Attachment 7 - 0003 Statement of Work (Grand River).docx

Project Road Maintenance Grand River Grassland General Information

1.0 Scope of Work

The general scope of work pertaining to this contract consists of performing annual road, campground road and trailhead maintenance throughout the Grand River National Grassland. This work is being solicited as a “performance- based” service contract. The term “performance-based” indicates the Contractor is responsible for achieving an end product. Furnish all labor, material, equipment, tools, transportation, and supplies necessary to complete the work according to the contract.

Note:

Actual services provided will be paid at the unit prices offered and paid based on Actual Quantities (AQ), except Mobilization will be paid as a Lump Sum Quantity (LSQ) and Cubic Yards (CY) will be paid as a Vehicle Quantity (VQ).

The contractor shall be required to have a mapping program, like Avenza Maps, on their smart phone, tablet or GPS device that can read the pdf maps provided in the contract in order to display and locate the contract items.

2.0 Background

Project Description and Location The work consists of annual road, campground road and trailhead maintenance. Road maintenance work to be performed will be on National Forest System Roads and Trailheads within the:

Grand River National Grassland in Perkins County, SD

All work and equipment shall be in compliance with the terms, specifications, and provisions of this contract. All equipment shall be in good operating condition, meet all safety standards and shall be operated by competent operators experienced in the work.

General Specifications Use of Roads by the Contractor

The Contractor is authorized to use roads under the jurisdiction of the Forest Service for all activities necessary to complete this contract, subject to the limitations and authorizations designated in Road Order(s) or described in the contract, when such use will not damage the roads or National Forest System resources, and when traffic can be accommodated safely.

Traffic Control

· The Contractor shall exercise due caution and care during road maintenance operations to prevent undue conflict with public users of the roads.

· Perform work in a manner that ensures the safety and convenience of the public and protects the private property adjacent to the project. Accommodate public traffic on roads adjacent to and within the project until the project is accepted.

· Barricades, Warning Signs, and Lights: Comply with standards and code requirements for erection of structurally adequate barriers. Signing shall meet MUTCD Standards and advise the public of the work being done.

· All road and traffic related signing shall be in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

· Each piece of equipment shall have a reflectorized "slow moving vehicle" sign attached.

· The Contractor is to post warning signs on both ends of the section being worked to warn the road users of the work in progress. Signs will be moved, as needed, so that a sign does not precede machinery more than two (2) miles.

· No berms or windrows of material shall be left overnight.

Fire Control

· Spark Arresters. Each internal combustion engine shall be provided with a spark arrester or spark arresting device approved by the Forest Service.

· Each piece of equipment shall have a chemical fire extinguisher meeting one of the following specifications: 2 1/2-pound size or larger dry chemical type; 4-pound size or larger carbon dioxide type.

Cleanup and Disposal

The Contractor shall be responsible for solid waste disposal. The Contractor shall at all times keep the area in a clean, neat, and orderly condition. Construction related debris, including but not limited to used motor oil, oil cans, grease cartridges and refuse shall be removed promptly from the site and disposed of in a lawful manner off National Forest System lands. Fees for the use of landfills or transfer stations shall be paid for by the Contractor if there is a charge.

Existing Utilities

The Contractor is responsible for location of all utilities prior to ground disturbance, “One Call before you dig.” Damaged utilities shall be repaired at the Contractor’s expense.

Sanitation, Health, & Safety

· All earth-moving equipment and motorized equipment having an obstructed view shall be equipped with a reverse signal alarm which is audible above surrounding noise level.

· Do not permit any worker to work in surroundings or under conditions that are unsanitary, hazardous, or dangerous.

Existing Facilities

In addition to the requirements of the Use of Premises Clause, AGAR 452.236-70, all existing facilities such as signs, cattleguards, picnic tables and drainage structures damaged by the Contractor shall be replaced or repaired by the Contractor at no additional cost to the Government.

Pollution and Erosion Control

During all operations under this contract, the Contractor shall direct surface runoff water to stabilized waterways and to keep the drainage systems functioning effectively. Exercise reasonable measures to prevent or minimize soil erosion and pollution of water and other resources.

Noxious Weed Control

In order to prevent the potential spread of noxious weeds the Contractor shall be required to furnish proof of weed-free equipment. This cleaning shall remove all dirt and plant parts and material that may carry noxious weed seeds into the construction area. All subsequent move-ins shall be treated the same as the initial move-in. Prior to move-in the contractor shall make equipment available for Forest Service inspection at an agreed location.

Contractor Requirements

3.0 Technical Requirements / Tasks

Special Project Specifications Road, Trailhead/Parking lot Grading The intent of this contract, as it pertains to the road grading by the mile, is to meet the criteria described in the technical specifications with a maximum of six (6) passes. A pass shall consist of one complete coverage of the surface.

