Attachment_5_Statement_of_Work.pdf

File Number: FD2030-20-01325

STATEMENT OF WORK (SOW)

for the

TF33 TURBINE EXHAUST CASE

PURCHASE REQUEST NUMBER:

FD2030-20-01325

REV 0

PREPARATION DATE: March 5, 2020

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUME Oklahoma Air Logistics Center and Air Force Life Cycle Management Center (AFLCMC)

TF33 Technical Services Element (LPSAAD)

TINKER AFB, OK 73145-3031

File Number: FD2030-20-01325 1

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1.0 SCOPE 2

1.1 Introduction 2

1.2 Receiving 2

1.3 Disassembly 2

1.4 Remanufacture Procedures 2

1.4.1 Inspection 2

1.4.2 Remanufacture Documentation 3

1.4.3 Initial Product Evaluation 3

1.4.4 Remanufacture Deviations 3

1.4.5 Designated Engineering Representative (DER) Processes and Procedures 3

1.4.6 Parts Not Listed in the Illustrated Parts Catalogue (IPC) 3

1.5 Quality System and Quality Assurance 3

1.6 Deficiency Report (DR) Investigation 4

1.7 Condemned Assets 4

1.8 Counterfeit Prevent Plan (CPP) 4

1.9 Reporting Contract Data Requirements List (CDRLs) 6

1.10 Packaging and Handling 7

1.11 Shipping and Transportation 7

1.12 Preservation 7

1.13 Document Storage 7

1.14 Safety 7

SECTION II

2.0 GOVERNMENT PROPERTY 8

2.1 Government Furnished Material (GFM) 8

2.2 Government Furnished Property (GFP) 8

ACRONYMS 9

ATTACHMENT I (CAV AF REPORTING REQUIREMENTS) 10

File Number: FD2030-20-01325 2

SECTION I

1.0 SCOPE

1.1 Introduction: The contractor shall provide remanufacturing requirements for the TF33 Turbine Exhaust Case that applies to the following National Stock Numbers (NSNs) and Part Numbers (P/Ns).

TF33 Turbine Exhaust Case

Input P/N Output P/N Input NSN__________ Output NSN______

802404 802404 2840-00-967-3951RV 2840-00-967-3951RV

800224 800224 2840-01-167-9586RV 2840-01-167-9586RV

Contractor shall perform disassembly, cleaning, inspection and remanufacture of the TF33 Turbine Exhaust Case. The contractor shall have the remanufacture capabilities to include appropriate technical data, remanufacture documents, and license agreements, required to accomplish remanufacture of TF33 Turbine Exhaust Case. The contractor is responsible for the production, remanufacture and scheduled delivery of a quality product.

1.2 Receiving: The contractor shall perform a receiving visual inspection upon receipt of each TF33 Turbine Exhaust Case I.A.W. T.O. 2J-TF33-53-6 Work Package (WP) 046 00. The Contractor shall report to the Procurement Contracting Officer (PCO) and obtain disposition instructions for any received assets, which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments. Supply Discrepancy Report (SDR) IAW CDRL (A003) – DID: DI- MGMT-80503, for such shipments or any assets as describe above or received in packaging other than the contracted packaging requirements through WEB SDR is located at:

https://www.transactionservices.dla.mil/daashome/websdr.asp. If the Contractor cannot initiate an SDR electronically, a manual form will be required to be submitted. Assistance with this process can be obtained by calling the help desk number located on the web site of the web address shown above. If applicable, the Contractor shall provide the PCO, ES and PMS with an estimated parts list of required missing parts.

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAV AF) Reporting Requirements. The prime packaging specialist may authorize exceptions to these requirements.

1.3 Disassembly: Contractor shall disassemble each TF33 Turbine Exhaust Case in order to remanufacture and/or replace the TF33 Turbine Exhaust Case component parts.

