, Has a waiver to Section 1.8.4 of the P100 been approved for providing in-house commissioning? “Section 1.8.4 of the PBS-P100 states the following. “The Commissioning Agent must be an independent commissioning provider contracted by GSA, or by a firm subcontracted by the Construction Manager as Advisor”. Section 1.2.4.1 of the PBS-P100 states “Deviations from the P100 require an approved waiver except as noted below. Project teams seeking relief from requirements must establish the technical hardships that make compliance impossible”. GPO commissioning specifications are to be followed. GPO does not adhere to P100.

17. Is there a minimum or maximum number of PPQs to be submitted? See response to Question 8.

18. Is there a preferred number of PPQs that need to be submitted with the response? See response to Question 8.

19. Will GPO provide a copy of the attendee list from the Industry Day on August 1st? There is no list of record from the site-visit.

20. Section B.2 Contract Type paragraph 3 states "The quantities specified are estimates to be used solely for evaluation purposes." Paragraph 4 states "Estimated Hours Quantity: These hours are for sampling purposes. An offeror may propose their own estimated hours." Will GPO please confirm that the hours provided in Section B.2 Contract Type will be used for evaluation purposes and should not be changed otherwise evaluating industry offers will not be on the same playing field? (RFP pg 4, Section B.2) Estimated hours are for GPO to evaluate labor category unit pricing. Task order pricing will use unit pricing and the offerors proposed hours and labor categories.

21. Section C.7.3. Transition Plan states "In the event the incumbent does not win the award the contractor shall be responsible to transition out of all technical activities identified in the requirement during the final awarded period of performance." Will GPO share the name of the incumbent contractor? (RFP pg 15, Section C.7.3) This is a new requirement; there is no incumbent.

22. Sections D.2-D.7. Will GPO please confirm these sections are applicable to this Construction Manager Support Services Opportunity? As this submission is to be submitted electronically and these services are typically the responsibility of the general contractor, we do not see how these sections apply to this CMS opportunity. (RFP pg 34-35 Section D.2 - D.7) These sections are not applicable.

23. Section F.4. Place of Delivery or Performance states " The Contractor shall deliver supplies under this contract F.O.B. destination to the following locations: " however no locations are listed following this statement. Will GPO provide supply delivery locations or confirm that there will be no delivery of supplies required under this Construction Management Support Services contract? (RFP pg 39, Section F.4) No delivery of supplies are anticipated under this contract. The forthcoming amendment will apply the necessary update.

24. Section 6.1 Consumable Parts Listing states "A complete and accurate listing of all consumables required for the operation of the machinery." Will GPO please confirm that this consumable parts listing is the responsibility of the general contractor who will be procuring and installing the equipment and providing the O&M equipment and not the responsibility of the Construction Management Services Support contractor who will confirm compliance to the Consumable Parts Listing? (RFP pg 40, Section F.6.1) Confirmed. The awardee will not procure any consumable parts under the IDIQ.

25. Page 52: MANUFACTURING FACILITY QUALITY CERTIFICATIONS. Will GPO please confirm this section applies to the general contractor and is not the responsibility of this Construction Management Support Services opportunity? (RFP pg 52: MANUFACTURING FACILITY QUALITY CERTIFICATIONS) The Agency will remove this clause in the forthcoming solicitation amendment.

26. L.2.2 states "The Offeror shall propose fully burdened labor rates for the base period and all options."

Will GPO please confirm offerors are to duplicate the Table in Section B on pages 4-5 and use the same level of effort for evaluation purposes only for all four option years? (RFP pg 69, L.2.2) Yes, the offeror shall duplicate the schedules in Section B with the specified level of effort for each labor category.

27. L.2.2 states "For Task Order 1 price evaluation the Offeror shall propose labor categories and number of hours for each to successfully manage the construction project. Hourly rates shall not exceed the ceiling rates proposed for the base period." Will GPO please confirm that Task Order 1 is the ongoing Renovation of the 4th Floor of Building D? (RFP pg 69, L.2.2) Task Order 1 will cover construction management services for the renovation of Building D.

