Attachment 3 Statement of Work Coweeta Dorm and House Janitorial 062322.docx

US Department of Agriculture (USDA)

Statement of Work SRS4353 Otto, NC Janitorial Service for the Dorm & House June 23, 2022

Contents

Project CONTRACT, 4353 Coweeta Dorm/House Janitorial Services

General Information

1.0 Scope of Work

To provide janitorial services at the Coweeta Hydrologic Laboratory Dorm and House that are located at 3160 Coweeta Lab Road, Otto, NC 28763, in Macon County. The service provider shall provide all supplies and services associated with the cleaning of the dorm and house once a month or as stated in this statement of work. The contractor shall also provide all personnel, equipment, labor, supervision, transportation, supplies and materials (including safety) and any other incidentals necessary to complete the service.

2.0 Background

The USDA Forest Service is a Federal Agency. The Forest Service is a land management agency that protects and manages 154 National Forests and 20 grasslands in the mainland and in Puerto Rico, encompassing 193 million acres of land, in addition to numerous wildernesses, recreation, scenic and other areas. The agency’s mission is to sustain the health, diversity, and productivity of the nation’s forests and grasslands to meet the needs of present and future generations.

The Southern Research Station, Coweeta Hydrologic Laboratory is located at 3160 Coweeta Lab Road, Otto, NC 28763 in Macon County. The research station was officially established on nearly 5200 acres in the Nantahala National Forest in 1934. We are one of the longest running living laboratories. We have teams of scientist from many disciplines and locations that study the interactions among water, soils, vegetation, climate, and other organisms that make up the watershed ecosystem. The Coweeta research team has produced more than 1700 research papers that have helped establish the foundation of knowledge require for science-based management of natural resources.

The Coweeta Dorm was the original office that was built in 1937. It was expanded and renovated in 2003 to accommodate up to 24 visiting researchers. The Coweeta House was built in the 1960s and it has housed many scientists and visiting researchers.

Contractor Requirements

3.0 Technical Requirements / Tasks

The contractor shall provide all personnel, equipment, labor, supervision, (including safety), transportation, supplies and materials and any other incidentals necessary to complete the janitorial service at the Dorm and House monthly or as specified in the frequency schedule. The facilities are located at the Coweeta Hydrologic Laboratory, 3160 Coweeta Lab Road, Otto, NC, in Macon County.

· The Dorm can have as many as 24 tenants on site. It is usually dependent upon the field season. Therefore, it is important that the cleaning schedule be coordinated with the COR. The Coweeta Dorm has approximately 2980 sq ft on the first floor and approximately 978 sq ft in the basement. It has approximately 12 rooms. 5 Bedrooms, 2 ½ bathrooms, 2 Kitchen/Dining, 1 Commons/Living area in the basement, it has 2 porches, along with hallways and a staircase with 2 landing areas.

· Clean and sweep all floors including stairway to Commons room

· Dust all tables, cabinets, and bare surfaces of desktops

· Mop all hardwood and title/laminate floors

· Sweep and mop stairway including the landings to Commons room

· Vacuum carpet and rugs

· Clean/Dust all windowsills

· Sweep away cobwebs in corners and ceilings

· Sweep porches and remove cobwebs, or trash

· Replenish supplies and clean/disinfect containers as needed

· Empty and dispose of all trash. Clean/disinfect container as needed.

· Wipe/disinfect doorknobs, handles, or door plates

· Deep clean hardwoods once a year with a commercial wood cleaning product i.e., Murphy’s Oil Soap

· Clean baseboards and blinds one time per year

· Buff and wax all tile/laminate flooring twice a year i.e., April – November

· Shampoo all carpeted areas twice a year i.e., March - December

· Advise COR of any issues such as bees’ nest, light bulbs out, shower curtain replacement needed, new trash can need etc.

· The Dorm has two Kitchens identical in size. The Kitchens has the same items in both.

· Wipe down and disinfect all cabinets, backsplash, counter tops, and sinks

· Clean and disinfect all appliances which includes dishwashers, refrigerators, electric stoves and stove tops, microwaves, dining tables and chairs and tops of washer and dryers.

· Empty and dispose of all trash. Clean/disinfect container as needed.