1.4 Remanufacture Procedures: Contractor shall remanufacture the TF33 Turbine Exhaust Case as follows:

1.4.1 Inspection: Contractor shall visually and dimensionally inspect for serviceability or reparable condition using Engine Shop Maintenance (ESM) inspection requirements IAW T.O. 2-1- 111 and T.O. 2J-TF33-53-5 all grease, oil, dirt, corrosion and moisture must be removed prior to inspection or remanufacture of the TF33 Turbine Exhaust Case. Visually and dimensionally inspect parts for wear and serviceability IAW T.O. 2J-TF33-53-6, WP 046 00. Any Turbine Exhaust Case

File Number: FD2030-20-01325 3 previously remanufactured in a manner that would cause the finished part to exceed present inspection or remanufacturing limits and/or assets that exceed remanufacturing limits as received will require disposition instructions from AFLCMC/LPSAAD. Condemn part number not authorized for input and remanufacture NSN 2840-00-446-6661RV P/N: 423370 will be condemned against master

NSN 2840-01-167-9586RV P/N: 800224.

1.4.2 Remanufacture Documentation: Contractor shall document all inspections and remanufacture required for each part. This documentation shall have the correct part number and/or assembly part number, serial number and work accomplished annotated. Source of Repair (SOR) shall provide complete documentation with each part. The contractor shall remanufacture IAW T.O.

2J-TF33-53-7, WP 046 00. The contractor shall not be allowed to retain condemned units for spare parts cannibalization and move components among remanufactured end items to expedite remanufacture, versus maintaining serial number integrity. All tooling provided by SOR shall be approved by AFLCMC/LPSAAD unless certified to have been built to the PWA drawing. Any modified tooling for inspection and test purposes will require approval prior to use. All detail parts and/or components required to accomplish remanufacture of TF33 Turbine Exhaust Case to a finished end item shall be contractor furnished material that has been remanufactured with the intent of returning part to serviceable condition.

1.4.3 Initial Product Evaluation: As required by contract, an Initial Product Evaluation (IPE) shall be required for contractor’s who have not remanufactured TF33 Turbine Exhaust Case previously. The IPE will consist of three (3) assets. The contractor shall demonstrate the remanufactures required (T.O 2J-TF33-53-7, WP 046 00). All remanufactures listed in this technical data shall be performed. The contractor shall provide written documentation as to which asset received which remanufacture(s). These assets shall be delivered to the USAF for material and process testing. The contractor will not remanufacture any additional assets until the IPE assets have been inspected and deemed successful. The contractor will be provided the results of the testing and any corrective actions required to begin the remanufacture of the remainder of the contract quantity.

1.4.4 Remanufacture Deviations: Prior to Contractor’s use in remanufacturing of TF33 Turbine Exhaust Case, the Contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes or procedures on DD form 1694, per MIL-STD-481B.

1.4.5 Designated Engineering Representative (DER) Processes and Procedures: Contractor shall obtain written approval from the PCO for all DER processes and procedures.

1.4.6 Parts Not Listed in the Illustrated Parts Catalogue (IPC): Contractor shall request authorization to use and/or reuse of any part not listed specifically in the applicable technical data from the PCO for Air Force Engineering authorization.

1.5 Quality System and Quality Assurance: The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001-2008/AS 9100 or NATO AQAP 2070, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract.

Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

File Number: FD2030-20-01325 4

1.6 Deficiency Report (DR) Investigation: Each end item shall be inspected by the Contractor upon receipt to ensure that its item identification corresponds to that shown on the contract schedule. The Contractor shall submit findings to include root causes and a corrective action against all DRs. Non-conforming end items shall be reported to the appropriate ACO representative. The Contractor shall investigate returned exhibit within 30 days from time of exhibit receipt and submit a Deficiency Report IAW

CDRL (A005) - DID DI-PSSS-81535A.

1.7 Condemned Assets: The Contractor shall condemn, at the Contractor’s facility, any TF33 Turbine Exhaust Cases that do not meet present and inspection limits. The Contractor shall process all condemned assets through Plant Clearance Automated Reutilization Screening System (PCARSS).