28. Will GPO please confirm if this pricing should be included as a separate attachment to the table referenced on page 3 and 4 of this RFP document? (RFP pg 69, L.2.2) Pricing data shall be included in Volume 5. See page 69 of the solicitation.

29. L.2.5 states "The Proposal submitted in response to this Solicitation must be no longer than 60 pages single spaced in A4 o r8.5"x11" size paper." Will GPO please confirm if this maximum of 60 pages only applies to Volume 2: Technical Proposal? (RFP pg 69, L.2.5) The amended solicitation will include no page restrictions.

30. Within Vol. 2, the solicitation asks for Management, Quality and Commissioning Plans. Can this be clarified? Are evaluators looking for plans specific to Task Order 1, or just more of a general idea of how such plans would work? Specific to Task Order 1.

31. RFP Page 70 reads "ii.Resumes not exceeding five (5) pages for each individual; and" There is no punctuation or information. Is there missing information or are i and ii the only requirements? This is a typo that will be corrected in the forthcoming solicitation amendment.

32. RFP Page 70 requires Past Performance submission via Attachment 5. Please confirm bidders should submit 3 PPQs. See response to Question 8.

33. RFP limits responses to 60 pages. Are cover pages, table of contents, past performance reports, tabs included in the page count? Please specify. The amended solicitation will include no page restrictions.

34. Please confirm that information and attendance will be shared from the site walk with all bidders?

The site-visit was limited to a walkthrough of the construction sites at the main GPO Building in Washington, DC. No new information was released during the site-visit. The list of attendees was not collected.

35. Confirm scope of work and deliverables for CMS Task Order 1. Please provide the schedule for the referenced scope. Projected completion date January 2026

36. Please advise if there is an incumbent? If so please provide the contract number and current FTE's and Labor Categories serving the contract. This is a new requirement; there is no incumbent.

37. Confirm that an extension will be provided as there is substantial information within this task order that will require input from the Q&A. The Government intends to grant a 14-day extension, at a minimum, via a solicitation amendment.

38. Section B.2 Contract Type "*Estimated Hours Quantity: These hours are for sampling purposes. An offeror may propose their own estimated hours." Are the estimated hours for pricing evaluation of the IDIQ contract or are these hours the estimated hours for Task Order #1? Hours are estimated hours for evaluation. The offeror will propose hours per task order for each labor category to successfully manage the project.

39. Can you please provide the most current General Contractor schedule for Task Order #1? Projected completion date January 2026

40. RFP Section c.13.1 and C.15. These sections list required certifications. C.13.1 requests that Key Personnel have one certification. Section C.15 lists numerous required certifications. Please confirm that individuals in each labor category need one of the requested certifications and not all certifications. Correct, only one of the following is required: CCM, PMP, AIA, PE

41. The solicitation instructions imply that four key personnel need to be identified - a construction executive and three construction managers. However, the attached specifications indicate that a project scheduler should be considered a key personnel. Should a project scheduler be listed in our response as a key personnel? The attached specification applies to the construction contract. Key personnel for this requirement are Construction Executive and 3 Construction Managers.

42. Would the USG consider adding a SDVOSB set aside? Not at the moment.

43. Who is the incumbent? This is a new requirement; there is no incumbent.

44. On page 8 of the solicitation, it states that a detailed version of the Statement of Work (SOW) will be provided. When will the detailed version of the Statement of Work be provided? Page 9-22 is the SOW for the base contract, 23-32 SOW for Task Order 1

45. Will the NDA on page 47 be the final version of the NDA? The solicitation incorporates the latest version of the NDA.

46. On page 70 it states “All proposals will be submitted via email directly to the following:

a. Contract Specialist, Sae Jeong at sjeong@gpo.gov and Contracting Officer, Troy White attwhite@gpo.gov with attachments with Microsoft Office Word (*.doc or *.docx), Microsoft Office Excel (*.xls or *.xlsx), or Acrobat Reader (*.pdf) formats in Microsoft Windows environment. No single e-mail shall exceed 5MB. All attachments must be unzipped”. Does this mean we do not submit via SAM.GOV? Email submission is mandatory. Follow the solicitation instructions.

