Attachment 6_ M&E Performance Monitoring Plan Template.docx
DOCX document 79 KB Posted
- Attached to
- Democracy Commission Small Grants Program
- Opportunity number
- TASHKENT-PDS-FY25-002
- Issued by
-
Department of State US Embassy Tashkent
About this file
This is a Performance Monitoring Plan (PMP) template for grantees under the Democracy Commission Small Grants Program administered by the U.S. Embassy Tashkent Public Diplomacy Section. The template requires grantees to detail their monitoring and evaluation strategy, including a two-page M&E narrative describing personnel, methodologies, and technologies used for data collection, along with associated budget expenditures.
The template contains sections for documenting the theory of change through If-Then statements or diagrams, and a detailed datasheet organized by objectives, outcomes, and outputs. The datasheet tracks quarterly progress against targets using indicators, data collection methods, and actual versus target measurements. This is a required document that must be approved by the PAS M&E specialist before grant finalization and will be used for quarterly reporting throughout the grant period. The template is associated with grant opportunity TASHKENT-PDS-FY25-002 under CFDA 19.900 for democracy building programs in Uzbekistan.
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Text version
Annex 1:
PAS M&E performance monitoring plan (PMP)
GRANTEE NAME:
PROGRAM/PROJECT NAME:
PERIOD OF PERFORMANCE:
M&E BUDGET AMOUNT:
Overview:
The M&E Performance Monitoring Plan (PMP) is a program management tool designed to measure progress towards the goals and objectives identified in the NOFO. The PMP also clarifies how and when the grantee will collect data on those indicators, the resources they intend to use for both program implementation and M&E. PAS recognizes that this document is likely to change over the life of the project, and as such, it will be a work-in-progress. Please be as detailed as possible when filling out the PMP.
If your proposal is accepted, this PMP must be approved by the PAS M&E specialist prior to finalizing your grants package.
M&E NARRATIVE
Describe how the applicant plans to monitor and evaluate performance and outcomes (results) of the proposed project. Include key personnel, proposed management structure for M&E activities, and describe any methodologies used to capture indicators (e.g. focus groups, surveys, etc.), as well as any technologies used (e.g. online surveys, social media analysis programs, etc.). The narrative should also clearly describe M&E expenditures listed in your program budget. Further, the narrative should demonstrate the organization’s capacity to implement the PMP proposed. Limit two pages.
THEORY OF CHANGE
To demonstrate that your project is measurable by design, please include the intended theory of change. This can be done with one, or a series of If-Then statements: “If __________ are completed, then these outcomes (be specific) will result in __________.” The theory of change may also be demonstrated with a Theory of Change diagram. A theory of change diagram is a type of logic model that explicitly illustrates the causal pathways between activities, outputs, outcomes, and objectives. There are many versions. An example includes:
M&E PMP DATASHEET:
Please fill in the below PMP. This document will be included in your quarterly reporting. See the “PMP Instructions” for guidance on filling in this datasheet.
GOAL:
AUDIENCE:
PROBLEM STATEMENT:
OBJECTIVE 1:
| Activity |
| Indicator Description |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total of target |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 1.1:
Output 1.1.1:
Output 1.1.2:
Outcome 1.2:
Output 1.2.1:
Output 1.2.2:
Outcome 1.3:
Output 1.3.1:
Output 1.3.2:
OBJECTIVE 2:
| Activity |
| Indicator Description |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 2.1:
Output 2.1.1:
Output 2.1.2:
Outcome 2.2:
Output 2.2.1:
Output 2.2.2:
Outcome 2.3:
Output 2.3.1:
Output 2.3.2:
OBJECTIVE 3:
| Activity |
| Indicator Description |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 3.1:
Output 3.1.1:
Output 3.1.2:
Outcome 3.2:
Output 3.2.1:
Output 3.2.2:
Outcome 3.3:
Output 3.3.1:
Output 3.3.2:
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