Attachment 3 - Terms and Conditions for Blanket Purchase Agreement.pdf

TERMS AND CONDITIONS FOR A BLANKET PURCHASE AGREEMENT (BPA)

BETWEEN

CONTRACTOR

AND

HEALTHCARE CONTRACTING DIVISION – WEST FOX BRANCH

BRIAN D. ALLGOOD ARMY COMMUNITY HOSPITAL

BLANKET PURCHASE AGREEMENT NO. HT9410-26-X-XXX

Authority:

In accordance with RFO FAR Subpart 12.201-1(e)(3), the subject BPA is established with

CONTRACTOR

Description of Agreement:

• The agreement shall be effective for a term of 5 years or NTE $201,750.00, whichever occurs first, starting on XX XXX 2026.

• Contractor’s published product descriptions and pricing is attached hereto and incorporated herein by reference. See Attachment 1, Item List, dated XX XXX 2026 for current product pricing. It is the basis for all pricing.

Extent of Obligation:

The vendor’s prices provided at time of award shall be in the awarded BPA. Vendors may submit BPA price revision requests in writing to the Contracting Officer 30 days, at minimum, prior to the proposed effective date. The revised price list, if approved by the Contracting Officer, shall be incorporated into the BPA via a bilateral modification to the BPA. The Government is obligated only to the extent of calls (i.e., orders) placed by Individuals Authorized to Place Calls and the purchase limitations of this BPA.

Purchase Limitations:

The BPA Master Dollar Limit is $201,750.00 NTE a period of 5 Years, provided that the combined total dollar amount of all calls placed under BPA [insert all BPA numbers] does not exceed $201,750.00. Otherwise, the BPA will expire upon reaching the master dollar limit. The BPA per call limit is as follows.

BPA Call Limit - $25,000.00 (if placed via a $25K Government Purchase Card) BPA Call Limit - $25,000.00 (if ordered through the Contracting Office) BPA Master Dollar Limit - $201,750.00 (for life of Agreement)

Ordering Procedures:

Fair opportunity amongst multiple BPA holders for the product class(es) incorporated into this BPA is provided at the MTF level. (if applicable; multiple BPA awards)

Individual(s) Authorized to Place Calls under the BPA:

The Contracting Office will provide the vendor a separate notification of the appointed Individuals Authorized to Place Calls. All HCD-W Contracting Officers are also permitted to act as Individuals Authorized to Place Calls.

A call number will be provided by the authorized individual placing the call. Each order under this agreement will be assigned a call code/number. Call numbers will consist of a two-alphabetic position code. The alphabetic position code identifies who is placing the call against the BPA.

Orders will be placed on an as needed basis.

EQUIPMENT as defined herein as a non-expendable item that is maintenance significant and/or property-accountable, regardless of cost, SHALL NOT BE PURCHASED VIA THIS BPA.

Delivery Tickets:

All packing lists (delivery tickets) shall contain the following minimum information:

1. Name of supplier.

2. BPA number.

3. Date of purchase.

4. Call or purchase order number.

5. Name of authorized representative placing the call.

6. Itemized list of supplies furnished.

7. Quantity, unit price, extension of each item, less applicable discounts.

8. Date of delivery or shipment.

PAYMENT INFORMATION:

FOR PAYMENT BY GOVERNMENT PURCHASE CARD

Payment will be by the government purchase card cardholder who is the Individual Authorized to Place Calls.

The billing period shall be from the 20th through the 19th of each month. The firm shall submit itemized invoice(s) for all deliveries made during the billing period to the Individual Authorized to Place Calls in the GPC Delegation Memo placing the call.

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

FOR PAYMENT BY WAWF

Any calls/transactions that exceed the $25,000.00 per call limit SHALL ONLY BE MADE BY A HCD-W Contracting Officer for each required order.

All calls will be issued against the same CAGE code listed on page 1 of the BPA award.

Orders will be placed on an as needed basis.

Contractor shall submit their invoice online via WAWF for payment; Government receiving/accepting official will be listed in the WAWF clause.

Please mark all shipments or invoices with BPA number and the Call Number provided by the Individuals Authorized to Place Calls.

INVOICING INFORMATION

When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that—

(A) A consolidated payment will be made for each specified period; and

(B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

Contractor shall submit their invoice online via WAWF for payment; Government receiving/accepting official will be listed in the WAWF clause.