47. Pages 16-17 Key Personnel states resumes can be no more than five pages? Can they be less? Yes

48. Can this statement be clarified? “Signed and dated letters of commitment for each key personnel accepting employment on the contract.” Does this mean we need to have the letter of commitment in our responses? Yes, the offeror must include signed and dated letters of commitment for all key personnel proposed in Volume 3.

49. Attachment 5 Past Performance Questionnaire does not state how many past performances are required can this be clarified please? See response to Question 8.

50. Page 28, C.6.2 Quality Management Plan, The first sentence of this paragraph references a Quality Assurance Plan. The second sentence of the paragraph references a Quality Management Plan.

Please verify that the Quality Assurance Plan and the Quality Management plan are the same document. Yes, these are the same documents.

51. RFP Page 69, Volume 1, Task Order 1 Draft Quality Management Plan, Please verify that this Quality Management Plan is to be specific to the project titled “SID Building D Press Room (PR) Renovation dated February 28, 2022”. If this is not the project for which the project specific Draft Quality Management Plan is being requested, please identify the appropriate project. Yes, the Draft Quality Management Plan should be specific to Task Order 1 SID Building D Pressroom.

52. RFP Page 69, Volume 1, Task Order 1 Draft Commissioning Plan, Please verify that this Draft Commissioning Plan is to be specific to the project titled “SID Building D Press Room (PR) Renovation dated February 28, 2022”. If this is not the project for which the project specific Draft Commissioning Plan is being requested, please identify the appropriate project. Yes, the Draft Commissioning Plan should be specific to Task Order 1 SID Building D Pressroom.

53. RFP Page 69, Volume 3, This paragraph requests the resume’s for key personnel proposed by the offeror that are essential to construction management support services under the contract. Page 16, Paragraph C.13, The Government identifies the need for four (4) key personnel under the Project Support Services. These positions are identified as Contract Executive and three (3) Senior Construction Manager’s. Please verify that the Government is requesting resume’s for the Contract Executive and three (3) Senior Construction Manager’s to be included in Volume 3 of the proposal.

In addition, can the offeror provide resume’s for additional personnel that offer feels are critical to project success provided they do not exceed 5 pages for each individual? Yes

54. RFP Page 69, Volume 3, Item ii – The statement “Resumes not exceeding 5 pages for each individual; and…” is cut off. Is there any additional information that should be in this item? The inclusion of “and” is a typo that will be removed in the forthcoming solicitation amendment. Bullets i and ii complete the instructions for Volume 3.

55. RFP Page 69, Volume 4 – Is there a specific number of PPQs that you would like to see in the proposal? Should we submit project profile pages as well, or should we submit the PPQs only? See response to Question 8.

56. RFP Page 69, Volume 4 – Can we substitute CPARS forms for the PPQs? See response to question

8. You may not substitute CPARS with Attachment 5.

57. RFP Page 69, Volume 5 – indicates that the Offeror must enter cost/pricing information in the fields marked TBC(O) in section B. Subsequently Paragraph (L.2)(2) on page 68 states that for Task Order 1 price evaluation for the Offeror shall propose labor categories and number of hours for each to successfully manage the construction project. Please verify that the pricing being requested is to manage “SID Building D Press Room (PR) Renovation dated February 28, 2022”? Pricing to be provided is unit pricing for each labor category for the base contract and pricing to manage the “SID Building D Press Room (PR) Renovation dated February 28, 2022” Task order pricing will utilize unit pricing and proposed hours for each labor category based on effort required to successfully manage the project.

