Attachment 4 - Table of Deliverables.pdf

ATACHMENT 04

TABLE OF DELIVERABLES

OPERATIONS AND MAINTENANCE RELATED SERVICES

DELIVERABLE REFERENCE DELIVERABLE DUE

Appoving

Official Qualification of employees CM.1.1 As requested. CO or designee.

State licensing – if required. CM.1.1 Within 7 business days prior to that person beginning work.. CO or designee.

Submission of resumes for new employees. CM.1.2.6 The Contractor must submit resumes for all personnel prior to personnel beginning work.

CO or designee.

Asbestos awareness training certification. CM.1.2.7.1 Training within 60 calendar days after start. Certify completion within 5 days of training.

CO or designee.

NCMMS

Complete NCMMS audit

CM.1.9.1 The Contractor shall use the Government-furnished NCMMS, to include validating and updating the equipment inventory database, including all data fields specified by the CO or designee. Complete yearly NCMMS audit

CO or designee

Collection and submission of GSA Form 139, Recording Presence.

CM.1.2.10 Submit as requested. CO or designee.

Quality control program. CM.1.3.2 Develop and submit for approval 30 calendar days of Contract start date CO or designee List of key personnel and emergency contact information, which may include subcontractor contacts as applicable.

CM.5.2 The BOP must be submitted as an electronic file (MS Word or Google.

doc) with regular updates that reflect current personnel, subcontractors, equipment, systems, and operating procedures, and entered in the

NCMMS

CO or designee.

Radon mitigation program. CM.5.2.1.-.J.18 Program must be described in the building operating plan. CO or designee.

Strike contingency plan (SCP) submission. CM.5.2.1

CM.7.2

60 calendar days prior to Contract start date and updated annually. CO or designee.

Equipment inventory update. CM.5.3.2

CM.5.3.3

Update equipment data when equipment is added, removed or retrofitted as part of a project, or discovered by GSA or the Contractor and log changes in accordance with provided NCMMS training.

Annually certify that the Maintained Equipment Inventory is up-to date

CO or designee.

Equipment condition assessment. CM.5.3.3 Develop and submit for approval annually

The equipment condition assessment reports shall be produced in

NCMMS

CO or designee.

Workplace safety plan. CM.5.4.2.1 30 days after award. COR or designee.

Scheduling and recordkeeping of tests, certifications, permits, safety and environmental tests, and other records

CM.5.4.3.1 Maintaincopies. Shall be scheduled in the NCMMS Work Order system and documented into NCMMS

CO or designee.

Confined space entry permit system. CM.5.4.7 Develop a confined space entry permit system for all permit-required confined spaces within 60 calendar days of Contract start.

COR or designee.

Facility Hazards CM.5.4.8 Shall take immediate action to report accident and control hazards that present imminent danger

CO or designee

Safety Data Sheets (SDS) CM.5.4.11.1 Available on request COR or designee.

Hazardous material inventory CM.5.4.11.2 Submit as an appendix to the BOP and Hazardous Communication Plan.

Inventory must be kept current and submitted annually by September 30 of each year and at the end of the Contract

COR or designee.

Labeling and signage. CM.5.4.12 Labeling per OSHA standards shall be maintained throughout the Contract period.

CO or designee.

Electrical safety CM.5.4.14 Any and all areas restricted to qualified personnel are secured and properly labeled. (NFPA 70 AND NFPA 70E)

COR or designee.

Labeling electrical circuits CM.5.4.15 Ensure added or modified circuits are labeled COR Bio-Based Products Reporting CM.5.5.1 All required safety and environmental tests, certifications, permits, and other procedures required in the PBWS shall be scheduled in the NCMMS Work Order system

COR or designee

AQMD operating permits. CM.5.5.3 Copies made available upon request. CO or designee.

Polychlorinated biphenyl (PCB) control transformer leaks.

CM.5.5.7 Immediate notification. CO or designee.

If the Contractor must disturb materials he suspects may contain ACM.

CM.5.5.8 The Contractor must immediately report the condition. CO or designee.

