Attachment 6 - Enclosure 1 SOW_DB_Service-Building 51 Demolition.pdf

Building 51 Musculo-Skeletal Center Seismic Correction Project No. 640-383

Department of Veterans Affairs

Palo Alto Health Care System

Palo Alto, CA 94304

PROJECT No. 640-383 Page| 1

STATEMENT OF WORK

PROJECT TITLE: Building 51 Musculo-Skeletal Center Seismic Correction

PROJECT NO: 640-383

PROJECT TYPE Minor Project

DATE: November 9, 2022

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: This project is to provide comprehensive Design Build services to demolish Building 51 and provide minor site improvement design located at the Palo Alto campus. This work includes complete design and construction services to demolish existing Building 51 with associated utilities, site demolition and utility modifications necessary to refurbish the site, along with any site preparations required to replace existing landscape and existing building footprint with gravel or similar material, and design and construction for new curbs, sidewalks, and signage.

This work includes but is not limited to design, demolition, and renovation of specified areas.

B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), 3801 Miranda Avenue, Palo Alto, CA 94304.

C. PROJECT CONSTRAINTS: The Contractor must follow interim life safety and infection control measures during construction, code compliance and egress plans, and must coordinate all utility shutdowns with the contracting officer’s representative (COR). The Contractor shall follow all applicable federal and local jurisdictions laws, standards and code requirements when conducting the work.

STATEMENT OF WORK – B51 MUSCULO-SKELETAL CENTER SEISMIC CORRECTION

PROJECT No. 640-383 Page| 2

Table of Contents

1. PROJECT BACKGROUND

2. PROJECT PURPOSE AND DESCRIPTION

3. STATEMENT OF BID ITEMS

4. DESIGN BUILD SCOPE OF WORK

5. COMPLIANCE WITH CODES AND STANDARDS

6. ADDITIONAL CONSIDERATIONS

7. COORDINATION AND EXECUTION

8. CONSTRUCTION ADMINISTRATION

9. ENCLOSURES

10. ABBREVIATIONS AND ACRONYMS

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The Contractor shall provide services as outlined in this statement of work, as well as associated design documents, drawings, and specifications. These design and construction services shall be provided to the VAPAHCS, located at 3801 Miranda Avenue, Palo Alto, CA 94304, in accordance with this statement of objectives and all applicable contract terms or conditions.

PROJECT No. 640-383 Page| 3

1. PROJECT BACKGROUND

1.1 VAPAHCS is a major tertiary care referral center with three hospital-based divisions and a network of seven (7) community-based outpatient clinics (CBOCs) and Research and Administrative campuses. VAPAHCS provides primary, secondary, and tertiary care within a large geographical region encompassing a 10 county, 13,500 square mile catchment area. Approximately 272,000 veterans reside within VAPAHCS’ primary services area (PSA).

1.2 The original construction of an additional floor (second floor) to Building 51 was started in 2015. The size is approximately 8,000 GSF of vertical expansion to the existing first floor, in addition to approximately 1,000 GSF of lobby and staircase area. The first floor housed the Rehabilitation Research and Development Bone and Joint Center. The size is approximately 9,000 GSF. The Center’s first floor was structurally designed to accommodate a second story. The second floor was proposed to house administrative offices and cubicles for the entire Center.

During construction, the contractor did not protect the first-floor roof properly and when it rained, the first floor and stored equipment were damaged. Due to rain damage and other technical reasons, the project could not be completed and was suspended. Due to exposure of the uncompleted building since suspension of construction and accompanying water damage, it has been determined that the building is not adequate for its’ intended use.

NOTE-Besides the construction of a second story, the original project also included the demolition of the adjoining two-story Butler Metal building constructed in the mid-1990s, which was successfully demolished/razed.

2. PROJECT PURPOSE AND DESCRIPTION

2.1 The intent of this project is to select a qualified design build contractor to provide at a minimum: demolition of Building 51 and associated utilities, site investigations, field measurement verification, utility modifications necessary to refurbish the site, and site modifications.

2.2 Site modifications include replace existing landscape and existing building footprint with gravel or similar material and the design and construction of new asphaltic curbs, sidewalks, and associated signage to improve pedestrian and vehicular access adjacent to the site.

3. STATEMENT OF BID ITEMS

3.1 Contractor shall provide a comprehensive service to demolish Building 51 and associated utilities and provide minor site improvement design and construction. All work shall be done in accordance with, all laws, ordinances, building codes, rules and

PROJECT No. 640-383 Page| 4 regulations applying to the work, including, but not limited to VA, Federal, State, County, City, Industry design guides, codes, standards, regulations, and policies.

Contractor shall work with COR to minimize construction impact to daily operations at VAPAHCS while maintaining vehicular traffic circulation. The Contractor shall follow all applicable federal and local jurisdictions laws, standards and code requirements when conducting the work.