Condemnations will be reported to 421 SCMS/GUME, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning by reporting quantities by P/N and NSN, as well as the reason for condemnation, of reparable components condemned and annotate on Contract Depot Maintenance (CDM) Production Report IAW CDRL (A002) - DID DI-PSSS-81995 and Commercial Asset Visibility Air Force (CAVAF) Reporting Requirements IAW CDRL (A001) - DID DI-MGMT-81634C.

1.8 Counterfeit Prevention Plan (CPP): Contractors that supply electronic parts or systems that contain electronic parts will establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures will be documented in a CPP for submission and approval in accordance with IAW CDRL (A004) - DID DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation and Disposition will also apply.

1.8.1 At a minimum, the CPP will address:

1.8.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP will address materials, hardware, electronic parts, and procured assemblies.

1.8.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP Appendix or annex. (Ref.

AS5553, paragraph 3, 3.1, 3.2, 3.3, Appendix H)

187.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor's policy and their CPP.

(Ref. AS5553, paragraph 4.1.1, 4.1.2.e., Appendix A)

1.8.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for

File Number: FD2030-20-01325 5 development, maintenance and implementation of the CPP. The CPP will identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, Appendix B, C, D).

1.8.1.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments will establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis will be completed for flagging high risk items, such as items that are obsolete, is discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that will facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, Appendix B, C, D)

1.8.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of Contractor and applicable subContractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes will be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat.

4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subContractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, Appendix E)

1.8.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subContractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit will be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, Appendix E)

1.8.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and will be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a

File Number: FD2030-20-01325 6

DoD-accredited trusted supplier or provided as Government property, and c) the Contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, Appendix F)

1.8.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subContractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) will coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, Appendix G)

1.8.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training.

The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP will describe and list the training provided by the Contractor to their personnel.

1.9 Reporting CDRLs: The Contractor shall provide completed Certificate of Conformance documentation with each asset and its component parts that have been remanufactured with the intent of returning these assemblies or component parts to service. This documentation will have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574. The Contractor shall ensure that all reporting as specified under the following CDRL’s is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting Requirement – DID:DI-MGMT- 81838 A002: Contract Depot Maintenance (CDM) Production Report – DID: DI-PSSS-81995 A003: Report of Shipping (Item) and Packaging Discrepancy (Subtitle SDR) – DID: DI-MGMT-80503 A004: Counterfeit Prevention Plan (CPP) Report – DID: DI-MISC-81832 A005: Deficiency Report (DR) – DID: DI-PSSS-81535A A006: Annual Inventory Report – DID: DI-MGMT-80441C

A001: CAVAF Reporting Requirement CDRL – Contractor shall input the data IAW CAVAF

Reporting Requirements guide and will not be waived. For CAVAF reporting, the Contractor shall submit (SDRs) when required and IAW CDRL DD Form 1423-1 IAW Para 1.2 of this SOW.

A002: CDM Production Report CDRL – Data IAW the CDM report will not be waived. The report format Source: https://assist.dla.mil – Downloaded: 2015-09-24T17:50Z (sample form attached to CDRL). Data totals will be as of the end of each month. Contractor’s format with the same data elements as found on the CDM report may be accepted if approved through the PCO and IAW CDRL DD Form 1423-1 IAW Para 1.7 of this SOW.

A003: Report of Shipping (Item) and Packaging Discrepancy (SDR) CDRL – This report enables the Contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1. In addition, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required IAW the contract’s CAVAF SOW, “End Item and

File Number: FD2030-20-01325 7

Government Furnished Equipment Management.” Contractor shall process SDRs when required IAW Section 1.2 of this SOW.

A004: Counterfeit Prevention Plan (CPP) CDRL – The plan shall be delivered in electronic PDF format through the Wide Area Workflow (WAWF) system no later than 90 calendar days after contract award and IAW Para 1.8 of this SOW.

A005: Deficiency Reporting (DR) CDRL – The Deficiency Reporting (DR) is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54. Contractor shall process Deficiency Reports when required IAW Section 1.6 of this SOW.

