Attachment 4 - RTOP W900KK-23-R-TS01 Unrestricted Lot.pdf

W900KK-22-R-0016

Lot 1 Unrestricted

RTOP W900KK-23-R-TS01

REQUEST FOR TASK ORDER PROPOSAL (RTOP) – W900KK-23-R-TS01

TRAINING SUPPORT SYSTEMS (TSS) ENTERPRISE

Date of Issue: September 21, 2022

Description of Services: Mission Support Services Contract, Integrated Training Area Management (ITAM) Support

Location of Services: Fort Bragg, NC

Request for Site Visit Due Date/Time: Due to the coronavirus pandemic, this Task Order proposal request does not provide for a Site Visit.

Procurement History: Current requirement under TSSE Contract/Task Order W911S018D0001/W911S018F0263

1. SUMMARY OF RTOP

1.1. This is a RTOP for requirements to be provided under the U.S. Army TSS-E III Contract.

1.2. Contract Authorization: The task requirements incorporated in RTOP W900KK-23- R-TS01 are being issued pursuant to FAR 16.505(b)(1) and the terms of the TSS-E Multiple Award Indefinite Delivery/Indefinite Quantity Contracts (MAIDIQs). The task requirements are within the scope of the aforementioned TSS-E MAIDIQ’s Performance Work Statement.

1.3. Your Task Order Proposal (TOP) shall be in full compliance with the instructions in this RTOP. Your TOP shall be valid for a minimum of 364 calendar days.

1.4. This RTOP includes the following attachments:

Attachment 4.1: PWS RTOP 01 Attachment 4.2: QASP Attachment 4.3: Pricing Worksheet Attachment 4.4: WD 15-4377 Rev 19 Attachment 4.5: Government Property List Attachment 4.6: Questions XLS Template

1.5. Task Order (TO) Type: The Government contemplates awarding a Firm-Fixed Price TO with Cost (no fee) provisions for ODC CLINs (Travel, Material, COVID response).

1.6. Period of Performance (estimated dates – subject to change based on award date):

Phase In 16 August 2023 – 29 September 2023 Full Performance 30 September 2023 -31 March 2024 Option Year 1 01 April 2024 – 31 March 2025 Option Year 2 01 April 2025 – 31 March 2026 Option Year 3 01 April 2026 – 31 March 2027 Option Year 4 01 April 2027 – 31 March 2028

1.7. The award of this RTOP is anticipated to be on or before August 16, 2023.

1.8. Offeror’s are notified that the Government will not reimburse costs incurred for RTOP preparation.

2. INSTRUCTIONS FOR OFFERORS:

2.1. Questions regarding RTOP W900KK-23-R-TS01 shall be submitted in writing and directed via e-mail to Donna Wessel, Contract Specialist at donna.j.wessel.civ@army.mil and Michael Son, Contracting Officer at michael.a.son2.civ@mail.mil. All correspondence shall reference RTOP W900KK-23- R-TS01. Questions shall be submitted in provided (Attach 4.5) excel sheet and shall be separate from questions related to the MAIDIQ. Offerors shall provide all the information requested in the RTOP separate from the MAIDIQ with an email subject line indicating the specific solicitation number (W900KK-23-R-TS01). If there are parts of the RTOP that you consider vague and/or ambiguous, request clarification from the Contract Specialist and/or the Contracting Officer before the established cut-off date for questions.

2.2. The procedures at FAR 15.3 do not apply to this procurement. The Government will conduct this procurement following FAR 16.505 procedures.

2.3. The Offeror shall submit an unclassified TOP.

2.4. TOPs shall conform to all the requirements of this RTOP.

2.5. Offerors are not authorized to include in its TOP citations for, or linkages to any websites.

2.6. When proposing to utilize Subcontractors in response to this RTOP, Offeror’s shall adhere to FAR Provisions identified in Section 7.1.

2.7. If the value of your TOP exceeds $10,000,000.00, your firm shall be in compliance with the Equal Employment Opportunity (EEO) regulations before award of the resultant TO. Ensure your firm is on the Department of Labor EEO National Pre-Award Registry or that you can provide verification of EEO compliance if requested by the Government.

See https://ofccp.dol-esa.gov/preaward/pa_reg.html for more information. This registry is updated every two years and it does not provide information on the Parent Organization or other facility locations that have not been reviewed.

2.7.1. If the value of your TOP exceeds $2,000,000.00, your proposal shall include a Certificate of Current Cost or Pricing Data in accordance with FAR 15.406-2.

2.8. By submitting a TOP, the Offeror agrees to meet all the requirements incorporated herein and agrees to all terms, conditions, and provisions of the Basic MAC IDIQ unless explicitly stated otherwise.