Backflow prevention devices – annual inspection certificate.

CM.5.5.10 Annually. Certificates must be scanned in as an attachment to the Back flow PM work order in the NCMMS and provide certification of proper operation

CO or designee.

Environmental Reporting CM.5.5.12 Submit required reports CO or designee.

Energy and Water Reporting CM.5.6.3 Monthly basis Contractor shall read and record all available utility and fuel meters and include in monthly report. Contractor shalll report monthly energy and water usage compared to previous year and explain usage trends. Report submitted by the 5th business day of the subsequent month.

CO or designee

Fuel Usage Log CM.5.6.3 Monthly basis and included in monthly progress report CO or designee Fire protection systems on line at all times unless approval is given during maintenance periods.

CM.5.9.1d Advance notification and approval per occurrence. CO or designee.

Fire protection and life safety equipment or systems that are in a condition that may endanger life or property.

CM.5.9.1e Immediate notification of the condition. A written report detailing the hazardous condition and recommended corrective action shall be provided within 24 hours.

CO or designee.

Fire alarm system Inspections, tests, maintenance, or repairs shall comply with NFPA 72.

CM.5.9.2 Documentation of the results of all inspections, tests, maintenance or repairs must be recorded on the applicable Inspection and Testing Form from NFPA 72.

GSA Facility Manager, CO or designee.

Fire alarm system central station monitoring CM.5.9.2 Provide and maintain UL-listed central station monitoring service. If central station monitoring is not operational, the contractor will provide a fire watch.

Facility Manager, CO or designee

Water-based fire suppression systems inspection, maintenance, and tests.

CM.5.9.3 Documentation of the results of all inspections, tests, maintenance or repairs performed shall comply with NFPA25.

Facility manager, CO or designee.

Inspection, testing, and maintenance of fire-rated door assemblies:

CM.5.9.4 All inspections, tests, and maintenance shall comply with NFPA 80 and

NFPA 101.

CO or designee.

Inspection, testing, and maintenance of fire damper and combination fire/smoke dampers.

CM.5.9.5 All inspections, tests, and maintenance shall comply with NFPA 80 and

NFPA 105.

CO or designee.

Inspection, testing, and maintenance of smoke door assemblies.

CM.5.9.6 All inspections, tests, and maintenance shall comply with NFPA 105. CO or designee

Inspection, testing, and maintenance of smoke dampers. CM.5.9.7 All inspections, tests, and maintenance shall comply with NFPA 105. CO or designee.

Inspection, testing, and maintenance of portable fire extinguishers

CM.5.9.8 All inspections, tests, and maintenance shall comply with NFPA 10. CO or designee.

Inspections, testing, and maintenance of non-water based fire extinguishing systems.

CM.5.9.9 All inspections, tests, and maintenance shall comply with NFPA 12, NFPA 12A, NFPA 17, NFPA 17A, NFPA 96, or NFPA 2001, depending on the type of extinguishing system.

CO or designee.

Inspections, testing, and maintenance, and repairs of smoke control systems.

CM.5.9.10 All inspections, tests, maintenance, and repairs shall comply with NFPA 92.

CO or designee.

Inspections, testing, and maintenance, and exercising of equipment of emergency and standby power systems.

CM.5.9.11 All inspections, tests, maintenance, and exercising of equipment shall comply with NFPA 110 or NFPA 111 depending on type of system.

CO or designee.

Inspections, testing, and preventive maintenance of emergency lighting systems, emergency lighting equipment, and exit signage.

CM.5.9.12 All inspections, tests, maintenance, and exercising of equipment shall comply with NFPA 101.

CO or designee.

Fire Resistance Rated Construction CM.5.9.13 All inspections, maintenance, repair or installation shall comply with the International Fire Code and NFPA 221

Facility manager, CO or designee

Lightning Protection Systems CM.5.9.14 All Inspections, testing, maintenance and repair shall be in accordance with NFPA 780

CO or designee

Chemical Sensors CM.5.9.15 Al testing, maintenance and repair as required by manufacturers recommendations. All documentation of testing shall be documented in NCMMS within 48 hours of test conclusion

CO or designee

Repairs using subcontractors. CM.5.11.1 Must provide justification for subcontract need in advance. CO or designee.

