Attachment_5-_Site_Visit_Agenda.pdf

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL REGION

1100 Ohio Drive S.W.

Washington, D.C. 20024-2001

PREPROPOSAL MEETING & SITE VISIT REPORT

Hazard Fuel Reduction at Prince William Forest Park

Solicitation #140P3021Q0036

07/01/2021 10:00 AM EDT

The purpose of the pre-proposal conference and site visit is to survey the site and clarify any concerns bidders have with the solicitation documents, scope of work and other detailed requirements.

Attendees: Refer to attached sign-in sheet

A. Introductions

COR: Gregg Kneipp CS: Andrew Griffith CO: Brian McCabe

B. Solicitation changes and oral comments Any oral remarks given by government personnel will not change the terms of the solicitation.

Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to the CS. There will be no discussion among offerors.

C. Offeror’s Questions

All RFI questions shall be addressed in writing to the Contract Specialist. RFI Cutoff Date/Time is Thursday, July 08, 2021 at 12:00 PM EDT. All questions received by the due date will be answered and posted as an amendment to the solicitation.

D. Solicitation and Amendments

The Request for Quote (RFQ) and future amendments shall be available through e-mail solicitation distribution. Enter the solicitation number 140P3021Q0036 in the “Search” block of “Contract Opportunities” in www.beta.sam.gov.

E. Set-asides:

This acquisition is a 100% small business set-aside.

F. % of Work by the Prime Contractor:

The prime contractor must perform at least 50% of the work on site with his/her own organization.

G. Service Contract Act:

The solicitation specifies the minimum hourly rates and fringe benefits to be paid laborers and mechanics that perform on-site work. DOL WD VA 2015-4281 04/07/2021 applies.

H. Site investigations and Differing Site Conditions:

Contractors are strongly urged to visit and review the project site to determine existing conditions that will affect the work. Contract modifications and price adjustments will not be granted based on conditions that could be determined prior to award.

I. Proposal:

1. Submission:

Quotes are currently due Friday, July 16, 2021 at 12:00 PM EST. Offerors shall e-mail their quotes to andrew_griffith@nps.gov.

2. Contents:

Refer to the solicitation.

3. Pricing & Options:

Offerors shall submit a price for the total lump sum and a breakdown cost for direct costs associated with options, labor, equipment, and indirect costs. Use the schedule of items provided on the SF 1449.

J. Proposal Evaluations:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other non-price related factors considered. The quotes will be ranked by price from lowest to highest (inclusive of options). If the lowest priced offeror (inclusive of options) conforms to the solicitation, and is eligible for award, then a recommendation for award will be made for that offeror

K. Subcontracting Plan:

Not applicable.

L. Project Description and Site Visit:

The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct a visit of the project site.

Sign-in Sheet

Date / Time: 07/01/2021 10:00 am Project: PRWI Hazard Fuel Reduction Meeting: Site Visit

Name Company Phone E-mail

Andrew Griffith NPS (202)-280-9486 Andrew_griffith@nps.gov

Gregg Kneipp NPS (571)-262-9468 Gregg_kneipp@nps.gov