2.9. Offeror’s shall not submit any assumptions, terms, conditions, caveats, or exceptions with their TOP. All concerns shall be addressed by submitting questions in writing by the date specified in this RTOP.

2.10 The length of your response to this RTOP is identified in Paragraph 2.11. Take extreme care and attention to ensure that all required documents are included in your TOP. Information submitted beyond the page limitations, identified below will not be evaluated.

2.11. Volumes and number of copies each are identified below. The evaluators will read only up to the maximum number of pages specified. Type shall be no smaller than a font size of ten (10) and shall be at least single spaced. Narrative page size shall not exceed 8.5" x 11”. Pages with graphs or charts shall not exceed 11” x 17” and count as one (1) page. Font shall be Times New Roman and/or Arial. Margins shall be at least 1” for the Technical Volume and Cover Letter Volume only.

Volume Document File Name Limitations RTOP Para #

Cover Letter Cover Letter COVER_COMPANY NAME.pdf

3 Page Limit 3.1.

Technical Technical TECHNICAL_COMPANY NAME.pdf

15 Page Limit 3.2.

Price Price Attch 3 PRICE_COMPANY NAME.xlsx

Limited to XLSX

File

3.3.

2.12. The Offeror shall submit their TOP (which is inclusive of their completed pricing Attachment 3) to the Contract Specialist listed in paragraph 2.1 via email.

Transmission method:

Electronic Delivery. Submission of facsimile is not authorized.

Markings:

All pages within each file shall be marked:

“SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104” (Attachment 03 – Pricing Worksheet has already been marked by the Government)

File Name: See paragraph 2.11 for file name directions.

2.13. It is the Offeror’s sole responsibility to ensure TOPs are received by the Government by the specified closing date and time listed on Page 1.

3. PROPOSAL INSTRUCTIONS AND EVALUATION PROCEDURES:

3.1. The Offeror’s Cover Letter will be evaluated for compliance purposes only. The Cover Letter shall contain the following information:

1. Name and Address of Offeror

2. Brief Synopsis of Task Order Proposal (Do not include Pricing Information)

3. Name and Contact Information of Authorized Negotiator for the Company

4. Signature and Date of Authorized Negotiator

The Cover Letter may contain the following information at the discretion of the Offeror which are excluded from the page count:

1. Table of Contents (for the Technical Volume)

2. Glossary

3. Acronym List

3.2. The Offeror’s Technical Volume submitted in response to this RTOP will be evaluated by the Government. The Government will develop a written consensus evaluation and the Offeror’s Technical Volume will be assigned an adjectival rating based on the definitions provided shown below.

Technical Ratings Adjectival Rating Definition

Acceptable Proposal meets requirements and indicates an adequate approach. Risk of unsuccessful performance is no worse than moderate.

Unacceptable Proposal does not meet requirements.

The Offeror shall follow the proposal instructions below when developing its Technical Volume:

TECHNICAL VOLUME

PROPOSAL INTRUCTIONS EVALUATION CRITERIA

The Offeror shall provide its Staffing Plan (In Contractor Format) to meet the throughput requirements. The Offeror shall provide detailed rationale to support its staffing plan. The Offeror's rationale shall demonstrate how they will meet or exceed the throughput requirements identified in the PWS.

The Government will evaluate the adequacy of the Offeror's Staffing Plan (labor category, hours per labor category, and qualifications) to meet requirements and ensure it meets the throughput requirements in accordance with the Attachment 1 –

PWS.

3.3. The Offeror’s Price Volume submitted in response to this RTOP will be evaluated for completeness and to ensure there is no unbalanced pricing. Pricing for this RTOP will be evaluated by the Government IAW Section M.14. Volume VI: General.

The Offeror shall follow the proposal instructions below when developing their Price Volume:

PRICE VOLUME

PROPOSAL INSTRUCTIONS EVALUATION CRITERIA

The Offeror shall submit their completed Attachment 3 - Pricing Worksheet. The Offeror shall follow the instructions listed in the Attachment. The Offeror’s Pricing Worksheet shall be directly traceable/correlate to the Offeror's Staffing Plan.

The Government will evaluate the Offeror's Attachment 3 - Pricing Worksheet to determine if the Offeror’s total proposed price is complete and balanced, fair and reasonable.

4. EVALUATION PROCESS:

4.1. A single task order will be awarded to the Offeror whose proposal represents the Best Value proposal, with appropriate consideration given to the two Evaluation Factors:

Technical, Price.

4.2. This task order request is conducted under the fair opportunity guidelines of FAR 16.505, which outlines the ordering procedures for orders issued under MAIDIQ contracts and section H.3 of the base contract. This evaluation does not use any aspects of FAR subpart 15.3. The use of this fair opportunity process does not obligate the Government to determine a competitive range, conduct discussions with any Offeror, solicit proposal revisions thereto, or use any other source selection techniques associated with FAR subpart 15.3.