Reimbursable repairs completion date. CM.5.11.2.2 Mutually agreed upon by the CO or their designee and the Contractor. CO or designee.

Warranties not honored by manufacturer. CM.5.11.3 Contractor must immediately notify if an installer or manufacturer fails to comply with the terms of a warranty.

CO or designee.

Emergency service request or callback (after hours). CM.5.12.2.2 Written accounting of any emergency callback the morning of the next working day.

CO or designee.

Emergency callback (Beyond Core Coverage Hours) CM.5.12.2.2 Shall provide a written account of any emergency call back; including costs incurred and a plan of permanent correction of the problem no later than the morning of the next business day

COor designee

Urgent service requests CM.5.12.2.3 Respond to urgent service requests within 1 hour. COR Routine service request - response extension request. CM.5.12.2.4 Contractor must immediately submit a written extension request if correction will take over 120 hours after initial notification.

CO or designee.

Price proposal for additional services work. CM.5.13.2 Within 48 hours of the request. CO or designee Building management support services. CM.5.14.1 Assist as requested. COR or designee.

Review of design documents. CM.5.14.3 Review as requested. CO or designee.

Inspection assistance for space build-outs CM.5.14.4 Assist as requested CO or designee

Monthly Progress Report CM.5.15 Shall use GSA developed reports of monthly progress or other submittal requirements, using NCMMS data, to describe the status of maintenance and operations as of the last day of the performance month.

CO or designee

Refrigerant control and certification log. CM.5.15.1 i Refrigerant control logs must be updated as requiredand provided during the Monthly Progress Report

CO or designee.

Establish reference library CM.5.16.1 Ongoing COR Preventative maintenance system. CM.6.0 10 work-days prior to Contract start date. CO or designee Boiler Inspections and Tests CM.6.2.5 Boiler must be inspected annually and forms 349, 350 & 1034 completed as required. Must be annotated in the NCMMS and reported in the monthly report.

CO or designee

Initial report and development of water treatment program.

CM.6.6.2 Within the60 daysof the Contract start date. CO or designee.

Water samples. CM.6.6.5

CM.6.6.7

Water samples shall be analyzed and a monthly report submitted relative to conditions found and shall be submitted in the NCMMS as an attachment to the work order. The results will be made availablein the monthly progress report.

CO or designee.

Lamps and ballasts containing mercury record. CM.6.8.3 All handling, storage, labeling, reporting and disposal of mercury containing lamps shall be in compliance with Universal Waste Rule Guidelines. Waste not subject to Universal Waste Rule guidelines must be managed in accordance with 40 C.F.R. part 260

CO or designee.

3 Year Electrical Testing CM.6.9 3 Year Electrical testing report is due 2 weeks after test is performed. COR Periodic oil analysis. CM.6.11.4 Shall be performed prior to annual maintenance requirements so that results shall be considered in performing preventative maintenance.

Where reports indicate corrective action, a Work Order is created in NCMMS and corrective action taken.

CO or designee.

If the Contractor must disturb materials he suspects may contain lead-based paint.

CM.6.13.3 The Contractor must immediately report the condition. CO or designee.

Existing deficiency inspection and List CM.7.1 30 days prior to contract start COR Itemized estimate to correct existing deficiencies CM.7.1 45 days after contract start CO or designee Building operating plan. CM.7.2 Review and update with Property Management Staff within 60 days of start of contract.

CO or designee.

Transition phase. Complete CMMS training during transition phase.

CM.7.2 60days prior to contract start. CO or designee.

Phase out transition period CM.7.2.1 60 prior to end of contract. On the last performance day of the Contract, Contractor must turn over keys and identification badges or cards.

CO or designee.

Contract closeout inspection and list CM.7.4 Mutually agreed upon date COR