3.2 Demolition

3.2.1 Contractor shall be responsible for demolition of Building 51 and associated utilities.

3.2.2 Contractor is expected to review original bid set, as-built drawings and reports and verify actual field conditions. Refer to Enclosures 2, 3 and 4.

3.2.3 Contractor and A/E to document and describe items to be demolished, removal of footings and foundations, termination of existing underground building utilities, removal and disposal of waste materials and other items listed below.

A. Removal of site utilities and site amenities within the construction zone.

B. Capping, rerouting and removal of existing site utilities.

3.3 Site Improvements

3.3.1 Contractor and A/E to design and construct new asphaltic curbs and extruded asphaltic sidewalks and provide new signage at locations shown on provided drawings. Refer to Enclosure 5, SK-1.

3.3.2 Replace existing landscape and building footprint with minimum 3-inch-thick gravel cover. Gravel to be grey, ¾ inch to 1-1/2 inch. No pea gravel.

3.3.3 New asphaltic curbs and sidewalk to match existing curb and sidewalk elevations.

3.4 The Contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project. See specification section 01 35 26 for safety, training, inspections, applicable publications, and regulatory requirements.

3.5 Contractor shall perform a site visit before providing a proposal.

3.6 Contractor shall clearly separate design cost and construction cost in the proposal.

3.7 Reconstruct any existing site features including but not limited to curbs, sidewalk, etc.

to ensure proper egress from surrounding area.

3.8 All existing utilities shall be investigated thoroughly and protected.

PROJECT No. 640-383 Page| 5

3.9 Contractor is responsible for all third-party testing and commissioning services for all utilities work performed in this contract including but not limited to coordination study, arch flash, etc.

3.10 All work performed by the Contractor shall follow VA construction specifications.

4. DESIGN BUILD SCOPE OF WORK

4.1 Period of performance for design and construction is 180 calendar days.

4.2 Design Service: Contractor shall comply with VA design guidelines including, but not limited to, site improvement and physical securities. Contractor shall address all items necessary for demolition of Building 51 and construction of site improvements.

Contractor must provide design drawings and specifications for all design provisions indicated in section 3 above.

4.2.1 Contractor shall survey the site and meet with the facility prior to commencing work.

4.2.2 Contractor shall provide a comprehensive design service to fulfill project requirements as shown in description of work.

4.2.3 Contractor shall revise applicable specifications provided by the VA and available on the TIL website to be used for this project.

4.2.4 Contractor shall follow the design schedule as outlined below:

A. Design Development (DD) Documents 65%:

i. Contractor shall submit DD documents within 21 calendar days after NTP.

ii. VA review completed no later than 21 calendar days after submission of DD documents.

iii. DD documents shall follow the VA Program Guide PG 18-15 Volume C and include, but not be limited to:

(a) Design narrative

(b) Topo plan

(c) Dimensioned site plan

(d) Utilities Plan

(e) Grading plan

(f) Demolition plan

PROJECT No. 640-383 Page| 6

(g) Details

(h) Cost Estimate

(i) Schedule Estimate

(j) Specifications

iv. DD documents shall be delivered as 2 half size sets and 1 full size set along with 2 specifications binders and electronically in PDF format.

v. Contractor shall attend in person design review with the VA to go over VA comments.

B. 100% Construction Documents:

i. Contractor shall address and incorporate the VA comments in the 100% CD.

ii. Contractor shall submit a written response to VA comments no later than 7 calendar days after receiving the DD feedback from the VA.

iii. Contractor shall submit 100% CD within 7 calendar days after the VA’s acceptance of DD.

iv. VA review completed no later than 7 calendar days after submission of 100%

CD.

• Note: Contractor is required to revise the 100% CD until fully approved by the VA.

v. 100% CD shall follow the VA Program Guide PG 18-15 Volume C and include, but not be limited to:

(a) Design narrative

(b) Topo plan

(c) Dimensioned site plan

(d) Utilities plan

(e) Grading Plan

(f) Demolition Plan

(g) Details

(h) Cost Estimate

PROJECT No. 640-383 Page| 7

(i) Schedule Estimate

(j) Specifications

vi. 100% CD shall be delivered as 2 half size sets and 1 full size set along with 2 specifications binders and electronically in PDF format.

• Note: 100% CD shall be stamped and signed by licensed engineers and architects in the State of California.

vii. Contractor shall attend in person design review with the VA to go over VA comments.

4.3 As-Built Drawings:

4.3.1 Contractor shall submit complete As-Built sets no later than 21 calendar days after construction completion.

4.3.2 As-Built submission shall include 2 half size sets and 2 full size sets along with 2 specifications binders and electronically in CAD, PDF, and Word format.

4.4 Construction Service:

4.4.1 Contractor shall perform in a manner and time that least interrupt to the facility operation and patient/staff safety.

