Attachment 6 - Site Visit Agenda.doc

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL REGION

1100 Ohio Drive S.W.

Washington, D.C. 20024-2001

SITE VISIT AGENDA

FY 21 TREE PACKAGE 4

C&O CANAL NATIONAL PARK

Solicitation #140P3021Q0020

04/15/2021 08:30 AM ET

The purpose of the site visit is to survey the site and clarify any concerns quoters have with the solicitation documents, scope of work, and other detailed requirements.

Attendees: Please sign-in.

A. Introductions

COR:

Jason Gillis

CO:

Craig Madison B. Solicitation changes and oral comments Any oral remarks given by Government personnel will not change the terms and conditions of the solicitation. Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to craig_madison@nps.gov. There will be no discussion among offerors.

C. Offeror’s Questions All questions shall be addressed in writing to the Contract Specialist AND Contracting Officer. Question Cutoff Date/Time is April 19, 2021 at 1500 ET. All questions received by the due date will be answered and posted as an amendment to the solicitation shortly thereafter.

D. Solicitation and Amendments The Request for Quotes (RFQ) and future amendments shall be available through the GPE at beta.sam.gov. Enter the solicitation number 140P3021Q0020 in the “keyword” block under “search contract opportunities”.

E. Set-asides:

This acquisition is a 100% small business set-aside.

F. % of Work by the Prime Contractor:

The prime contractor must perform at least 50% of the work on site with his/her own organization.

G. Service Contract Act Wage Determination:

The solicitation specifies the minimum hourly rates and fringe benefits to be paid laborers and mechanics that perform on-site work. MD 2015-4293 12/21/2020 applies. This Wage Determination encompasses Washington County Maryland.

H. Site investigations and Differing Site Conditions:

Contractors are strongly urged to visit and review the project site to determine existing conditions that will affect the work. Contract modifications and price adjustments will not be granted based on conditions that could be determined prior to award.

I. Quotes:

1. Submission:

Quotes are currently due April 30, 2021 at 1500 ET. Offerors shall only e-mail their quote to craig_madison@nps.gov.

2. Contents:

Refer to section “D” of the solicitation. Prospective bidders should read the solicitation and specifications carefully.

3. Pricing & Options:

Offerors shall submit a price for all line items on the contract price schedule sheet provided; failure to do so may render the offer unacceptable. The Government reserves the right to:

· Award any or no options at the time of award;

· Exercise any of the options, at the prices stated in the schedule, within 60 days of the date of award.

· Except when it is determined by the Contracting Officer not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all Option Line Items to the total price for the Base Line Items. Evaluation of options will not obligate the Government to exercise any of the options.

J. Quote Evaluations:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other non-price related factors considered.

The quotes will be ranked by price from lowest to highest. If the lowest priced offeror conforms to the solicitation, and is eligible for award, then a recommendation for award will be made for that offeror.

K. Subcontracting Plan:

Not applicable.

L. Project Description and Site Visit:

The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct a visit of the project site.

Sign-in Sheet Date / Time:

04/15/2021 08:30 AM ET

Project:

FY21 Tree Package 4 Meeting:

Site Visit