58. RFP Page 69, Volume 5 – indicates that the Offeror must enter cost/pricing information in the fields

1 price evaluation for the Offeror shall propose labor categories and number of hours for each to successfully manage the construction project. Please verify that the estimated hours quantity for each CLIN (0001 thru 0020)may be adjusted by the Offeror based on the Offeror’s opinion of the effort required to manage “SID Building D Press Room (PR) Renovation dated February 28, 2022”?

Pricing to be provided is unit pricing for each labor category for the base contract and pricing to manage the “SID Building D Press Room (PR) Renovation dated February 28, 2022” Task order pricing will utilize unit pricing and proposed hours for each labor category based on effort required to successfully manage the project.

59. RFP Page 69, Volume 5 – indicates that the Offeror must enter cost/pricing information in the fields

1 price evaluation for the Offeror shall propose labor categories and number of hours for each to successfully manage the construction project. Please verify that the cost associated with CLIN21 (Other Direct Cost), CLIN22 (Commissioning and Testing Services), CLIN23 (Testing Services), CLIN24 (Claims Services) and CLIN25 (Additional Services) are not required to be included in Volume 5 or any other location in the proposal response. CLIN 21 through 25 only required with proposal response if the task order requires services beyond the offerors in house capabilities.

60. Do subconsultants need to sign the NDA? Yes.

61. On page 8 of the solicitation, it states that a detailed version of the Statement of Work (SOW) will be provided. When can we expect the detailed version of the Statement of Work to be provided? Page 9-22 is the SOW for the base contract, 23-32 SOW for Task Order 1

62. On page 8 of the solicitation, it states that a detailed version of the Statement of Work (SOW) will be

9-22 is the SOW for the base contract, 23-32 SOW for Task Order 1

63. On page 8 of the solicitation, it states that a detailed version of the Statement of Work (SOW) will be

9-22 is the blanket SOW for the base IDIQ contract; Pages 23-32 include the SOW for the anticipated Task Order 1

64. What is the anticipated timeline for the Building D renovation project? The final completion date is January 2026

65. Are there any known hazardous materials that will need to be addressed during renovations? GPO has a hazmat survey which is provided to construction contractors.

66. What level of security clearance is required for personnel working on this project? No clearance is required but all personnel must pass a GPO background check to receive badges. Must be US Citizens or legally authorized to work in the US and provide proof. Bldg D access requires site specific badge that is checked out daily.

67. Are there any specific sustainability or energy efficiency goals for the renovation? No

68. What is the process for obtaining badges and site access for the CM team? Submit badge request paperwork through GPO Police and pass background checks. Bldg D access requires site specific badge that is checked out daily.

69. Are there any noise or work hour restrictions due to ongoing GPO operations? Current construction work is between 5:30am and 3:00pm. Offer will be required to provide personnel on all days the constructions contractor is working. Activities that produce excessive noise are coordinated with occupants to occur on non-working days and times.

70. How will the clean room construction impact ongoing GPO printing operations? Disruptive activities are coordinated in advance.

71. Are there any union labor requirements or preferences for this project? No

72. How many Past Performance Questionnaires will be required with the proposal? See response to Question 8.

73. Is there an incumbent firm? If so, which firm? This is a new requirement; there is no incumbent.

74. Is there a DBE participation requirement for this contract? If so, what is that goal? N/A

75. Should the Quality Management Plan and Commission Plan be general or sample task-specific? Plans should be specific to Task Order 1 SID Building D Press Room

76. Are a table of contents and cover letter required in the proposal? Will those be part of the page count?

Which if any proposal pieces are excluded from the page count? The forthcoming solicitation amendment will remove the page count restrictions.

77. Does GPO plan to award just one or multiple CM contracts? GPO intends to award one IDIQ contract from the solicitation.

78. Does GPO have a timeline for your current and planned projects? Multiple construction projects are expected to begin within the next 6-12 months.

79. Is it expected that special inspections will be conducted by a third party, or can they be completed by a member of the CM firm’s in-house team? Dependent on the type of inspection. If the firms in house personnel have professional licenses or credentials necessary to perform the inspections, they may.

Refer to Cx and special inspections specifications for requirements.