Attachment 3__Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

Project

North Zone Stone Contract

General Information

1.0 Scope of Work

The Forest Service (FS) has a requirement for a North Zone Stone Contract for the Monongahela National Forest. The FS anticipates award of an IDIQ (Indefinite Delivery, Indefinite Quantity) type, Firm-Fixed Priced Contract for the products described in the Schedule of Items.

2.0 Background

The Monongahela National Forest has a diverse road network consisting of over 1500 miles of single- and two-lane roads with bituminous, aggregate, improved native, and native surfaces. The road network consists of multiple bridges, culverts, drainage dips, gates, and cattle guards. Typical road sections consist of a full-length ditch along one side. Most roads are in forested areas with heavy roadside and overhead vegetation. Aggregate and stone materials are required to maintain the forest road network.

The Monongahela National Forest is split into 2 zones, North and South. The North Zone consists of the Cheat, Greenbrier, and Potomac Ranger Districts. The Ranger Districts of the North Zone are in Barbour, Grant, Pendleton, Pocahontas, Preston, Randolph, and Tucker Counties in West Virginia.

Contractor Requirements

3.0 Technical Requirements / Tasks

Contractor shall provide all labor, materials, equipment, tools, supplies, transportation, and incidentals necessary to supply stone and aggregate to the FS at the locations and under the conditions specified in this contract for which the desired outcome is in strict accordance with the standards attached to each Task Order. Contractor shall have the capacity to deliver a minimum quantity of 300 tons per day to any designated site when directed by a Task Order.

Quantities

Quantities listed in the Schedule of Items are approximations only, based on estimates supplied by the FS. It is understood and agreed that the contract shall cover the quantities actually ordered for delivery during the term of the contract, whether more or less than the quantities shown.

Material Specifications

The material specifications are designated by, but not limited to the following:

Material: WVDOH Standard Spec Section :

Stone and Crushed Aggregate 704

Coarse Aggregate 703

Riprap 704.2

Shot Rock 704.8

Hauling Aggregate to FS Projects by Contractor

The Contractor shall deposit aggregates at the project site at the locations and in a manner directed by the FS. This may include tailgating the aggregate into an aggregate spreader or onto a roadway or dumping the aggregate into a stockpile.

The Contractor shall bid a price per ton for each item on the schedule. The bid price shall include material and haul costs to any location in designated districts. There will be three separate schedules, one for each of the three Ranger Districts in the North Zone of the Monongahela National Forest. See attached map for district locations. Estimated annual quantities shown on the schedule are estimates and for information only. If the Contractor does not produce an item or produces an item by special order, this may be indicated on the bid sheet.

In the event any Contractor does not wish to extend the prices, terms, and conditions of his bid to all areas of the North

Zone of the Monongahela National Forest, he must so indicate in a clear and unambiguous manner in his bid. This indication does not prejudice the award of the contract. If a Contractor does not indicate his refusal to extend the prices, terms, and conditions of his bid to areas of the North Zone of the Monongahela National Forest; he is bound to extend them upon issuance of a Task Order.

Weighing of Materials

Material delivered by truck shall be weighed in accordance with Section 307.8.2 of the West Virginia Department of

Transportation, Division of Highways Standard Specifications, Roads and Bridges, adopted 2023, as amended by

Supplemental Specifications. Moisture required for Stone and Crushed Aggregate shall be added after loaded trucks have been weighed.

Sampling and Testing

Sampling and testing for quality of all items furnished in this contract will be the responsibility of the Contractor. The FS retains the right to perform acceptance testing. The Contractor will be responsible for providing test results attesting to the gradation of materials delivered. Contractor is responsible for providing necessary sampling and testing for applicable sections shown in the West Virginia Department of Transportation, Division of Highways Standard Specifications, Roads and Bridges, adopted 2023, as amended by Supplemental Specifications.

Acceptance Plan

Material failing to comply with the quality requirements will not be accepted.

Contractor’s Invoices

Contractor’s invoices must be submitted in original with one copy and contain the following:

• All weigh ticket numbers for material delivered during the invoicing period.

• Name and address of the Contractor.

• Invoice date and invoice number.

• FS Contract/task order number.

• Taxpayer Identification Number (TIN).

• Description, quantity, unit of measure, unit price, and extended price (Total quantity invoiced shall be scale weights – supported by weigh tickets).

• Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

Performance

The Contractor shall exercise caution and care while pursuing the work to prevent unnecessary conflict with, or potential hazards to road users. Whenever possible, the road shall remain passable to traffic while work is being performed. The

Contractor shall be held liable for any damage caused by his personnel or equipment to any existing structures such as bridges, culverts, signs, guardrails, or any other Government infrastructure or property. Repair or replacement to these structures shall be at the Contractor’s expense. The Government shall not be liable to loss, damage, or destruction of equipment furnished by the Contractor.

Performance of individual tasks will be accomplished by the issuance of Task Orders against the IDIQ contract. The

Performance Based Statement of Work shall consist of completing the ordered Tasks to the Acceptable Quality Level

(AQL) required in the Performance Work Statement / Quality Assurance Plan. The awarded contract and task orders shall constitute the entire agreement including all terms and conditions applicable to the contract.

Performance Work Statement/Quality Assurance Plan

Requirement Tasks / Critical Sub-tasks Quality Standards

1. Materials The Contractor shall deposit aggregates at the project site at the locations and in a manner directed by the FS

Gradation / quality meets

West Virginia Division of

Highways Standards for materials shown in Schedule of Items

AQL Method of Monitoring Incentive / Disincentive

In accordance with West

Virginia Division of

Highways Standards and accepted industry practice

Quality Control Plan and

Material Compliance

Certificates

Positive / Negative performance to be reported to

NIH with potential additional option years

4.0 Government Furnished

Government shall furnish access to the sites. Contractor to coordinate work schedule with site representative to ensure access is available.

5.0 Deliverables / Schedule

If necessary, Task Orders (TO) will be competed among the IDIQ contractors for aggregate placement on the North

Zone of the Monongahela National Forest. Each TO will list the tasks and the estimated quantities of those tasks that will be performed on the TO. In determining who will receive the TO, the FS will consider the price (as indicated in the schedule of items of the awarded contract), past performance (including past performance on previous orders under this contract), and any other factors indicated on the TO. Submittals for each TO will include the following if requested by

FS:

• Quality Control Plan – Demonstrate the ability to complete all tasks to the required Performance Quality

Standards and/or Acceptable Quality Levels

• Inspection Records – At a minimum, provide a copy of material compliance certificates (aggregate, stone, riprap, etc.)