Attachment 4 - BPA Terms and Conditions.pdf

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: For all orders, quantities shall be in accordance with the requirements set forth in the order. Charges shall be based on the number of clean towels delivered.

Delivered towels shall not have any unserviceable discrepancies—ex: tears/rips/holes. For both pickup and delivery, verification of quantities shall be performed by a Government representative.

Failure by the Contractor to obtain this verification shall relieve the Government of any responsibility for claims submitted by the Contractor for a difference in the count of towels delivered or picked up. The Contractor is required to comply with all federal, state, and local laws, rules, and regulations as set forth within each EPA region and state, as they pertain to the industrial laundering of no disposal textile towels contaminated with oils, greases, hydraulic fluid, paints, and solvents. Where applicable, the Contractor shall be required to ensure all subcontractors utilized are also in compliance with these requirements. If it deems it necessary, the Government may request the Contractor to provide copies of current Federal or State certificates/licenses where it is conducting business as well as copies of all Federal or State certificates/licenses of the subcontractors the Contractor utilizes. The Contractor must possess all licenses and certifications required by federal, state, and local laws prior to the performance of this contract.

2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel.

3. PRICING: Prices quoted for shall be as low as, or lower, than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA shall not exceed a total combination of $25,000.00 per call unless signed by a Contracting Officer. The agreement shall not exceed a term of 5 years.

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR

LIMITATIONS: A list of names of individuals authorized to purchase under this agreement (identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase) will be provided after award. If an unauthorized caller attempts to place a call against the BPA, please contact 99 CONS immediately.

6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information.

A. Name of Supplier.

B. BPA Number.

C. Date of Purchase.

D. Purchase number.

E. Itemized list of supplies or services furnished.

F. Quantity, unit price, and extension of each item, less applicable discounts.

G. Date of delivery of shipment.

7. PRICE LIST: Price lists are subject to the following terms and conditions:

A. Price Lists on company stationery or letterhead signed as original copy will be submitted to the contracting officer for approval.

B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer no later than thirty calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase.

C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice.

8. WORK REQUESTS: Work requests under this BPA may be made orally by any appointed Call Order Agent. Work performed, or services provided, may be paid only by third party government purchase credit card.

9. INVOICE:

A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices. The delivery ticket or sales slip shall contain the following minimum information.

i. Name of Supplier.

ii. BPA Number.

iii. Date of Purchase.

iv. Purchase number.

v. Itemized list of supplies or services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts.

vii. Date of delivery of shipment

B. Invoices signed by the contractor and in original copy, shall be sent to:

POC’s on Authorized Caller List – List will be provided upon award.

C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

10. SHIP TO: As specified in each call.

11. DISCOUNT TERMS: As stated on individual invoices.

12. PAYMENTS: Payments made by GOVERNMENT PURCHASE CREDIT CARD (GPC) shall not exceed $25,000.00. Calls made over $25,000.00, the Contractor will submit invoices through Wide Area Workflow (WAWF). The Payment Office will be specified in each call.

13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL

REQUIREMENTS: In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations.

14. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

15. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice.

TERMS AND CONDITIONS