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Appendix 2 Required Document Applicant Organizational Information
Applicant Organizational Information Instructions: The Applicant Organizational Information template should be filled out in its entirety. Please note that the response “Not Applicable,” or “N/A,” is generally not acceptable. Instead, a sufficient explanation should be provided to explain why an item is not applicable.
GENERAL INFORMATION
2. Type of Organization (check all that apply)
| Non-U.S. Based: |
| |_| |
| Non-Profit: |
| |_| |
| Non- |
Governmental:
| U.S. Based: |
| |_| |
| For-Profit: |
(Commercial)
Institution:
3. Is your Organization incorporated, registered, or licensed as a legal entity: |_| Yes |_| No
| If Yes: |
| Place of Incorporation or Registration (State/County): |
| Incorporation or Registration Date (MM/DD/YYYY): |
| If No: |
| List parent company or organization name and address OR explain status below: |
4. Program Director (The person who will oversee the day to day activities of the award):
| Program Director Name: |
| Program Director Title: |
| Email Address: |
| Telephone Number: |
5. Financial or Business Official (The person who is responsible for the financial components of the award):
| Budget Officer Name: |
| Budget Officer Title: |
| Email Address: |
| Telephone Number |
ORGANIZATION STRUCTURE
| 1. Is your organization governed by Board of Directors? |
| |_| Yes |_| No |
| 2. How many employees are employed by your organization? |
| 3. Is your organization registered with Duns and Bradstreet and the System for Award Management (SAM)? |
| |_| Yes |_| No |
FINANCIAL AND ACCOUNTING MANAGEMENT
| 1. What is the ending date of your organization’s fiscal year (MM/DD/YYYY)? |
| 2. Does your organization have an automated accounting system? |
| |_| Yes |_| No |
2.1: If Yes, respond to the questions below:
| 2.1a Does the accounting system account for costs by individual projects? |
| |_| Yes |_| No |
| 2.1b Can the accounting system generate reports that show costs incurred for individual awards? |
| |_| Yes |_| No |
| 2.1c Does the accounting system allow for reporting of Cash and In-kind contributions (from non-federal sources) i.e., cost share? |
| |_| Yes |_| No |
2.2: If No, please explain below:
| 3. Which of the following best describes your organization’s accounting system? (check the appropriate response) |
| Manual: |
| |_| |
| Automated: |
| |_| |
| Combination: |
| |_| |
| Other: |
| |_| |
| 4. How frequently do you post to the general ledger? (check the appropriate response) |
| Daily: |
| |_| |
| Weekly: |
| |_| |
| 5. Does your accounting system accurately and completely track receipt and disbursement of funds by each grant and/or funding source? |
| |_| Yes |_| No |
| 6. Does your accounting system provide for recording of actual expenditures for each grant/contract by budget cost categories reflected in the approved budget? |
| |_| Yes |_| No |
REPRESENTATION REGARDING TAX LIABILITY OR CRIMINAL CONVICTION
| 1. Has your organization been convicted of a felony criminal violation under a Federal law within the preceding 24 months? |
| |_| Yes |_| No |
| 2. Does your organization have any unpaid Federal tax liability that has been assessed for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability? |
| |_| Yes |_| No |
BUSINESS MANAGEMENT SYSTEMS
1. Does the organization have a working knowledge of the following U.S. Government, Office of Management and Budget (OMB) Requirements? (check the appropriate response)
| 2 CFR 200 Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards: |
| |_| Yes |_| No |_| Not Sure |
2. Does your organization have written policies and procedures for the business management areas below? (check the appropriate response)
| Personnel Policies and Procedures: |
| |_| Yes |_| No |_| Not Sure |
| Procurement Policies and Procedures: |
| |_| Yes |_| No |_| Not Sure |
| Cash Management Policies and Procedures: |
| |_| Yes |_| No |_| Not Sure |
| Sub-Grant Monitoring and Management: |
| |_| Yes |_| No |_| Not Sure |
| Property Policies and Procedures: |
| |_| Yes |_| No |_| Not Sure |
| Travel Policies and Procedures: |
| |_| Yes |_| No |_| Not Sure |
| If No (to any above), please explain: |
| 3. Are time and activity records maintained by funding source and project for each employee to account for total level of effort (100%) devoted to each project? |
| |_| Yes |_| No |
| 4. Does your organization have a written budgetary process and controls to preclude incurring obligations in excess of the grant amount of individual cost categories? |
| |_| Yes |_| No |
| 5. Are appropriate duties separated to ensure one individual (i.e., project or financial) is not controlling all aspects of a transaction/process? |
| |_| Yes |_| No |
| 6. Does your organization have a current A-133 audit? |
| |_| Yes |_| No |
| If Yes: |
| Has your organization received any adverse findings in any A-133 audit in the past three years? |
| |_| Yes |_| No |
| 7. Has your organization received grant funds before? |
| |_| Yes |_| No |
7.1 Please provide the information requested below on all awards or funding received in the last five years, specifically note if funds are U.S. Government (USG) funds.
| Name of Donor |
| Amount |
| Period |
| Place of Implementation |
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Department of State US Embassy New Delhi