Attachment 6 (RFI Responses) W911S223B8000.pdf

W911S223B8000 RFI Responses 21 March 2023

W911S223B8000 Responses to Requests for Information (RFI)

RFI #1: Reference the Asphalt Economic Price Adjustment (EPA) – Material Clause at Pages 36 and 37 of the W911S223B8000 Solicitation document. This clause is defined for use in regard to Asphalt Content (liquid portion of the asphalt design mix) only. As we and the overall construction industry have experienced the last few years, there have been significant cost escalations outside of just the identified Asphalt Content within the EPA clause above. The most notable being diesel fuel which has a direct effect on virtually all costs, and a much more pronounced effect on imported and exported materials coming on and off a project site. Diesel fuel y/y increase from January 2022 to January 2023 was noted as +22.8% alone and was over 50% y/y dating back to 2020/2021. Besides the most notable diesel fuel pricing, other cost escalations have been experienced on paint coatings and joint sealants products in line with the posted producer price indexes (PPI). Refer to the attached information provided from AGC as a reference (AGC utilizes Bureau of Labor Statistics cost indexes as a source).

With the possibility for additional cost escalations that are not covered by the EPA Clause, this places a greater risk on the contractor to adjust the listed unit prices being provided in the Detailed Pricing Schedule to account for potential cost escalations over the exceptionally lengthy contract period of 60 months. In order to provide the Government with a more precise pricing schedule that better represents real costs without adding in risk allowances, can the Gov consider incorporating additional construction materials (i.e. diesel fuel, paint, joint sealant) that are directly related to this contract into the EPA Clause? Please clarify.

Response: No, not at this time.

RFI #2: The Detailed Pricing Schedule and Section 00800 Statement of Work Technical Scope of Work Paragraph 1.d.1 states the General Requirements category is to include “temporary removal and replacement of signage”. Is this intended to be salvaging/removal and reinstallation of existing permanent signage?

Response: Yes. General Requirements include the contractor’s cost for removal, salvage and reinstallation of existing signage necessary for a construction project.

RFI #3: Please confirm that costs related to installing, maintaining, and removing temporary construction signage and barriers are to be included in the General Requirements item?

Response: Yes. General Requirements include the contractor’s cost for installing, maintaining and removal of temporary signage for a construction project.

RFI #4: The Section 00800 Statement of Work Paragraph 18, Contractor’s Representative, states that “A competent foreman or superintendent, with authority to act on behalf of the Contractor, must be present at the job site at all times when work is in progress”. Please clarify if this foreman / superintendent can oversee all task orders issued under this contract, or is this full-time person dedicated full time to one single task order?

Response: A competent foreman or superintendent is allowed to oversee more than one task order issued under the contract; however, when directed by the Contracting Officer, the contractor will be responsible to provide more than one when a single competent foreman or superintendent is unable to effectively oversee multiple projects being constructed simultaneously.

RFI #5: The Detailed Pricing Schedule and Section 00800 Statement of Work Technical Scope of Work Paragraph 1.d.1 states the General Requirements category is to include “temporary environmental

W911S223B8000 RFI Responses 21 March 2023 controls, environmental protection, temporary storm water pollution control (such as required Best Management Practices (BMPs))”. For bidding purposes, please clarify if development of task order specific Stormwater Pollution Prevention Plans (SWPPPs) and/or Erosion and Sediment Control Plans is the responsibility of the contractor and must be incorporated into the General Requirements percentage, or is the development of these plans the responsibility of the Government each task order? Please confirm?

Response: The contractor is not required to prepare formal SWPPPs. If a project requires a formal SWPPP, the government will provide the SWPPP. The scope of work only contemplates a project(s) which require a formal SWPPP limited to temporary construction practice for an E&SC Plan. The contractor is required to comply with the requirements of the Government provided SWPPP to include all required inspection and preparation of the Notice of Termination. When a formal SWPP (E&SC Plan) is not required, it is the contractor’s responsibility to install BMPs in accordance with regulatory requirements; regardless of if shown or not shown on the government plans for the task order.

RFI #6: Section 00800 Statement of Work, 2nd paragraph under 1.i Final Inspection states “Prior to the final inspection date, the Contractor shall submit the final record drawings, as built drawings”. Please confirm the final as-built record drawing set for each task order does not require the stamp of a Professional Engineer, as no requirement for this PE stamp is stated.

Response: No. The as-built record drawings do not require a PE stamp.

RFI #7: Section 00800 Statement of Work, 2nd paragraph under 1.i Final Inspection states “Prior to the final inspection date, the Contractor shall submit the final record drawings, as built drawings”. Please confirm that an as-built record survey completed by a licensed surveyor is NOT required for each individual task order, as no requirement for this as-built survey is stated.

Response: No. The as-built survey does not need to be completed by a licensed land surveyor.

RFI #8: Section 00800 Statement of Work, 1.h Maintenance and Protection of Traffic states “the Contractor is responsible for providing and implementing maintenance and protection of traffic (MPT).

MPT shall be in accordance with the Manual for Uniform Traffic Control Devices (latest edition), the NYSDOT MUTD Supplement and NYSDOT standards”. Please confirm that the task order specific Maintenance and Protection of Traffic (MPT) plans are not required to be developed or stamped by a Professional Engineer, as no requirement for this is stated.

Response: No. MPT’s do not require a PE stamp. MPT’s for each project (if not provided by the Government) is the responsibility of the contractor and shall be submitted for review/approval prior to implementing.