4.4.2 Contractor shall work after hours or on weekends for all utilities interruption activities including but not limited to electrical shutdown, road closures, etc.

4.4.3 Contractor shall coordinate with COR for any work that impacts the facility.

4.4.4 Construction Administration Service:

A. Design team shall perform comprehensive construction administration service including but not limited to RFI response, submittal review, weekly meeting, punch walk, update as-built, etc.

5. COMPLIANCE WITH CODES AND STANDARDS

5.1 The Contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s Program Guide PG 18-3, design guides, and design manuals.

6. ADDITIONAL CONSIDERATIONS

PROJECT No. 640-383 Page| 8

6.1 Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing amenities, equipment, wires, or utilities during construction and demolition.

6.2 Submittal Register Schedule: The submittal register included with in the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

6.3 Utility shutdowns. The Contractor shall coordinate all utility with the contracting officer’s representative. Major utility shutdown will require 45 days advance notice to coordinate with facility.

6.4 Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction.

6.4.1 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

6.4.2 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general Contractor and contracting officer’s representative.

6.5 Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

6.6 Station Operations. The Contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The Contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

6.7 For any activity that impacts to the facility operation, Contractor shall perform such activities after hours or on the weekends.

6.8 Contractors shall comply with following as it pertains to COVID-19:

6.8.1 All CDC guidelines, OSHA requirements, and local county directives regarding COVID-19 precautions.

6.8.2 Mandatory Screening:

PROJECT No. 640-383 Page| 9

A. VAPAHCS Staff will screen all individuals entering VAPHCS campuses.

Contractors are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

i. Are you experiencing a fever, cough, or shortness of breath?

ii. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

iii. Have you been diagnosed with COVID-19 in the last 14 days?

B. If permitted to enter VAPAHCS property, the individual will be provided a colored band to be worn in a visible location throughout the day. This band will identify the wearer as having been properly screened and is authorized access to the campus for the day. Color bands change daily.

6.8.3 When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

6.8.4 All Contractors are required to wear a face covering on campus. Well-fitting disposable surgical masks, KN95 masks, and NIOSH-approved respirators (including N95s) are acceptable face coverings. Woven cloth masks are not acceptable. Masks must cover the mouth and nose, fit snugly, and allow for breathing without restriction. A new mask shall be used each day. Individuals should be informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering. Individuals should wash their hands immediately after removing their face covering.

6.8.5 PHYSICAL DISTANCING

A. All workers must maintain minimum 6-foot (1.9 meters) separation from other workers in all work activities.

B. No groups or gatherings be larger than 10 people always keeping a minimum of 6-foot separation.

C. If workers must perform work with less than 6-foot (1.9 meter) distance between works, workers must wear “surgical” type masks (or equal) and appropriate gloves for the work being performed. This PPE requirement is additional to normal PPE required for work on site, or task-specific PPE.

6.9 Drawings and specifications provided by the Government, in this SOW and elsewhere, are for reference only and shall be verified by the Contractor.

PROJECT No. 640-383 Page| 10

7. COORDINATION AND EXECUTION.

7.1 User Groups. The Contractor will be required to work with the below user groups responsible for managing this project. The Contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

8. CONSTRUCTION ADMINISTRATION

8.1 Project Schedule. After award of contract the Contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 calendar days duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

8.2 Schedule of Values. Within 10 days after NTP, the Contractor shall provide to the VA a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

8.3 Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

8.4 Project Meetings and Inspections. The Contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur monthly, or more

PROJECT No. 640-383 Page| 11 frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the Contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

8.4.1 Submittals. The Contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The Contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval.

Further details are provided in the project specifications for shop drawings and submittals.

8.4.2 RFIs and Change Orders. During construction the Contractor may submit requests for additional information concerning the design or other aspects of the project;

however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

9. ENCLOSURES

Enclosure 2: Original Bid Set of the unfinished Building 51 Enclosure 3: As-Built Drawings of Building 51 First Floor Enclosure 4: Building 51 Inspection and Material Testing Report dated May 25, 2021, and

Addendum to the report dated October 7, 2021 Enclosure 5: SK-1 Site Improvements

10. ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering Firm

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

CA Commissioning Agent

CD Construction Documents

CM Construction Manager

PROJECT No. 640-383 Page| 12

CO Contracting Officer

COR Contracting Officer’s Representative

DB Design Build

DD Design Development

GC General Contractor

ICRA Infection Control Risk Assessment

ILSM Interim Life Safety Measures

NEBB National Environmental Balancing Bureau

NFPA National Fire Protection Association

NTP Notice to Proceed

O&M Operations and maintenance documents

OSHA Occupational Safety and Health Administration

SD Schematic Development

SOW Statement of Work

TAB Testing, adjusting, and balancing

VA Veterans Affairs

VAPAHCS Veterans Affairs Palo Alto Health Care System

End of Section