A006: Annual Inventory Report CDRL – This report enables the contractor to periodically provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP) in the contractor’s possession (to include sub-contractors) by contract.

1.10 Packaging and Handling: The Contractor shall be responsible for the preservation and packaging of the TF33 Compressor Blades IAW the Special Packaging Instructions specified on AFMC Form 158. The Contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with MIL-STD- 129R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL-STD-2073-1E, AFPAM 24-237, and AFMAN 24-206.

1.11 Shipping and Transportation: The Contractor shall meet the delivery schedule as outlined in the contract. The Contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract.

In addition, the Contractor shall submit Supply Discrepancy Reports (SDRs) related to shipment of misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR (Supply Discrepancy Report), located at: https://www.daas.dla.mil/websdr/home.asp. This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, DLMS Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements.

1.12 Preservation: The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.13 Document Storage: All records and reports outlined in this SOW will be prepared for each part and a copy kept on file by the Contractor for five (5) years.

1.14 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882E, AFI 91-301 and AFI 91-204 as guides.

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of re-manufacturing.

File Number: FD2030-20-01325 8

While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the PCO within eight

(8) hours, in writing by email, of any damage to Government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to Government property less than $500,000.00 during the execution of the contract.

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): None. Contractor shall furnish all material, support equipment, tools, test equipment and services. Government Furnished Material will not be provided.

2.2 Government Furnished Property (GFP): All parts to be remanufactured will be shipped to the Contractor.

File Number: FD2030-20-01325 9

ACRONYMS

AFLCMC Air Force Life Cycle Management Center AFSC Air Force Sustainment Center AQAP Allied Quality Assurance Provision CAVAF Commercial Asset Visibility Air Force CDM Contract Depot Maintenance CDRL Contract Data Requirements List DID Data Item Description DER Designated Engineering Representative DR Deficiency Report DCMA Defense Contract Management Agency DLMS Defense Logistics Management System ES Equipment Specialist GFM Government Furnished Material GFP Government Furnished Property IAW In Accordance With IPE Initial Product Evaluation ISO International Standards Organization NATO North Atlantic Treaty Organization ANSI American National Standards Institute NSN National Stock Number OEM Original Equipment Manufacturer PCO Procurement Contracting Officer PCARSS Plant Clearance Automated Reutilization Screening System PMPS Parts, Material and Processes Selection PMS Production Management Specialist P/N Part Number ROD Report of Discrepancy SAE Special Areas of Emphasis SCMS Supply Chain Management Report SDR Supply Discrepancy Report SOW Statement of Work T.O. Technical Order USAF/DOD United States Air Force/Department of Defense WP Work Package

File Number: FD2030-20-01325 10

ATTACHMENT 1

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor remanufacture facilities. Reporting within CAV AF is not limited to end items subject to remanufacture but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE:

Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE:

A valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed.

There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and refresher (as required) DoD Information Assurance (IA) Cyber awareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the Cyber Awareness Challenge website, using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

b. Department of Defense Employees Section

c. click hyperlink; “Launch New Cyber Awareness Challenge Department of Defense Version”

d. First time CAV AF Reporter(s) will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

File Number: FD2030-20-01325 11

e. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

f. Cyber Awareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all remanufacture contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in remanufacture with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received.

Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

File Number: FD2030-20-01325 12

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period.

Contractor reporting actions shall be resolved using reversals of individual Record Control Document Numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not remanufacture end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) remanufactureable assets shall be receipted in CAV AF under Receipt Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on remanufacture contracts. CA VAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents

File Number: FD2030-20-01325 13 will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the Contracting Officer (CO) and Production Management Specialist (PMS) for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

File Number: FD2030-20-01325 14

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 SCSS. Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned PMS and acquire government issued shipment document number from Inventory Management Specialist

(IMS).

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements. Detailed information for each report is in the pertinent service publications.

File Number: FD2030-20-01325 15

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the Defense Contract Management Agency (DCMA) Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned PMS via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

GENERAL INFORMATION

Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362