Attachment 3 - Statement of Work - 70Z03824QH0000101.pdf

ATTACHMENT 3 - STATEMENT OF WORK - 70Z03824QH0000101

FOR

High Volume, Low Speed Industrial Fans

1.0 BACKGROUND

The United States Coast Guard (USCG) Aviation Logistics Center (ALC) Long Range Surveillance (LRS) has identified a need for four (4) high volume, low speed (HVLS) industrial fans. It has been determined that the HVLS industrial fans currently installed at the ALC LRS hangars are no longer operable and are not able to be repaired due to their age and inability to purchase the necessary parts.

1.1 SCOPE

This acquisition is for the procurement of four (4) new HVLS industrial fans, removal of three (3) existing fans and the installation of the new fans. HVLS fans are required to circulate the air in the hangar bays to help regulate the temperature helping the AC and Heating Units. At a minimum, the HVLS industrial fans shall include all of the features listed herein in order to withstand the daily usage and conditions.

2.0 REQUIREMENTS

This acquisition is for four (4) HVLS industrial fans, installation of the HVLS industrial fans, and removal of existing three (3) HVLS fans.

2.1 High Volume, Low Speed Industrial Fans

At a minimum, each HVLS industrial fan must include the following features:

• 20ft blades (Airfoils)

• Minimum of 6 blades (Airfoils)

• 400-480V/3PH, 2.0hp, >750W, AFRS

• 1ft extension tube

• Beam Mount

• Wired Standard Control with designated ON/OFF switch which will allow for a lockout/tagout lock for servicing.

• Standard industry mechanical warranty

• Standard industry electrical warranty

• Safety cable/Fall arrest system connected to a secondary location to prevent fall of motor housing/assembly

2.2 High Volume, Low Speed Industrial Fan Removal of existing fans The vendor will remove the three (3) existing HVLS industrial fans located in HMF1, Bay 1 and Bay 2 to include the following at a minimum for each fan:

• Disassemble and remove the following:

• Airfoils

• Main fan unit

• Upper yoke

• Guy wires (if applicable)

• Safety cable

• Angle iron spans (if applicable)

• Remove all wall mounted VFD or remote-control unit.

• Remove or cap off all wiring connections (per the National Electric Code).

• USCG ALC will dispose of removed fans.

2.3 High Volume, Low Speed Industrial Fan Installation

The vendor will install four (4) new HVLS industrial fans located in HMF1, Bay 1 and Bay 2 to include the following at a minimum for each fan:

• Assemble and mount the complete fan kit to the building structure, including safety cables/fall arrest system.

• Proper clearances shall be maintained from existing structures, guy wires and fire suppression system as per manufacturer’s recommendations.

• Connect the electrical between the previously installed junction box and the onboard fan electronics board.

• Install the wall-mounted digital controller to the wall and run the wire connection as required.

• Fans are to be wired into the existing fire alarm suppression system to automatically turn off in the event of a fire alarm activation according to *IAW NFPA 13 standards and shall be coordinated with existing fire alarm contractor or NICET certified fire alarm technician.

*NFPA 13: Standard for the Installation of Sprinkler Systems, 2022 Ed.

Chapter 19

19.1.7 High Volume Low Speed (HVLS) Fans.

19.1.7.1 The installation of HVLS fans in buildings equipped with sprinklers, including ESFR sprinklers, shall comply with the following:

1. (1) The maximum fan diameter shall be 24 ft (7.3 m).

2. (2) The HVLS fan shall be centered approximately between four adjacent sprinklers.

3. (3) The vertical clearance from the HVLS fan to sprinkler deflector shall be a minimum of 36 inches.

4. (4) All HVLS fans shall be interlocked to shut down immediately upon a waterflow alarm.

• Electrical must be installed by a certified electrician.

• Any new electrical must be installed above 18 inches from the floor.

3.0 PERIOD OF PERFORMANCE

The period of performance for this acquisition is from contract award through final delivery and installation.

The delivery and installation schedule shall be submitted with the contractor’s quotation and agreed upon and approved by the USCG.

4.0 INSPECTION AND ACCEPTANCE

Inspection and acceptance will be performed locally within 10 calendar days after delivery. Inspection and acceptance will be performed by USCG LRS General Foreman, USCG SEHO, USCG Fire Inspector and USCG Facilities.

5.0 Policies and Regulations

5.1 Access to USCG Base Elizabeth City

ALC is a tenant command of Base Elizabeth City. The Contractor shall be met at the gate by a Government representative and shall be continually escorted by the representative for the duration of the visit. Base access requires 100% hands on ID checks. Drivers of vehicles must show a state driver license, valid vehicle registration, and current proof of insurance. All vehicles are subject to random search under Title 18 U.S.C 1382.

5.2 Identification of Contractor Employees

The Contractor shall ensure all employees present a professional appearance appropriate for the position held. All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris (FOD) hazard and clearly identify the employee as a Contractor representative.

5.3 Compliance with Local Regulations, Instructions, Directives Contractor personnel shall comply with all local base regulations, instructions, directives, orders, and special procedures as promulgated by the Commanding Officer, USCG Base Elizabeth City (and all tenant commands), Elizabeth City, NC. All visitors shall review the ALC Visitor/Contractor Safety & Environmental Health Brochure information included after page 3 of this SOW.

5.4 Removing Employees for Misconduct or Security Reasons

The Contracting Officer may direct the Contractor to remove any Contractor employee from USCG facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the order. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

5.5 Tobacco Policy

The USCG prohibits the use of smoking tobacco and smokeless tobacco in the workplace to protect the health of all its workers. The workplace includes any area inside or outside of a building or facility under the custody and control of the USCG where work is performed by active duty personnel, civilian employees, or personnel under contract to the USCG. The use of tobacco is prohibited in all USCG Government vehicles (including Cushman type), in all USCG aircraft, floating unit, or any other aircraft contracted for use in the USCG. The use of tobacco products (smoking and smokeless) is permitted only in designated areas. Contractors may only use tobacco products in designated smoking areas and are accountable for appropriately discarding their smoking material and/or spit tobacco. Tobacco spit and residue shall be held in containers with sealing lids to prevent odor and accidental spills and disposed of in a sanitary manner that prevents public exposure.

5.6 Environmental, Safety, And Occupational Health (ESOH)

The Contractor is solely responsible for compliance with all federal, state and local laws, including but not limited to the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and any ALC Instructions as applicable, and the protection of their employees. Note: ALC Instructions are annotated because many of the USCG/ALC standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence.

The USCG shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self-deleting as mutually agreed by the Contracting Officer and the Contractor.

5.7 Safety

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. Any operation defined as "Hot Work" as per OSHA/NFPA requires the Inferred Camera detection to be turned off temporarily inside the Hanger Deck while hot work is being conducted. This will require two weeks’ notice to be given to the fire alarm maintenance contractor. A permit to be issued by Base Elizabeth City Fire Department by contacting 252-335-6257. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.