Road and Trailhead grading shall consist of reshaping and finish blading including shoulders and turnouts, to provide adequate water runoff. Contractor shall

· Restore, maintain the original cross section and grade of the road and trailhead.

· Remove ruts, berms washes, slough, and other irregularities that prevent normal runoff.

After the finish blading, the roads, campground roads and trailheads, shall

· Have been bladed shoulder to shoulder and end to end, including turnouts

· Blade and shape roads and trailheads when moisture content is suitable for compaction, as determined by the COR.

· Be crowned (5%-8% from centerline).

· Have out sloped roads slope of 3%-5%.

· Have no surfacing material wasted.

· Have ditches, lead off ditches, rolling dips, water bars and other drainage facilities cleaned of obstructions and graded to drain.

Spot Surfacing – (Contractor Furnished Material)

· Before placing, spreading and compacting the surfacing, the contractor shall shape the roadbed/trailhead as described above.

· Surfacing material shall be certified weed free.

· Surfacing material can be pit run aggregate with maximum particle size of 1”. COR shall approve the physical characteristics and quality of the materials before placing on the roads and trailheads.

· COR shall approve the physical characteristics and quality of the materials before placing on the roads and trailheads.

· Compact the surfacing by operating hauling and spreading equipment over the full width of each layer until visual displacement ceases and only when moisture content is suitable for compaction, as determined by the COR Spot Surfacing – (Government Furnished Material)

· See Section 4.0 Government Furnished Material

· Before placing, spreading and compacting the surfacing, the contractor shall shape the roadbed/trailhead as described above.

· Compact the surfacing by operating hauling and spreading equipment over the full width of each layer until visual displacement ceases and only when moisture content is suitable for compaction, as determined by the COR Oversize Rock – Contractor Furnished Material

· Furnish 6” minus Oversize durable, angular rock, for low water crossing.

· Place, spread and compact material to form a well-graded mass.

· COR shall approve the physical characteristics and quality of the materials before placing on the low water crossings.

Road Approach Maintenance – Forest Service Road to County Road This work consists of restoring the existing road approach to the original grade and alignment.

1. Remove and stockpile any topsoil within work area and place on finished slopes.

1. Excavate, shape and regrade approach to match original design standards.

1. Ensure finished grade provides a smooth transition and ties in flush to the Co. Road.

1. Approach shall be crowned 2 to 5% from centerline to maintain proper drainage.

1. Approach Inslope shall be minimum 4:1 and have a minimum 50’ turning radius all as staked on the ground.

1. Ensure proper traffic control devices are in place during road work.

1. Maintain existing ditch on approach road and graded to drain.

1. Remove lumps, clumps, or windrows of debris that obstruct drainage.

1. Compact approach using spreading and hauling vehicles until visual displacement ceases.

The contractor shall make equipment available for inspection and approval before use. The contractor shall furnish and operate equipment with such auxiliary attachments as are usually needed for efficient operation of the equipment. Keep the equipment in good repair. Operators shall be competent and experienced in the work.

Mobilization

· Includes work to move personnel, equipment, material, and incidentals to the project and perform all activities necessary to accomplish work at the project site. Unit prices for Mobilization shall include demobilization.

4.0 Government Furnished Materials

· Aggregate, 200cy. South Dakota DOT Class 13 Crushed Aggregate.

· Material is located at the Merriman Pit, Shadehill, SD (as shown on Attachment 8 Area Maps).

5.0 Deliverables / Schedule

Performance Period The period of this contract is the date of the contract award through November 30, 2026. The government estimates work to begin in the summer of 2025.

Work Schedule The Contractor shall supply a work schedule before starting each task order. The Contractor shall notify the Contracting Officer a minimum of 48 hours in advance of changes in the work schedule.

Government Quality Assurance Quality assurance will be performed by the Government during the contract at regular intervals. Contractors may be required to re-work, at their own expense, any work that is not in compliance with the contract requirements Contractor Quality Control The Contractor is responsible for management and quality control actions to meet the terms of this contract. The contractor shall submit a Quality Control Plan that includes a progress schedule and addresses all major points contained in the Project Specifications.

BIOBASED PRODUCT UTILIZATION

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Biobased products that are designated for preferred procurement under USDA’s Biopreferred Program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content and source of biobased material.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Biopreferred Program, the Contractor is encouraged to use other commercially available biobased products.

The Contractor shall submit with the initial quote a few biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract (see Experience Questionnaire to denote information, page 44).

Additionally, the awarded Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes (FAR Clause 52.223-2).

Within thirty (30) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

· The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

· Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

· Proposed biobased construction products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

· The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data shall be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.