· Replenish supplies and clean/disinfect containers as needed

· The Dorm has two Bathrooms identical in size. There is also a half bath downstairs in the Common area.

· Clean mirrors

· Clean and disinfect all shower stalls

· Clean and disinfect all bathroom sinks and backsplash

· Clean and disinfect toilets which include inside and outside areas (Handle, Seat, Tank and Lid)

· Mop and disinfect all bathroom floors

· Empty and dispose of all trash replacing with fresh trash liners

· Wash shower curtain/curtains when needed or advise to COR if replacement is needed

· Replenish supplies and clean/disinfect containers as needed

· The Coweeta House can have as many as 6 tenants on site. It is also dependent upon the field season. The cleaning schedule is to be coordinated with the COR. The Coweeta House has approximately 1500 sq ft on the first floor. There is an unfinished basement which has approximately 1400 sq ft which is not part of this contract. The main level has approximately 8 rooms. 1 Living room, 3 Bedrooms, 2 ½ baths and it has 1 tub/shower, 1 Kitchen. 1 Dining. There is a hallway leading to the bedrooms and bathrooms. There is also small stoop/porch, and a carport.

· Clean and sweep all floors

· Dust all tables, cabinets, and bare surfaces of desktops

· Mop all tile/laminate floors

· Vacuum carpet and rugs

· Sweep away cobwebs in corners and ceilings

· Empty and dispose of all trash. Clean/disinfect container as needed.

· Wipe/disinfect doorknobs, handles or door plates

· Sweep stoops/porches and remove cobwebs, or trash

· Clean baseboards and windowsills one time per year

· Deep clean tile/laminate flooring once a year with a commercial cleaning product

· Buff and wax tile/laminate flooring twice a year i.e., APRIL – NOVEMBER

· Shampoo all carpeted areas twice a year i.e., MARCH – DECEMBER

· Advise COR of any issues such as bees’ nest, light bulbs out, shower curtain replacement needed, new trash can needed etc.

· The Coweeta House Kitchen/Dining Room

· Wipe down and disinfect all cabinets, backsplash, counter tops, and sink.

· Clean and disinfect all appliances with includes refrigerator, stove and stop top, microwave, dining table and chairs

· Mop and clean floor

· Empty and dispose of all trash replacing with fresh trash liners

· Replenish supplies and clean/disinfect containers as needed

· The Coweeta House Bathroom

· Clean mirrors

· Clean and disinfect bathtub and side walls

· Clean and disinfect all bathroom sinks and backsplash

· Clean and disinfect toilets which include inside and outside areas (Handle, Seat, Tank and Lid)

· Mop and disinfect all bathroom floors

· Wash shower curtain when needed or advise COR if replacement is needed.

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

All travel is the responsibility of the Contractor. Travel to and from the housing sites is done at no cost to the Government. Contractor is to provide all necessary modes of travel to and from the Coweeta Dorm and Coweeta House.

7.0 Key Control

The Contractor will be assigned a Forest Key to the facilities. Contractor will be held responsible for that property. The key must only be used for this service contract purpose and returned at the end of the contract. Contractor is required to re-lock areas after completion of work. The COR is to be notified immediately if the Forest Key is lost.

8.0 Security Requirements

The Contractor shall provide the COR with a list of names, addresses, and telephone numbers of all the Contractor's employees who will be working at these facilities. No employee will be permitted in the building prior to completing and submitting the required PII sheet and two fingerprint cards issued by the contracting agency. This list and completed forms shall be submitted prior to the first workday of the contract period, and any changes to the list shall be provided within twenty-four (24) hours of such change. Once contacted by the Forest Service, Personnel Security staff, each contract employee must complete and submit the eQuip application and form OF-306 within 15 business days. Contract employees are to respond to any follow up requests from Personnel Security staff for missing application data within 2 business days. Contract employees must respond within 2 business days of notification that their LincPass ID is ready to be scheduled. Failure to comply with these timelines will result in blocked access to the building.

9.0 Data Rights

Not applicable

10.0 Section 508 – Electronic and Information Technology Standards Not applicable

Attachment Lay out of Dorm and House enclosed image1.png