Under the Best Value evaluation, all proposals received on time will be reviewed for technical acceptability. Award will be made on the basis of the Best Value to the Government.

NOTE:

1. Tradeoffs will be permitted.

2. Proposals will be evaluated for acceptability, but not ranked using the non-cost/price factors.

4.3. The Government reserves the right to not award a task order as a result of this

RTOP.

4.4. The Government intends to evaluate proposals without exchanges with Offeror’s.

Therefore, the Offeror’s initial TOP shall contain its best terms from a technical and price standpoint.

4.5. Once the Government Selection Authority determines an Offeror to be the best value, successful Offeror (the apparent successful Offeror), the Government reserves the right to communicate with only that Offeror if necessary and finalize the task order with that Offeror. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best value Offeror based on the original evaluation and address any remaining issues. Once the Government has begun communications with the next Offeror, no further communications with the previous Offeror will be entertained until after the task order has been awarded. This process shall continue until an agreement is successfully reached and a task order is awarded.

4.6. Features offered in an Offeror’s TOP may be incorporated into the awardees’ task order. The Offeror will be expected to perform based on the entire proposed approach.

5. POST AWARD-NOTICES AND DEBRIEFINGS:

5.1. Post-award notices and debriefings will be conducted in accordance with (IAW) FAR 16.505(b)(4). The Contracting Officer will notify unsuccessful awardees as directed by FAR 16.505(b)(4)(i). Upon such notification, unsuccessful awardees may request and receive a debriefing as provided by FAR 16.505(b)6).

6. ORGANIZATIONAL CONFLICT OF INTEREST:

6.1. The term “Organizational Conflicts of Interest” (OCI) is defined in Federal Acquisition Regulation (FAR) 2.1; also see FAR 9.502 (c). For this RTOP, “OCI” exists when an Offeror would face an actual or potential conflict of interest if it worked on the planned TO, due either to its other business interests or to the nature of the effort to be performed. Organizational conflicts of interest are more likely to occur in contracts involving:

a. Management support services;

b. Consultant or other professional services;

c. Contractor performance of or assistance in technical evaluations; or

d. Systems engineering and technical direction work performed by a Contractor that does not have overall contractual responsibility for development or production.

Offerors are encouraged to make a preliminary disclosure to the Contracting Officer, prior to the due date for receipt of TOPs, of any potential OCI issues the Offeror has identified. Such preliminary disclosure will allow the Contracting Officer more time to assess both the potential OCI and the Offeror’s proposed strategy to negate or mitigate the OCI.

7. ADDITIONAL TERMS AND CONDITIONS:

All the terms and conditions of the TSS-E Base Contract are incorporated herein the RTOP and the subsequent delivery order. The clauses applicable to this delivery order include, but are not limited to, the following:

7.1 CLAUSES INCORPORATED BY REFERENCE:

52.215-22 - Limitation on Pass-Through Charges - Identification of Subcontract Effort 52.215-23 - Limitation on Pass-Through Charges 52.232-22 - Limitation of Funds 52.251-1 - Government Supply Sources 252.227-7020 - Rights In Special Works

252.232-7006 - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

252.242-7005 - Contractor Business Systems 252.245-7000 - Government-Furnished Mapping, Charting, and Geodesy Property

7.2 CLAUSES INCORPORATED BY FULL TEXT

52.217-8 Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to the end of the period of performance.

(End of clause)

52.217-9 Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days prior to the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed the Base and 2 years, 6 months.

(End of clause)

52.232-19 Availability of Funds for the Next Fiscal Year Funds are not presently available for performance under this contract beyond TBD. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond TBD, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

252.232-7007 Limitation of Government’s Obligation.

(a) Contract line item(s) [Contracting Officer insert after negotiations] TBD is/are incrementally funded. For this/these item(s), the sum of $ TBD [Contracting Officer insert after negotiations] of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government’s convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled “Termination for Convenience of the Government.” As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor’s best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor’s notification, or by an agreed substitute date, the

Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs

(b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled “Disputes.”

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled “Default.” The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled “Termination for Convenience of the Government.”

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ TBD

(month) (day), (year) $ TBD (End of clause)

4. PROPERTY ADMINISTRATION

4.1 Property Management System. Within ten (10) days of the task order start date, the contractor shall provide a Property Management System to the Contracting Officer.

The contractor shall ensure that the Property Management System includes the requirements of this contract and meets property requirements contained in FAR Clause

45.5 - Management of Government Property in the Possession of Contractors. The contractor shall update the plan annually or as required based on changes to property regulations and requirements.

We look forward to receiving your respective TOPs.

Thank you for your interest.

MICHAEL SON

Contracting Officer U.S. Army Contracting Command (ACC) - Orlando