Attachment 4 - Evaluation Criteria.docx

52.212-2 EVALUATION — COMMERCIAL ITEMS (June 2020)

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Sub-Factor 1: Management. Describe the company’s quality control program, tailored toward meeting the requirements of the solicitation as provided in the statement of work, which will ensure prompt and quality service. Please address in the event of a vehicle breakdown, inclement weather or natural disaster and other emergency situations.

Sub-Factor 2: Technical Capability. Describe the company’s ability to provide ambulette services as described in the statement of work.

a) Describe the company’s ability to provide electronic invoicing with line item breakdown.

b) Describe how the Offeror intends to provide coverage when VA needs may be in excess of the Contractor’s own fleet.

c) Describe how the Offeror will ensure his/her ability to meet various peak time periods and ensure request for service response time meet SOW requirements.

d) Describe the computer technology that will be used in maintaining records of scheduled and unscheduled patient pick-ups and deliveries.

e) Offeror vehicles and personnel must meet Federal Department of Transportation regulations to provide special needs transportation in New York State to be considered for award. Offerors shall provide the following documents with their proposal:

a. Insurance certificate(s).

b. Business license(s).

c. List of all vehicles and vehicle identification number (VIN), as well as location of hub/main office.

d. Inspection report for all vehicles.

e. Copies of valid driver's/chauffeur license.

Factor 2: Past Performance.

Sub-Factor 1: Determination of Responsibility

a. Vendor must have a valid SAM registration at time of bid and award

b. Vendor cannot be debarred

c. Unsatisfactory Business Credit Ratings or Any monies owed to the Federal Government may require additional explanation prior to eligibility for this bid .

Sub-Factor 2: Past Performance The VA shall conduct a performance risk assessment based upon the past performance of the offeror as it related to the probability of successful accomplishment of the work required by the solicitation. The VA may use information available in its own files, from electronic databases such as the Past Performance Retrieval System (PPIRS), CPARS, DCMA or from any other source it deems appropriate. The Government will consider the offeror’s record for delivery and quality as it relates to the probability of successfully performing the solicitation requirements.

Factor 3: Price:

(a) All pricing will be evaluated on a total aggregate cost of a base plus two option years based on a consistent estimated quantities, to include option years of the contract. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

*** Quotes are to be submitted electronically in three (3) parts to Megan.Ross3@va.gov .

· Part 1 shall be Factor 1: Management and Technical Capability (No longer than 15 pages)

· Part 2 shall be Factor 3: Price Quote (See Attachment 3- Price Cost Schedule)

· Part 3 shall be the completed and signed Business Associate Agreement (BAA) (See Attachment 8 – BAA)

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Evaluation Rating Definitions:

The following table describes the Technical and Past Performance Ratings: